Facilities Operations & SOP Coordinator

Rippling, Inc.; Town of Huntington (NY); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Life Insurance

Family Leave

Disability insurance

Training & Development

Job summary

Gersh Autism is seeking an Administrative Assistant to partner with the VP of Facilities & Real Estate, driving operational efficiency and cross-location communication. The role supports onboarding, SOP implementation, and documentation across multiple sites as the organization expands.

Responsibilities include file management, project coordination, and coordinating with internal teams and external vendors to maintain facilities standards.

Qualifications

• 3–5+ years of experience in facilities operations, administrative management, or operations support roles.
• Strong experience in process development, SOP communication, and organizational systems.
• Exceptional organizational and project management skills with the ability to manage multiple priorities across locations.

Responsibilities

• Lead reorganization and ongoing maintenance of departmental files and Teams environments for accessibility and accuracy.
• Coordinate onboarding materials, training, and SOP implementation across locations.
• Manage leases, contracts, and regulatory documentation; support VP in record keeping.

Skills

Facilities operations

SOP communication

Project management

Microsoft Office

Team coordination

Travel flexibility

Tools

Asana

Teams

Job description

Gersh Autism is seeking an Administrative Assistant to partner with the VP of Facilities & Real Estate, driving operational efficiency and cross-location communication. The role supports onboarding, SOP implementation, and documentation across multiple sites as the organization expands.

Responsibilities include file management, project coordination, and coordinating with internal teams and external vendors to maintain facilities standards.