Facilities & Planning Ops Admin Pro

Thisiscny; City of Syracuse (NY); On-site; USD 52,000 - 78,000; Full time

Job summary

Thisiscny seeks an Administrative Support Specialist to partner with the Facilities & Planning Department in supporting the AVP and leadership. You will drive operational admin tasks, coordinate project docs, assist with data analysis, and help manage meetings and vendor access for campus operations.

The role emphasizes high organization, clear communication, handling confidential information, and the ability to manage multiple priorities in a dynamic environment within a healthcare facilities

Qualifications

• Associate's degree and three (3) years of related experience required; or an equivalent combination of education and experience.
• Proficient with Microsoft Office applications, including Word, Excel, PowerPoint, Project, and Visio

Responsibilities

• Coordinating administrative and operational activities for Facilities & Planning leadership
• Managing project documentation, correspondence, and records
• Assisting with data retrieval, analysis, and reporting activities
• Supporting financial monitoring and project tracking efforts
• Organizing meetings and coordinating vendor access for projects and campus operations
• Preparing notices and communications related to facilities projects and operational activities
• Collaborating with departmental staff to support ongoing initiatives and special projects

Skills

Organizational skills

Communication skills

Multitasking

Adaptability

Discretion and confidentiality

Education

Associate's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Project

Microsoft Visio

Job description

Thisiscny seeks an Administrative Support Specialist to partner with the Facilities & Planning Department in supporting the AVP and leadership. You will drive operational admin tasks, coordinate project docs, assist with data analysis, and help manage meetings and vendor access for campus operations.

The role emphasizes high organization, clear communication, handling confidential information, and the ability to manage multiple priorities in a dynamic environment within a healthcare facilities