Facilities Program Analyst

Chloeta; Port Hueneme (CA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Health Insurance

Health Savings Account

Paid Annual Leave

Paid Holidays

401(k)

Job summary

Chloeta seeks a Facilities Program Analyst in Port Hueneme, CA to assist with facility requirements analysis, project development, and budget planning. The role supports maintenance programs and facility records management, coordinating with federal organizations to improve utilization and long-term infrastructure planning.

The position involves analyzing current and future facility needs, maintaining funding tracking and documentation, and supporting short- and long-term maintenance strategies.

Qualifications

• Bachelor's degree as listed in education requirements.
• Minimum 3 years of facilities management or related experience.
• Experience with Maximo or similar facilities management system.
• Experience with Basic Facility Requirements (BFRs).
• Experience preparing or working with DD Form 1391.
• Experience with iNFADS, MILCON/master planning, NAVFAC knowledge.
• Experience with Navy/NAVFAC or DoD facilities programs.
• Preferred: budgeting, project tracking, or maintenance planning.
• Preferred: coordinating with Government/public works or engineering organizations.

Responsibilities

• Provide administrative coordination and technical assistance for facilities-related activities, maintenance programs, and project execution.
• Analyze current and future facility requirements and assist with comprehensive facility requirement studies.
• Maintain tracking mechanisms for facility funding allocations, project requirements, maintenance activities, and facility assessments.
• Monitor facility funding information and prepare draft funding tracking sheets, budget inputs, and supporting documentation.
• Support development and execution of short- and long-term maintenance and facility improvement plans.
• Prepare planning inputs and support DD Form 1391 documentation for future construction projects.
• Analyze maintenance and trouble-ticket backlogs and recommend prioritization strategies.
• Coordinate technical communications with engineering, public works, facilities, and other stakeholders.
• Prepare documentation required for facility project development and provide project tracking support from inception through completion.
• Track project milestones and maintain accurate status information.
• Conduct program analyses to identify opportunities to improve facility utilization, maintenance operations, and program effectiveness.
• Analyze personnel, training, operational, and logistics information to identify current and future facility requirements.
• Draft, review, and maintain Basic Facility Requirements (BFRs) and related documentation.
• Maintain physical and electronic facility records including drawings, maps, and asset information.
• Review space and improvement requests and develop technical recommendations.
• Compile supporting documentation for facility projects including cost estimates and environmental information.
• Support facility inspections, assessments, and corrective actions.

Skills

Facilities planning

Budgeting

Project management

Documentation & reporting

Data analysis

Technical reading

Education

Bachelor's degree

Tools

Maximo

DD Form 1391

iNFADS

MILCON/master planning

NAVFAC knowledge

Job description

Job Summary

The Facilities Program Analyst assists with facility requirements analysis, project development and tracking, maintenance planning, budget development, facility records management, and coordination with f edera l organizations. The position also supports the NCG1 Camp Maintenance Program and provides recommendations designed to improve facility utilization, maintenance operations, and long-term infrastructure planning.

Supervisory Responsibilities

No

Job Classification

Full-Time, non-exempt

Duty Station

Port Hueneme, CA (Onsite)

Travel

Up to 10% based on business needs

Compensation

This pay band reflects Chloeta’s good faith estimate of the range it expects to offer; Chloeta reserves the right to alter this range if business circumstances change.

