Facilities Operations Specialist

The Learning Experience - World Headquarters; Deerfield Beach (FL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Childcare Benefits

401(k)

Health insurance

Tuition assistance

Opportunity for advancement

Job summary

The Learning Experience - World Headquarters is seeking a Facilities Operations Specialist to manage operations across childcare centers. You will oversee maintenance requests, vendor coordination, and compliance with safety regulations.

The ideal candidate has strong organizational skills and 2+ years of facilities management experience. This role offers a competitive salary of $55,000 - $65,000 and various benefits including health insurance and paid time off.

Qualifications

• 2+ years of experience in facilities operations or related field.
• Experience managing vendors and compliance documentation.
• Ability to prioritize multiple projects in a fast-paced environment.

Responsibilities

• Manage facility service requests through the Corrigo CMMS platform.
• Source, onboard, and manage service providers and contractors.
• Coordinate preventative maintenance programs across assigned locations.

Skills

Facilities operations management

Vendor management

Problem-solving skills

Organizational skills

Proficiency with Microsoft Office

Tools

CMMS

Corrigo

Job description

Benefits:

Childcare Benefits

401(k)

401(k) matching

Company parties

Competitive salary

Dental insurance

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Training & development

Tuition assistance

Vision insurance

Wellness resources

Location: Deerfield Beach, FL Schedule: Full-Time | Onsite | Monday-Friday Salary: $55,000 -$65,000

Job Overview

The Learning Experience is seeking a highly organized Facilities Operations Specialist to support facilities operations across a portfolio of corporately owned childcare centers nationwide. This role is responsible for managing facility service requests, coordinating vendors, overseeing preventative maintenance programs, and ensuring compliance with operational and safety requirements.

The ideal candidate is a proactive problem solver with experience in facilities management, vendor coordination, maintenance operations, or property management. This position plays a critical role in supporting safe, compliant, and well‑maintained environments for children, families, and employees.

Key Responsibilities

Facilities Operations and Service Management

Manage facility service requests through the Corrigo CMMS platform, ensuring timely response and resolution

Monitor daily work orders and coordinate service delivery across multiple childcare centers

Prioritize maintenance requests and dispatch internal resources or third-party vendors as needed

Maintain accurate records of service history, repairs, inspections, and maintenance activities

Vendor Management and Coordination

Source, onboard, and manage service providers, contractors, and vendors

Maintain vendor documentation including insurance certificates, licensing, W-9 forms, and service agreements

Monitor vendor performance, service quality, and response times

Negotiate pricing and service agreements to maximize operational efficiency and cost savings

Preventative Maintenance and Compliance

Coordinate preventative maintenance programs across assigned locations

Schedule and track required inspections, including fire safety, alarm systems, and other regulatory requirements

Maintain compliance documentation and support audit readiness efforts

Ensure facilities meet company standards, safety requirements, and operational expectations

Center Openings and Special Projects

Support childcare center openings, transitions, renovations, and closures

Coordinate vendors, inspections, equipment deliveries, and project-related logistics

Partner with center leadership and internal departments to ensure project timelines are met

Administrative and Financial Support

Review vendor invoices for accuracy and assist with payment processing

Track maintenance expenses and support budget management efforts

Provide administrative and reception support as needed

Qualifications

2+ years of experience in facilities operations, facilities coordination, maintenance administration, property management, or related field

Experience supporting multiple locations or service providers preferred

Familiarity with CMMS, facilities management, or work order systems; Corrigo experience strongly preferred

Experience managing vendors, contracts, and compliance documentation

Strong organizational, communication, and problem‑solving skills

Ability to prioritize multiple projects and deadlines in a fast‑paced environment

Proficiency with Microsoft Office, including Excel and Outlook

Professional phone and customer service skills

Experience in childcare, education, hospitality, retail, healthcare, or multi‑site environments is a plus

Why Join The Learning Experience

Opportunity to support a growing national organization

Collaborative and team‑oriented environment

Exposure to facilities operations, vendor management, and compliance initiatives

Professional growth and advancement opportunities

Mission‑driven organization dedicated to providing exceptional learning environments for children