Facilities Planning Analyst - Enterprise Physical Operations

CP00001 Washington University in St Louis; United States; On-site; USD 58,000 - 100,000; Full time

Job summary

Washington University in St. Louis is seeking a Planning and Analytics professional within the Enterprise Physical Operations team in St. Louis, MO.

The role provides analytical and planning support for space, facilities, capital, and operations initiatives, translating data into actionable insights for leadership. You will develop dashboards, reports, and KPI dashboards, collaborate with planners, project managers, and finance, and help standardize processes through automation and data

Qualifications

• Bachelor’s degree or equivalent in planning, analytics, IT, or related field.
• Experience in facilities planning or higher education is preferred.
• Strong written and verbal communication.

Responsibilities

• Provide analytical support for strategic space and capital initiatives.
• Create dashboards and reports to monitor performance.
• Improve planning processes through automation and standardization.
• Coordinate cross-functional planning studies and project documentation.

Skills

Analytical tools

Analytics strategy

Business analysis

Data visualization

Project coordination

Capital project planning

Corporate real estate

Microsoft Excel

Education

Bachelor’s degree in planning, analytics, IT or related field

Tools

Microsoft Excel

Job description

Location

St. Louis, MO 63110

Scheduled Hours

40

Position Summary

The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement. Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise. EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services. EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners. For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers/ Supports strategic facilities planning, space management, capital planning, and operational decision-making through advanced data analysis, business intelligence, process improvement, and planning coordination. Develops actionable insights from facilities, space, financial, workforce, project, and operational data to support institutional planning, resource stewardship, operational effectiveness, and long-term campus development. Collaborates with planners, project managers, facilities professionals, finance teams, and university stakeholders to develop reports, dashboards, analytical tools, planning resources, and standardized processes that improve decision-making and organizational performance. Identifies opportunities to improve planning and business processes through technology, automation, standardization, and improved data governance.

Primary Duties & Responsibilities

Strategic Facilities Planning & Decision Support: Provides analytical and planning support for strategic space, facilities, capital, and operational initiatives across the University. Integrates space, workforce, financial, operational, utilization, project, and other institutional data to evaluate current conditions, emerging needs, and future scenarios. Conducts analyses supporting long-range space strategies, utilization and efficiency assessments, capital planning, organizational growth, program changes, and resource allocation. Identifies trends, opportunities, risks, and planning implications; communicates findings to planners, project teams, leadership, and stakeholders. Translates complex data into actionable insights, recommendations, executive summaries, presentations, and decision-support materials. Assists with planning scenarios, benchmarking, performance measures, and strategic recommendations.

Data Analytics, Governance & Performance Reporting: Collects, validates, reconciles, and maintains complex data from facilities, finance, human resources, project management, space management, and other University systems. Creates and maintains dashboards, reports, visualizations, data models, and analytical tools that enhance visibility into planning, operational, financial, capital, and space performance. Supports data quality, validation, and governance practices that improve accuracy, consistency, accessibility, and reliability. Establishes and monitors key performance indicators, benchmarks, and metrics used to evaluate utilization, project outcomes, operational effectiveness, and institutional priorities. Analyzes relationships across multiple data sources and provides context and interpretation for leadership and stakeholders. Prepares recurring and ad hoc executive reporting, annual planning analyses, institutional reporting, and special projects.

Process Improvement, Technology & Automation: Evaluates plans, reports, project coordination, and administrative processes to improve efficiency, consistency, scalability, and data quality. Designs and implements templates, dashboards, automated workflows, and technology-enabled solutions that reduce manual effort and streamline operations. Identifies opportunities for automation, artificial intelligence, business intelligence, and other emerging technologies. Supports standardization of project intake, planning documentation, reporting, status tracking, data collection, and stakeholder communications. Assists with evaluation, testing, implementation, documentation, and adoption of new technologies and analytical tools. Develops scalable solutions that strengthen organizational capacity and support strategic planning and project delivery.

Planning & Project Coordination: Supports planning and project initiatives from needs identification through analysis, prioritization, and transition to implementation. Coordinates planning studies, data-focused initiatives, special projects, and cross-functional workstreams. Prepares planning exhibits, reports, project documentation, business cases, analytical summaries, and supporting materials for space and capital initiatives. Maintains capital planning information, project priorities, multi-year planning data, forecasts, and related reporting. Tracks activities, milestones, dependencies, deliverables, and decisions to support timely completion of work. Contributes to methodologies, templates, standards, and documentation that promote consistency across planning and project delivery activities.

Stakeholder Engagement, Research & Knowledge Management: Partners with schools, departments, administrative units, planners, project managers, facilities teams, finance, and other stakeholders to identify planning and information needs. Reviews business plans, organizational data, program requirements, growth projections, and operational objectives to support physical planning efforts. Conducts research and benchmarking related to facilities planning, space utilization, operational performance, technology, and industry practices. Responds to planning, facilities, space, and data inquiries through analyses, reports, exhibits, and other decision-support resources. Develops self-service tools and resources that expand access to planning information and reduce repetitive requests. Maintains documentation of planning methodologies, standards, processes, assumptions, and institutional knowledge.

Continuous Improvement & Professional Support: Participates in cross-functional initiatives, meetings, workshops, professional organizations, and activities that advance institutional planning and operational effectiveness. Maintains knowledge of emerging practices in facilities planning data analytics, space management, process improvement, automation, and technology. Recommends enhancements to tools, processes, reporting practices, and planning methodologies based on organizational needs and industry best practices. Performs other duties as assigned.

Working Conditions: Job Location / Working Conditions Normal office environment Physical Effort Typically sitting at desk or table Repetitive wrist, hand or finger movement Ability to move to on and off-campus locations Typically standing or walking Occasional lifting (< 25 lbs) Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Facilities Related (3 Years), Data Analytics (3 Years)

Driver's License: A driver's license is not required for this position.

More About This Job

Required Qualifications: Bachelor's degree in planning, business analytics, information technology, architecture, engineering, construction management, facilities management, public administration, or related field.

Preferred Qualifications: Advanced experience with Microsoft Excel.

Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience: Space And Architectural Planning (5 Years), Higher Education, Medical School, Healthcare, Or In Facilities Planning And Project Management (5 Years)

Skills: Analytical Tools, Analytics Strategy, Business Analysis, Business Intelligence Strategy, Business Workflows, Capital Project Planning, Corporate Real Estate, Cross-Functional Collaboration, Data Analysis, Data Quality, Data Visualization, Effective Written Communication, Executive Reports, External Stakeholder Engagement, Facility Planning, Financial Analysis, Independent Judgment, Microsoft Excel Data Analysis, Problem Solving, Process Improvement Tools, Project Coordination, Project Management System, Property Management Software, Report Automation, Space Management Grade G12 Salary Range $58,400.00 - $99,700.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.

Q: Can I create a job alert to notify me when jobs of interest are posted?

A: Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities!

Washington University in St. Louis

Collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.

Useful Links

Who We Are Human Resources Benefits Living in St. Louis Frequently Asked Questions Accommodation

Regulatory Postings

Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)