Facilities Project Control Analyst

City of Boulder; United States; On-site; USD 69,000 - 100,000; Full time

Job summary

City of Boulder is seeking a Facilities Project Manager to administer and coordinate large and complex facilities projects, including new construction, renovations, and remodels. You will support project planners and managers, assess risks, monitor timelines and budgets, manage documentation, and ensure successful delivery.

Responsibilities include coordinating procurement, contracts, site visits, reporting via Smartsheet, and developing templates and dashboards.

Qualifications

• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment.
• Ability to analyze complex project information and identify impacts.
• Knowledge of construction or facilities terminology and processes.
• Strong skills in Smartsheet and Excel for budgeting and reporting.
• Must pass a background check before starting work.

Responsibilities

• Plan, coordinate, and monitor facilities projects from initiation to closeout.
• Analyze information to identify risks and develop corrective actions.
• Manage project timelines, dashboards, and reporting with Smartsheet.
• Coordinate procurement, contracts, and site visits.
• Prepare status reports for leadership.

Skills

Smartsheet

Excel

Budgeting

Project management

Communication

Education

Associate’s degree in a related field such as project or construction management

Four years of experience in project or construction management may substitute for the education requirement

Two years of administrative, project coordination, or related experience

Tools

Smartsheet

Excel

Job description

It’s a great time to join the City of Boulder! Application Deadline: November 28, 2026 Compensation Details: Full Pay Range 69,118.40 - 100,297.60 Generally, the hiring range is from the minimum up to 80% of the range.This is a full-time salaried position. Scheduled Weekly Hours: 40 Benefit Eligibility Group: Non Union (30+ Hours) Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job.

Job Description Summary

Under general supervision, administers and coordinates large and complex Facilities projects involving new construction, renovation, and remodeling of city buildings. Serves as a key resource to Facilities Project Planners and Project Managers using critical thinking to provide support for project planning, coordination, construction, and closeout phases. Evaluates project information to identify risks, variances, conflicts, and emerging issues; and develops and recommends solutions to support successful project delivery. Manages financial tracking, monitors project timelines, manages scheduling and coordinating with project staff and contractors, and maintains organized project documentation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Plans, coordinates, and monitors assigned Facilities projects and project activities from initiation through closeout, ensuring scope, schedule, budget, procurement, contracting, and project deliverables are effectively managed.
• Manages assigned project activities and determines appropriate sequencing, coordination, follow-up, and prioritization of project tasks within established project objectives, policies, budgets, and contractual requirements under the guidance of Project Managers and Project Planners.
• Analyzes project information, identify risks, delays, conflicts, and resource issues, and develop and recommend courses of action to address issues affecting project scope, schedule, budget, or delivery.
• Manages project timelines, dependencies, and dashboards, as well as assist in reporting on key performance indicators using Smartsheet.
• Reviews project financial information, identifies variances and discrepancies, investigates causes, and recommends corrective actions under the guidance of Project Managers and Planners; escalates significant issues that may affect project scope, schedule, budget, or contractual obligations.
• Coordinates procurement and contracting activities for assigned projects, including consultant and vendor proposals, purchase order execution, and contract preparation and execution.
• Supports project closeout activities, including compiling documentation, validating final costs, and organizing turnover materials.
• Coordinates site visits, project meetings, contractor activities, inspections, and other project related activities.
• Prepares reports and status updates for Facilities leadership using Smartsheet automated reporting features.
• Develops and maintains standard operating procedures, project templates, tracking tools, and other Facilities project resources in collaboration with Project Managers and Planners.
• Coordinates communication among Facilities Project Managers, Facilities Maintenance staff, contractors, consultants, vendors, internal departments, and other project contributors.
• Coordinates procurement activities, including quotes, purchase orders, contracts, invoices, materials, and delivery schedules in accordance with city policies and procedures.
• Coordinates the bid and contract process for assigned projects, including preparation of documentation and coordination with procurement, contractors, consultants, and city staff.
• Coordinates project closeout activities, including compiling project documentation, validating final costs, coordinating outstanding work, and organizing turnover materials.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Ability to handle multiple tasks, priorities, and deadlines within a fast-paced environment.
• Ability to exercise independent judgment and make decisions within established policies, procedures, budgets, and project objectives.
• Ability to analyze complex or incomplete project information, identify potential impacts, and develop appropriate recommendations or courses of action.
• Ability to independently organize, prioritize, and coordinate multiple project activities and adjust priorities in response to changing conditions.
• Knowledge and basic understanding of construction or facilities-related terminology and processes.
• Knowledge of project management principles, practices, and methods, including project planning, scheduling, budgeting, procurement, contracting, risk management, and closeout.
• Skills at an advanced proficiency in Smartsheet (templates, forms, automated workflows, dashboards) and Excel.
• Skills in managing and tracking budgets, including updating payment and invoicing, reconciliating budget to actuals and working with central finance system.
• Skill in analyzing project schedules, budgets, expenditures, and performance information to identify variances, risks, conflicts, and trends.
• Skill in coordinating multiple concurrent projects, priorities, deadlines, and stakeholders.
• Skills at a strong level in organization and administrative tasks that demonstrate an attention to detail.
• Skills in and experience managing data or project information in Excel, Smartsheet and/or similar project management platforms.
• Skills in effective written and verbal communication with an ability to communicate complex project, financial, and operational information clearly and effectively.
• Must successfully pass a background check before first day of work and maintain acceptable screening.

PREFERRED QUALIFICATIONS

• Knowledge of municipal or government project processes.
• Experience supporting capital or facilities improvement projects.
• Advanced experience with budgeting or financial tracking.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Associate’s degree in a related field such as project or construction management.
• Four (4) years of experience in project or construction management may substitute for the education requirement.
• Two (2) years of administrative, project coordination, or related experience.
• Must hold and maintain a valid drivers' license.

SUPERVISION

Supervision Received: Facilities Deputy Director

Supervision Exercised: None

WORKING CONDITIONS AND REQUIREMENTS

Physical and Mental Effort: Requires ability to manage multiple priorities and maintain professionalism when working with contractors, internal staff, and the public. May require periods of walking, standing, or navigating construction environments.

Working Environment: Work is performed in a standard office environment with occasional site visits to construction or renovation projects.

Machines and Equipment Used: Frequently uses standard office equipment including computers, telephones, calculators and copy/fax machines.

As part of the City of Boulder’s commitment to a future with equitable access to health, prosperity, and fulfillment that is not limited by a person’s race, ethnicity, age, gender, ability, religion, sexuality, or socioeconomic status, it is the city’s policy to provide equal employment opportunity (EEO) for all individuals.

The city does not discriminate in employment opportunities or practices based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law or policy.

Add your voice and talents to the City of Boulder and help we grow in service excellence for an inspired future.

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