Administrative Coordinator II - Pediatrics Genetics
Washington University in St. Louis
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Job summary
Washington University in St. Louis seeks an administrative coordinator to manage office functions, schedules, and related administrative duties with minimal supervision. The role requires coordinating staff services, preparing reports and maintaining regulatory records for the department.
Qualified candidates will have a high school diploma or equivalent and at least 3 years of relevant experience, plus strong proficiency in MS Office and familiarity with payroll systems. On-site work in St.
Qualifications
- Education: High school diploma or equivalent.
- Experience: 3 years relevant experience.
- Skills: Proficient computer literacy and MS Office.
Responsibilities
- Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
- Administers/prepares reports, minutes, correspondence, lectures and administrative materials for the department.
- Maintains departmental policies, procedures and regulatory records as necessary.
- Assists with payroll processing and other clerical functions when needed.
- May supervise other nonexempt staff.
Skills
Education
Tools
Job description
ST. LOUIS, MO 63108 Scheduled Hours 40
Coordinates office functions, programs and schedules; provides administrative services, and performs specialized/technical duties with minimum supervision.
Primary Duties & Responsibilities: Coordinates staff services, interoffice activities, schedules, programs and related administrative needs. Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department. Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary. Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements. Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received. Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks. Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing. Assists with visitors and customers questions and needs. Assists with payroll processing and other clerical functions when needed. May supervise other nonexempt staff. Performs other duties as assigned.
Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement. Equipment: Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Relevant Experience (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position.
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Education: No additional education unless stated elsewhere in the job posting. Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Computer Literacy, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Supervision, Workday Software
$21.17 - $32.85 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
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Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-
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