• $ 40- $50 per hour
• FLSA Non-Exempt

Duties/Responsibilities

• Provide administrative coordination and technical assistance for facilities-related activities, maintenance programs, and project execution.
• Analyze current and future facility requirements and assist with the development of comprehensive facility requirement studies.
• Maintain tracking mechanisms for facility funding allocations, project requirements, maintenance activities, and facility assessments.
• Monitor facility funding information and prepare draft funding tracking sheets, budget inputs, and supporting documentation.
• Support the development and execution of short- and long-term maintenance and facility improvement plans.
• Prepare planning inputs and support DD Form 1391 documentation for future construction and facility replacement projects.
• Analyze maintenance and trouble-ticket backlogs and recommend prioritization strategies to improve completion rates.
• Coordinate technical communications with engineering, public works, facilities, and other project stakeholders.
• Prepare documentation required for facility project development and provide project tracking support from inception through completion.
• Track project milestones and maintain accurate project status information.
• Conduct program analyses and management studies to identify opportunities to improve facility utilization, maintenance operations, and overall program effectiveness.
• Analyze personnel, training, operational, and logistics information to identify current and future facility requirements.
• Draft, review, and maintain Basic Facility Requirements (BFRs) and support documentation.
• Maintain physical and electronic facility records, including engineering drawings, maps, charts, asset information, and deficiency records.
• Review requests for space allocations and facility improvements and develop technical recommendations for consideration.
• Compile supporting documentation for facility projects, including justifications, cost estimates, and applicable environmental information.
• Support facility inspections, assessments, and corrective action activities.
• Provide technical guidance and clarification to facility personnel and inspectors.
• Calculate facility operating costs and assist with the development of annual budget inputs.
• Monitor facility support agreements and recommend modifications when appropriate.
• Analyze inspection results and assist with developing annual Sustainment, Restoration, and Modernization (SRM) budget inputs.
• Support facility maintenance programs, including inspections, lock and key management, minor maintenance and repair tracking, and personnel training.
• Prepare reports, meeting minutes, technical documentation, status updates, and other required program deliverables.
• Attend and participate in meetings, conferences, briefings, and program reviews as required.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Required Skills/Abilities

• Knowledge of facilities planning facility requirements analysis, maintenance planning, and infrastructure lifecycle management.
• Ability to analyze facility conditions, utilization, deficiencies, maintenance requirements, and project priorities.
• Working knowledge of project development, cost estimating, budgeting, and funding tracking for facility maintenance or capital improvement projects.
• Ability to interpret engineering drawings, site plans, maps, facility records, and technical documentation.
• Ability to develop and maintain facility requirements for documentation and supporting project justification.
• Knowledge of preventive/corrective maintenance concepts and work-order or trouble-ticket management.

Education and Experience

• Required: Bachelor's degree in Business Administration, Public Administration, Facilities Management, Construction Management, Engineering, Architecture, Logistics, or related field.
• Required: Minimum 3 years of relevant professional experience in facilities management, facilities planning, project/program administration, infrastructure management, or a closely related area.
• Required: Experience with Maximo or a comparable facilities management/database system
• Required: Experience with Basic Facility Requirements (BFRs)
• Required: Experience preparing or working with DD Form 1391
• Required: Experience with iNFADS, MILCON/master planning, and NAVFAC organizational/process knowledge
• Required: Experience with Navy/NAVFAC or DoD facilities programs
• Preferred: Experience with facilities funding, budgeting, project tracking, or maintenance planning
• Preferred: Experience coordinating with Government/public works or engineering organizations

Physical Requirements

• Must be able to work Monday – Friday 07:30 - 16:30
• Candidate must be able to access military base
• The position is predominantly administrative and office-based but may require some physical activity associated with facilities operations.
• Must comply with applicable Navy, installation, occupational safety, environmental, security, and workplace requirements.

Benefits

Eligible employees receive the following benefits:

• Health, Dental and Vision Insurance
• Health Savings Account (HSA)
• MDLIVE
• Benefit Hub
• Paid Annual Leave/PTO
• Paid Sick Leave
• Paid Holidays
• 401(k)
• Basic Life
• Voluntary Life Insurance
• Accident Insurance
• Short Term Disability
• Long Term Disability
• Employee Assistance Program (EAP)

Pre-employment Requirements

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process.

Drug and Alcohol Testing Policy

Employees may be subject to undergoing additional drug screens and/or alcohol testing at any time during the period of employment, including without prior notice.

EEO Statement

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About

Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific, and technical solutions to support military, energy, homeland security, emergency preparedness, and critical infrastructure requirements.