Facilities Project Coordinator

Spectratech Llc; Maryland; On-site; USD 60,000 - 85,000; Full time

Job summary

Spectra Tech, LLC is seeking a Facilities Project Coordinator to support a government project at Aberdeen Proving Ground, MD. This full-time, onsite role focuses on coordinating daily site activities, maintaining schedules, and ensuring safety and quality standards across renovations up to $20M+.

Key duties include documenting meetings, tracking RFIs, and managing closeout deliverables while supporting taskers and information requests from senior management. U.S.

Qualifications

• U.S. Citizenship is required per contract to obtain and maintain a DoD Secret Clearance.
• Bachelor's degree and one year specialized experience; or three years of specialized experience.
• Experience in using Microsoft Office Suite, specifically PowerPoint, Excel, Word, Access.
• Knowledge of proper English grammar, spelling, capitalization, and punctuation.
• Ability to learn Government acronyms and abbreviations.
• Experience in conducting tours, visits arrangements, and organization-wide events.
• Capable of learning and utilizing current business management tools and databases such as eARL; GFEBS; ATAAPS; DTS or successors.
• Ability to communicate verbally and in writing with internal and external organizations.
• Ability to interpret and implement SOPs and IOPs.
• Ability to provide on-the-job training to other Contractors.

Responsibilities

• Serves as the primary onsite liaison for the COR, conducting daily site walkthroughs to monitor subcontractor progress and verify alignment with contract drawings and SOW.
• Implements and reports on Construction Quality Management standards across project phases and manages the project punch list.
• Monitors site safety in compliance with OSHA-30 standards and exercises Stop-Work Authority.
• Coordinates day-to-day project documentation, including meeting minutes, action items, and RFI/submittal pipelines.
• Maintains and updates master project schedules to track milestones and ensure timely completion.
• Reviews SOWs and assists in validating estimates for modifications and change orders.

Skills

Verbal and written communication

Organization & time management

Attention to detail

Team collaboration

Education

Bachelor's degree or 3 years specialized experience

Tools

MS Office Suite (PowerPoint, Excel, Word, Access)

Job description

Spectra Tech, LLC is a recognized leader in providing Technical and Program Management Services, Information Technology, and Logistics Services and Support. We have enabled our Government and Commercial clients to achieve their organizational initiatives through the application of high quality, innovative, and cost-effective professional services and solutions.

Spectra Tech, LLC, is currently looking for a Facilities Project Coordinator to work on a government project at Aberdeen Proving Ground in Aberdeen, Maryland. This position is full-time and onsite at Aberdeen Proving Ground (APG).

Responsibilities

• Serves as the primary onsite liaison for the Contracting Officer's Representative (COR), conducting daily site walkthroughs to monitor subcontractor progress and verify alignment with contract drawings and the Scope of Work (SOW)
• Implements and reports on Construction Quality Management (CQM-C) standards across all project phases, inspecting trade work, documenting non-conformance, and managing the project punch list
• Actively monitors site safety in compliance with OSHA-30 standards, ensuring subcontractor adherence to safety protocols and exercising Stop-Work Authority to mitigate immediate field hazards
• Coordinates day-to-day project documentation, including writing detailed meeting minutes, tracking action items, and managing the RFI and submittal pipelines to prevent scheduling delays
• Maintains, updates, and manages master project schedules to track trade performance, coordinate sequences, and guarantee key project milestones are met
• Reviews the Scopes of Work (SOWs) and assist in validating estimates for project modifications, change orders, and trade packages on renovations up to and exceeding $20M
• Compiles and manages final project closeout deliverables, including as-built drawings, warranties, O&M manuals, and official records required for final government acceptance
• Establishes and maintains procedures for tracking necessary information to respond to taskers and information inquiries
• Prepares responses to taskers and information inquiries from senior level management
• Collects, analyzes, and summarizes relevant technical and programmatic information from a variety of sources in support of ARL's mission
• Coordinates and organizes meetings, workshops, tours, or other special events – to include setting up displays pertaining to laboratories and experimental facilities
• Monitors progress of technical programs, to include topics such as maintaining and modifying program schedules; tracking milestones and deliverables; analyzing staffing requirements; tracking, analyzing, and projecting budget data, preparing modeling and simulation and/or systems engineering plans
• Develops and recommends procedures for tracking administrative requirements and develop and recommend a system to continually improve efficiency and performance in these areas
• Analyzes technical and non-technical aspects of a given business unit and suggest metrics for tracking
• Tracks, reviews, and analyzes branch, division, or other work unit performance versus established metrics
• Tracks and monitors business unit or program requirements in the areas of safety, security, environment, or other administrative areas
• Creates, customizes, prepares, and maintains presentations, briefing charts, and technical and nontechnical documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation matter
• Responsible for preparing documentation from draft to final form
• Supports meetings and special events for the organization (e.g., Days of Remembrance, Organizational Day, Bring-Your-Child-to-Work Day), to include coordinating attendance, amenities and accommodations at the event. Plans and schedules conferences, tours, working lunches, symposiums and meetings
• Schedules room for meetings, coordinates lunch requests, notifies attendees, and coordinates Video Teleconference
• Handles conference requirements and any other special requirements for meeting/conference/project (reserves parking spaces, directional signs, registration desk, name plates, table tents, etc.), and follow through on activities to accomplish the ARL mission
• Establishes and maintains office databases such as calendars to include scheduling meetings/conferences and office information such as phone numbers, locations, and addresses
• Operates various office equipment
• Provides on-the-job training to other contractor personnel
• Participates in projects from inception to completion; provide the status of projects associated with ARL building and facility
• Supports with multiple renovation and construction-work projects being performed
• Completes weekly project status reports and provides to the Contract Program Manager
  
  

Required Qualifications

• U.S. Citizenship is required per contract to obtain and maintain a U.S. Department of Defense Secret Clearance
• Bachelor's degree and one (1) year specialized experience; or three (3) years of specialized experience
• Experience in using Microsoft Office Suite, specifically Power Point, Excel, Word, Access
• Knowledge of and experience with proper English grammar, spelling, capitalization, and punctuation
• Ability to learn Government acronyms and abbreviations
• Experience in conducting tours, visits arrangements, and organization-wide events
• Capable of learning and utilizing current business management tools and databases such as eARL; GFEBS; Automated, Time, Attendance and Production System (ATAAPS); Defense Travel System (DTS) or any successor systems
• Ability to effectively communicate verbally and in writing with internal and external organizations
• Ability to interpret and implement SOPs and IOPs
• Ability to provide on-the-job training to other Contractors
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• See details of objects that are more than a few feet away
• Use fingers to grasp, move, or assemble very small objects
• Make fast, repeated movements of fingers, hands, and wrists
• See differences between colors, shades, and brightness
• Hold the arm and hand in one position or hold the hand steady while moving the arm
• Use one or two hands to grasp, move, or assemble objects

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.