Administrative Support Specialist

Together SC; Columbia, Northern (SC, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Together SC is seeking an Administrative Support Specialist to serve as a centralized operational resource across Front Desk Operations, Accounting, HR, IT, and Marketing. You will coordinate administrative workflows, manage CIC bookings, support the front desk switchboard, and assist with projects as needed.

The role requires an Associate degree or 4+ years of related experience in administrative planning and workflow management, plus 4+ years of project management experience.

Qualifications

• Associate degree or minimum 4 years of related experience in administrative planning and workflow management.
• 4+ years Project Management experience.
• Mainframe Operations Software and Microsoft Office proficiency.
• Ability to diffuse disgruntled guests or circumstances at the front desk.
• Effective teamwork, communication, strong interpersonal skills, and service oriented.
• Ability to analyze and solve problems, multi-task, and prioritize.

Responsibilities

• Coordinate administrative workflows and CIC bookings across departments to support smooth daily operations.
• Triage and serve as a liaison for visitors and guests requesting vital services.
• Assist with AV troubleshooting in CIC when IT is unavailable.
• Manage workflow related to CIC room rentals, contract processing, and vendor relationships.
• Support Marketing, IT, Finance and HR with operational and logistical needs.

Skills

Teamwork

Communication

Interpersonal skills

Problem solving

Multi-tasking

Education

Associate degree

Bachelor's degree

Tools

Mainframe Operations Software

Microsoft Office

Job description

The Administrative Support Specialist serves as a centralized operational resource supporting multiple departments, including Front Desk Operations, Accounting, HR, IT, and Marketing. This position ensures smooth day-to-day operations by coordinating administrative workflows to include CIC bookings, managing shared departmental projects, triaging walk-ins, and supporting the front desk switchboard. There may be times when this role will support the Facilities Operations Manager with tasks related to projects.

Essential Responsibilities - 60%

The role functions as a connector between departments, improving efficiency, consistency, and service delivery while allowing each team to remain focused on vital core responsibilities. The Administrative Support Specialist provides frontline operational support, logistical coordination, and administrative assistance that strengthens organizational effectiveness across departments.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Assist Facilities Operations Manager with the administrative tasks of College Work-study Students, Volunteers, and project vendors.

• Triage and serve as a liaison for visitors and guests requestingvital services.

• Assists with basic troubleshooting on AV equipment in CIC when IT is not available.

• Manage workflow processes related to CIC room rentals, contract processing, food vendor relationships, monitoring of rental fee payments, and project reports.
• Assists with other general administrative tasks as needed.

Marketing, IT, FINANCE AND HR– 40%

• Assists the Marketing team with operational and logistical needs, including event coordination, internal communications and meetings.

• Assists the VP of Finance, Finance Department, HR and IT Department with Vital Projects as needed.

Required:

• Associate degree or a minimum of 4 years of related experience in administrative planning and workflow management.

• 4+years Project Management experience.

• Mainframe Operations Software and Microsoft Office.

• Ability to diffuse disgruntled guests or circumstances at the front desk.

• Effective teamwork, communication, strong interpersonal skills, and service oriented.
• Ability to analyze and solve problems, multi-task, and prioritize. Quickly and efficiently.
• Must possess good general mobility and can lift up to 25lbs
• Ability to maintain a calm, professional demeanor in a sometimes fast-paced environment.

• Ability to interact with diverse populations.

Preferred:

• Bachelor's degree or 6 years of relevant experience in Administrative Operations.
• High Interpersonal and Problem-Solving Skills.