Facilities Project Control Analyst

Colorado 911 Resource Center, Inc.; Boulder (CO); Presencial; USD 69.000 - 100.000; Jornada completa

Descripción de la vacante

The City of Boulder is seeking a Facilities Project Control Analyst to oversee large, complex projects from initiation through closeout. You will coordinate scheduling, budgeting, procurement, and contract activities, while supporting project managers and planners with data-driven insights.

Ideal candidates have strong Smartsheet and Excel skills, plus a track record in facilities or construction project control, and must pass a background check.

Formación

• Associate’s degree in a related field such as project or construction management.
• Four (4) years of experience in project or construction management may substitute for the education requirement.
• Two (2) years of administrative, project coordination, or related experience.
• Must hold and maintain a valid drivers' license.
• Knowledge of construction or facilities terminology and processes.
• Knowledge of project management principles, practices, and methods; budgeting and procurement.

Responsabilidades

• Plans, coordinates, and monitors assigned Facilities projects from initiation to closeout.
• Manages scope, schedule, budget, procurement, contracting, and deliverables.
• Analyzes project information, identifies risks and delays, and recommends actions.
• Monitors timelines, dependencies, dashboards, and reporting using Smartsheet and Excel.
• Coordinates procurement, contracts, proposals, PO execution, and vendor relations.
• Supports project closeout, validation of final costs, and turnover materials.
• Prepares status reports for Facilities leadership.

