Facilities Operations Spec

University of Florida; Gainesville (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of Florida is seeking a Facilities Manager to oversee the general building and facilities needs for its Health Science Center. Responsibilities include managing building access and security, assisting with installation of major laboratory equipment, and developing policies for common areas.

Qualified candidates should have a Master’s degree or a Bachelor’s degree with two years of experienced leadership. This position requires effective communication and a customer service-oriented approach to problem-solving.

Qualifications

• Master's degree in an appropriate area of specialization.
• Bachelor's degree in an appropriate area and two years of experience.
• Ability to work independently and coordinate with team.

Responsibilities

• Manage general building and facilities needs.
• Address concerns of occupants with administrative units.
• Assist with installation of major laboratory equipment.
• Develop policies for common areas and storage.

Skills

Effective communication

Budget management

Problem solving

Data analysis

Customer service

Education

Master's degree in relevant field

Bachelor's degree and 2 years of experience

Job description

Job Description

Job Description: Manage general building and facilities needs for various Health Science Center facilities.

Responsibilities include addressing concerns of occupants with administrative units and outside vendors, managing building access and security, assisting with installation of major laboratory equipment, developing policies for common area space and storage, and coordinating sustainability efforts as needed.

Responsibilities

• Addresses concerns and problems of the occupants with the appropriate administrative units, various UF departments, outside vendors, etc.
• Manages building access (keys and Lenel card swipe access) and security needs in conjunction with UF Security, UF Police, and other authorities. Completes periodic reviews of all individuals with building access to confirm appropriateness.
• Assists occupants with installation of major laboratory equipment and other needs that involve building infrastructure.
• Develops and implements policies concerning common area space, building / facility storage, signage, and vendor machines / units.
• Manages sustainability efforts of facilities, as needed.

Coordination and Liaison

• Coordinates general building maintenance issues with UF Facilities, Building Services (custodial), and other core offices regarding housekeeping, maintenance, upgrades, utilities, etc.
• Coordinates with Planning, Design, and Construction on significant projects in or for the facility.
• Works with Environmental Health & Safety to ensure compliance with federal, state, and university regulations.
• Communicates and informs notable updates and events to building occupants.

Support Activities

• Serves as a Building Emergency Coordinator and helps develop plans for preparedness, pre-and post-disaster, and continuity of business operations. Serves as backup BEC for the university’s Emergency Operations Team for the Office of Health Affairs, as needed.
• Oversees scheduling and utilization of common-use spaces for meetings, events, etc. for authorized users. Educates appropriate occupants on use of shared space AV equipment. Maintains, troubleshoots, and upgrades shared space AV equipment as needed.
• Develops and implements appropriate policies for loading dock usage and deliveries.
• Assists the Health Affairs Office with tracking of building assignments, usage, and occupants. Helps to identify under-utilized / unproductive spaces.

Autoclaves and Other

• Assists with monitoring supplies, usage, maintenance, and condition of various building equipment (including, but not limited to autoclaves, RO water systems, freezer farms, cold rooms) throughout the Health Science Center. Keeps leadership informed of their condition. Coordinates with vendors on maintenance contracts and repairs.
• Assists the Health Affairs Office with other facilities as back up support and with miscellaneous projects and issues as needed, at the discretion of Health Affairs leadership.

Qualifications

Expected Salary: $, - $,

Required Qualifications: Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience.

Preferred:

1. Bachelor’s degree in an appropriate area of specialization and two years of appropriate leadership/management experience.
2. Ability to communicate effectively both verbally and in writing to internal customers and external vendors/service providers
3. Ability to prepare and manage a budget
4. Ability to plan, organize, and coordinate work assignments
5. Ability to work independently when required and yet coordinate efforts with others and work on team
6. Ability to utilize problem solving techniques
7. Positive, customer service driven approach to helping others
8. Ability to collect, evaluate, and analyze data
9. Ability to prepare, produce, and present data and reports