Facilities Operations Specialist

Discover Financial Services, Inc.; Chicago (IL); On-site; USD 60,000 - 94,000; Full time

Job summary

Join a forward-thinking company where your work matters from day one! This role offers a unique opportunity to manage supplier relationships and ensure data integrity in a collaborative environment. You will play a crucial part in mitigating risks and enhancing reporting processes, all while contributing to a brighter financial future for millions. If you thrive in a dynamic setting and are eager to make a difference, this position is perfect for you. Embrace the chance to grow and shine in one of the leading digital banking and payments firms!

Benefits

Paid Parental Leave

Paid Time Off

401(k) Plan

Medical, Dental, Vision Insurance

Short and Long Term Disability Insurance

Recognition Program

Education Assistance

Commuter Benefits

Employee Stock Purchase Plan

Qualifications

• 4+ years experience in Facilities Management or related fields.
• Understanding of data integrity policies and environmental data collection.

Responsibilities

• Manage supplier relationships and ensure uninterrupted services.
• Oversee accuracy of data entered into the Ariba system.

Skills

Facilities Management

Data Integrity

Supplier Relationship Management

Risk Mitigation

Microsoft Teams

SharePoint

Ariba System

Education

High School Diploma or GED

Associate's Degree in Facilities Management

Bachelor's Degree in Facilities Management

Tools

Ariba

SharePoint

Microsoft Teams

Job description

With us, you’ll do meaningful work from Day 1. Our collaborative culture is built on three core behaviors: We Play to Win, We Get Better Every Day & We Succeed Together. And we mean it — we want you to grow and make a difference at one of the world's leading digital banking and payments companies.We value what makes you unique so that you have an opportunity to shine.

Come build your future, while being the reason millions of people find a brighter financial future with Discover.

Job Description:

What You'll Do

Responsible for managing supplier relationships through Facilities purchasing processes ensuring cost risks are mitigated, and services supporting both the department and the company overall are provided uninterrupted. This role also has responsibilities contributing to the success of Facilities data integrity, ensuring the accuracy of publicly reported environmental information. This position requires adherence to and enforcement of various policies and controls including overseeing department Archer program. Additionally, this position will develop and improve department reporting and resources to enhance risk and cost mitigation activities.

Actively manages and escalates risk and customer-impacting issues within the day-to-day role to management.

How You'll Do It

Understand and apply company data integrity policies to environmental and greenhouse gas data collection process through coordination and execution of data audits, ensuring the high degree of accuracy required for publicly reported information.

Manage the accuracy and integrity of all information entered into the Ariba system as it relates to Suppliers and services or products procured. Review invoices submitted for accuracy, obtain department approvals and process through Ariba for payment. Mitigate risk by developing reporting on critical invoice payments and collaborating within the department to resolve issues and eliminate possibility of business down time by ensuring payment is made accurately and within payment terms agreed upon for critical services. Serve as department resource for Ariba training and troubleshooting.

Collaborates both cross-departmentally within Discover and with Suppliers to efficiently identify and solve issues related to Supplier onboarding, purchase orders, invoices and payments.

Monitor Archer controls, working internally with responsible parties to ensure that tasks are completed on time; develop understanding of Archer processes and system to identify opportunities for improvement

Oversee and maintain Facilities department resources and reporting through regular collaborative reviews, including cost metric database to mitigate cost risk and improve cost forecasting, critical asset inventory and plans to mitigate risk of business interruption, and supplier contract database to ensure accurate payment terms.

Actively seek opportunities to streamline process, reduce costs and add value to the organization through review of daily activities, leveraging SharePoint, DLife and Microsoft Teams. Serve as department resource for SharePoint/Teams best practices. Track deadlines and coordinate deliverables for special projects and initiatives.

Qualifications You'll Need

The Basics

H.S. Diploma or GED

4+ years Facilities Management or related

Physical and Cognitive Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable a qualified individual with disabilities to perform the essential functions of the position as required by federal, state, and local laws:

Primarily remain in a stationary position.

Occasionally move about the work environment to complete the major responsibilities of the job.

Primarily performed indoors in an office setting.

Ability to operate office equipment such as but not limited to computer, telephone, printer, and calculator.

Ability to communicate verbally.; Ability to communicate in written form.

Bonus Points If You Have

Associates Facilities Management, Information Technology, Social Sciences

6+ years Facilities Management or related

Discover will not sponsor or transfer employment work visas for this position. Applicants must be currently authorized to work in the United States on a full-time basis.

#LI-EB1

Application Deadline:

The application window for this position is anticipated to close on May-07-2025. We encourage you to apply as soon as possible. The posting may be available past this date, but it is not guaranteed.

About This Role

Discover. A brighter future.

With us, you’ll do meaningful work from Day 1. Our collaborative culture is built on three core behaviors: We Play to Win, We Get Better Every Day & We Succeed Together. And we mean it — we want you to grow and make a difference at one of the world's leading digital banking and payments companies.We value what makes you unique so that you have an opportunity to shine.