Conocimientos

Smartsheet

Excel

Budgeting

Scheduling

Risk management

Communication

Organization

Project coordination

Educación

Associate degree in project or construction management

Herramientas

Smartsheet

Excel

Descripción del empleo

Facilities Project Control Analyst# City of Boulder Careers## Facilities Project Control AnalystApply: Boulder, CO: Full time: Posted 2 Days Ago: JR9760It’s a great time to join the City of Boulder!**Application Deadline:**November 28, 2026**Compensation Details:**Full Pay Range69,118.40 - 100,297.60Generally, the hiring range is from the minimum up to 80% of the range.This is a full-time salaried position.**Scheduled Weekly Hours:**40**Benefit Eligibility Group:**Non Union (30+ Hours)Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job.**Job Description Summary:**Under general supervision, administers and coordinates large and complex Facilities projects involving new construction, renovation, and remodeling of city buildings. Serves as a key resource to Facilities Project Planners and Project Managers using critical thinking to provide support for project planning, coordination, construction, and closeout phases. Evaluates project information to identify risks, variances, conflicts, and emerging issues; and develops and recommends solutions to support successful project delivery. Manages financial tracking, monitors project timelines, manages scheduling and coordinating with project staff and contractors, and maintains organized project documentation.**Job Description:****ESSENTIAL DUTIES AND RESPONSIBILITIES*** Plans, coordinates, and monitors assigned Facilities projects and project activities from initiation through closeout, ensuring scope, schedule, budget, procurement, contracting, and project deliverables are effectively managed.* Manages assigned project activities and determines appropriate sequencing, coordination, follow-up, and prioritization of project tasks within established project objectives, policies, budgets, and contractual requirements under the guidance of Project Managers and Project Planners.* Analyzes project information, identify risks, delays, conflicts, and resource issues, and develop and recommend courses of action to address issues affecting project scope, schedule, budget, or delivery.* Manages project timelines, dependencies, and dashboards, as well as assist in reporting on key performance indicators using Smartsheet.* Reviews project financial information, identifies variances and discrepancies, investigates causes, and recommends corrective actions under the guidance of Project Managers and Planners; escalates significant issues that may affect project scope, schedule, budget, or contractual obligations.* Coordinates procurement and contracting activities for assigned projects, including consultant and vendor proposals, purchase order execution, and contract preparation and execution.* Supports project closeout activities, including compiling documentation, validating final costs, and organizing turnover materials.* Coordinates site visits, project meetings, contractor activities, inspections, and other project related activities.* Prepares reports and status updates for Facilities leadership using Smartsheet automated reporting features.* Develops and maintains standard operating procedures, project templates, tracking tools, and other Facilities project resources in collaboration with Project Managers and Planners.* Coordinates communication among Facilities Project Managers, Facilities Maintenance staff, contractors, consultants, vendors, internal departments, and other project contributors.* Coordinates procurement activities, including quotes, purchase orders, contracts, invoices, materials, and delivery schedules in accordance with city policies and procedures.* Coordinates the bid and contract process for assigned projects, including preparation of documentation and coordination with procurement, contractors, consultants, and city staff.* Coordinates project closeout activities, including compiling project documentation, validating final costs, coordinating outstanding work, and organizing turnover materials.* Performs other related duties as assigned. **MINIMUM QUALIFICATIONS*** Ability to handle multiple tasks, priorities, and deadlines within a fast-paced environment.* Ability to exercise independent judgment and make decisions within established policies, procedures, budgets, and project objectives.* Ability to analyze complex or incomplete project information, identify potential impacts, and develop appropriate recommendations or courses of action.* Ability to independently organize, prioritize, and coordinate multiple project activities and adjust priorities in response to changing conditions.* Knowledge and basic understanding of construction or facilities-related terminology and processes.* Knowledge of project management principles, practices, and methods, including project planning, scheduling, budgeting, procurement, contracting, risk management, and closeout.* Skills at an advanced proficiency in Smartsheet (templates, forms, automated workflows, dashboards) and Excel.* Skills in managing and tracking budgets, including updating payment and invoicing, reconciliating budget to actuals and working with central finance system.* Skill in analyzing project schedules, budgets, expenditures, and performance information to identify variances, risks, conflicts, and trends.* Skill in coordinating multiple concurrent projects, priorities, deadlines, and stakeholders.* Skills at a strong level in organization and administrative tasks that demonstrate an attention to detail.* Skills in and experience managing data or project information in Excel, Smartsheet and/or similar project management platforms.* Skills in effective written and verbal communication with an ability to communicate complex project, financial, and operational information clearly and effectively.* Must successfully pass a background check before first day of work and maintain acceptable screening.**PREFERRED QUALIFICATIONS*** Knowledge of municipal or government project processes.* Experience supporting capital or facilities improvement projects.* Advanced experience with budgeting or financial tracking. **MINIMUM REQUIRED EDUCATION AND EXPERIENCE*** Associate’s degree in a related field such as project or construction management. Four (4) years of experience in project or construction management may substitute for the education requirement.* Two (2) years of administrative, project coordination, or related experience.* Must hold and maintain a valid drivers' license. **SUPERVISION****Supervision Received**: Facilities Deputy Director**Supervision Exercised**: None **WORKING CONDITIONS AND REQUIREMENTS*** **Physical and Mental Effort:** Requires ability to manage multiple priorities and maintain professionalism when working with contractors, internal staff, and the public. May require periods of walking, standing, or navigating construction environments.* **Working Environment:** Work is performed in a standard office environment with occasional site visits to construction or renovation projects.* **Machines and Equipment Used:** Frequently uses standard office equipment including computers, telephones, calculators and copy/fax machines. As part of the City of Boulder’s commitment to a future with equitable access to health, prosperity, and fulfillment that is not limited by a person’s race, ethnicity, age, gender, ability, religion, sexuality, or socioeconomic status, it is the city’s policy to provide equal employment opportunity (EEO) for all individuals. The city does not discriminate in employment opportunities or practices based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law or policy.### About UsAdd your voice and talents to the City of Boulder and help us grow in service excellence for an inspired future.Through our focus on Racial Equity, our employee benefits, and the programs and resources available to our diverse staff, we work to intentionally embed our core values into the fabric of our organization.The city recognizes that careers are shaped through many pathways, and we value the perspectives and talents that come with them. We believe that diversity in all its forms makes us stronger. We welcome candidates with a wide range of lived experiences and professional backgrounds — including those historically excluded or underrepresented in government. We especially encourage applications from Black, Indigenous, People of Color (BIPOC), women, LGBTQ+ individuals, people with disabilities, and others whose voices haven’t always been heard in public service.