Facilities Ops Support Coordinator

CommonSpirit Health; Spring Hill (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Dignity Health - Sierra Nevada Memorial Hospital in Grass Valley, California, seeks a Facilities Coordinator to ensure the smooth operation and maintenance of hospital facilities. You will manage work orders, coordinate with vendors and staff, track inventory, and maintain rigorous records to support a safe environment.

You will need strong organizational and communication skills, a proactive approach, and the ability to problem-solve to sustain uninterrupted operations in a clinical setting.

Qualifications

• Associates Degree or 3 years related job or industry experience.
• Experience managing work orders or facilities operations is preferred.
• Strong communication and organizational abilities.

Responsibilities

• Assist the Facilities Director in managing Engineering, EOC, Safety and Project Management; help define roles, delegate tasks and monitor performance.
• Maintain regulatory compliance documentation and participate in regulatory surveys to ensure accuracy.
• Serve as Site Administrator for Facilities work order system; create assets, PMs and reports; coordinate with National Real Estate on system changes.
• Develop and manage vendor contracts with National Real Estate Legal; process project contracts and PO requests with Materials Management.
• Schedule meetings, manage calendars, assist with emails, create agendas and record minutes for committees chaired by the Facilities Director.
• Maintain logs, records, files, manuals, permits and licenses identified for the department.

Skills

Organizational skills

Communication skills

Proactive problem-solving

Education

Associates Degree

Job description

Job Summary and Responsibilities

As a Facilities Coordinator, you will provide essential operational support and meticulous organization, ensuring the smooth functioning and optimal maintenance of our facilities.

Every day you will expertly manage work orders, coordinate with vendors and maintenance staff, track inventory, and meticulously maintain records, contributing to a safe, efficient, and well-maintained environment.

To be successful, you will demonstrate outstanding organizational skills, strong communication abilities, and a proactive, problem-solving demeanor, contributing to uninterrupted operational excellence.

• Supports the Director of Facilities in the management of Engineering, EOC, Safety, and Project Management. Assists Director in achieving performance goals, including: planning, defining roles and responsibilities, task delegation and performance management.
• Responsible for regulatory compliance documentation. Ensures completion and accuracy of documentation for all regulatory testing. Active participant in the regulatory surveys.
• Site Administrator for Facilities work order system. Creates/maintains assets, procedures, PMs, and work orders within the system. Works directly with National Real Estate regarding systems changes. Monitors preventative maintenance and work order completion rates to align with monthly goals. Runs reports and works with customers regarding work orders. Dispatches Engineering staff as necessary.
• Develop and manage vendor contracts working directly with National Real Estate Legal. Submits project contracts to Legal and requests project purchase orders when applicable. Works with Materials Management to obtain Capital purchase orders.
• Schedules meetings, oversees appointment calendars, assists with email and task follow-up, creates agendas, records meeting minutes for committees chaired by Facilities Director.
• Responsible for maintaining logs, records, files, manuals, permits, licensing, etc. as identified for the department

Job Requirements

Required

• Associates Degree or 3 years related job or industry experience in lieu of degree.

Preferred

• Acute care hospital experience

Where You'll Work

Founded in 1958, Dignity Health - Sierra Nevada Memorial Hospital is a 104-bed, acute care, nonprofit hospital located in Grass Valley, California. Serving over 80,000 patients annually, the hospital offers a full complement of services including heart care, cancer care, women's health, and neurology. Additionally, Sierra Nevada Memorial Hospital, has been recognized as an LGBTQ+ Healthcare Equality Leader by the Human Rights Campaign Foundation and is a Joint Commission-certified Primary Stroke Center. It has been named a Top Rural Hospital by The Leapfrog Group for three consecutive years, one of only 16 rural hospitals in the US to achieve this award.

One Community. One Mission. One California