Come build your future, while being the reason millions of people find a brighter financial future with Discover.

Job Description:

What You'll Do

• Responsible for managing supplier relationships through Facilities purchasing processes ensuring cost risks are mitigated, and services supporting both the department and the company overall are provided uninterrupted. This role also has responsibilities contributing to the success of Facilities data integrity, ensuring the accuracy of publicly reported environmental information. This position requires adherence to and enforcement of various policies and controls including overseeing department Archer program. Additionally, this position will develop and improve department reporting and resources to enhance risk and cost mitigation activities.

• Actively manages and escalates risk and customer-impacting issues within the day-to-day role to management.

How You'll Do It

• Understand and apply company data integrity policies to environmental and greenhouse gas data collection process through coordination and execution of data audits, ensuring the high degree of accuracy required for publicly reported information.

• Manage the accuracy and integrity of all information entered into the Ariba system as it relates to Suppliers and services or products procured. Review invoices submitted for accuracy, obtain department approvals and process through Ariba for payment. Mitigate risk by developing reporting on critical invoice payments and collaborating within the department to resolve issues and eliminate possibility of business down time by ensuring payment is made accurately and within payment terms agreed upon for critical services. Serve as department resource for Ariba training and troubleshooting.

• Collaborates both cross-departmentally within Discover and with Suppliers to efficiently identify and solve issues related to Supplier onboarding, purchase orders, invoices and payments.

• Monitor Archer controls, working internally with responsible parties to ensure that tasks are completed on time; develop understanding of Archer processes and system to identify opportunities for improvement

• Oversee and maintain Facilities department resources and reporting through regular collaborative reviews, including cost metric database to mitigate cost risk and improve cost forecasting, critical asset inventory and plans to mitigate risk of business interruption, and supplier contract database to ensure accurate payment terms.

• Actively seek opportunities to streamline process, reduce costs and add value to the organization through review of daily activities, leveraging SharePoint, DLife and Microsoft Teams. Serve as department resource for SharePoint/Teams best practices. Track deadlines and coordinate deliverables for special projects and initiatives.

Qualifications You'll Need

The Basics

• H.S. Diploma or GED

• 4+ years Facilities Management or related

Physical and Cognitive Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable a qualified individual with disabilities to perform the essential functions of the position as required by federal, state, and local laws:

• Primarily remain in a stationary position.

• Occasionally move about the work environment to complete the major responsibilities of the job.

• Primarily performed indoors in an office setting.

• Ability to operate office equipment such as but not limited to computer, telephone, printer, and calculator.

• Ability to communicate verbally.; Ability to communicate in written form.

Bonus Points If You Have

• Associates Facilities Management, Information Technology, Social Sciences

• Bachelors Facilities Management

• 6+ years Facilities Management or related

Discover will not sponsor or transfer employment work visas for this position. Applicants must be currently authorized to work in the United States on a full-time basis.

#LI-EB1

Application Deadline:

The application window for this position is anticipated to close on May-07-2025. We encourage you to apply as soon as possible. The posting may be available past this date, but it is not guaranteed.

Compensation:

The base pay for this position generally ranges between $60,000.00 to $93,200.00. Additional incentives may be provided as part of a market competitive total compensation package. Factors, such as but not limited to, geographical location, relevant experience, education, and skill level may impact the pay for this position.

Benefits:

We also offer a range of benefits and programs based on eligibility. These benefits include:

• Paid Parental Leave

• Paid Time Off

• 401(k) Plan

• Medical, Dental, Vision, & Health Savings Account

• Short and Long Term Disability, Life, and Accidental Death & Dismemberment insurances

• Recognition Program

• Education Assistance

• Commuter Benefits

• Family Support Programs

• Employee Stock Purchase Plan

Learn more at mydiscoverbenefits.com .

What are you waiting for? Apply today!

All Discover employees place our customers at the very center of our work.To deliver on our promises to our customers, each of us contribute every day to a culture that values compliance and risk management.

Discover is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or other legally protected status. (Know Your Rights)

Discover complies with federal, state, and local laws applicable to qualified individuals with disabilities and is committed to providing reasonable accommodations. If you require a reasonable accommodation to search for a position, to complete an application, and/or to participate in an interview, please email [e-mail] .Any information you provide regarding your accommodation needs will be kept confidential and will only be used to determine and provide necessary accommodation.

At Discover, we are committed to creating an inclusive and equitable workplace through our Fair Chance Hiring practices. Fair Chance Hiring means that we base our hiring decisions on an applicant’s qualifications rather than their criminal record. All our positions are subject to Section 19 of the Federal Deposit Insurance Act. Our applicants go through a background check, and we follow all applicable local laws, including the Los Angeles County Fair Chance Hiring Ordinance (LA County Fair Chance ).

Positions marked as remote eligible are limited to remote locations within the country in which the position is based.

Applicants must be 18 or older at the time of hire.

Apply Now

Seen it, like it, want it? Start your job application.