Facilities Operations Lead — Multi-Site School Network

Rippling, Inc.; Town of Huntington (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Life Insurance (Basic, Voluntary & AD&

Family Leave (Maternity, Paternity)

Short-Term & Long-Term Disability

Training & Development

Job summary

Gersh Autism is seeking a Facilities Coordinator to partner with the Facilities Department, managing day-to-day operations across all locations and ensuring safety, efficiency, and alignment with company standards.

Responsibilities include overseeing work orders, coordinating vendors, maintaining asset lists, scheduling, insurance support, SOP development, file management, and support for new location openings; candidates should have 3–5+ years in facilities ops and be willing to travel.

Qualifications

• 3–5+ years of experience in facilities operations, property management, or operations coordination.
• Strong experience managing multiple locations, vendors, and operational workflows.
• Proficiency in Microsoft Office (Excel, Word, Outlook), Teams, and project management tools (e.g., Asana).
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Oversee work order management systems, including allocating, tracking, and escalating requests across all locations
• Ensure timely resolution of maintenance issues through strong coordination and follow-up
• Support emergency response situations through rapid vendor coordination and communication
• Maintain visibility into open issues and drive accountability to resolution
• Coordinate and track quotes for facilities-related work and projects, ensuring timely follow-up and alignment with priorities
• Maintain and continuously update a centralized vendor list, ensuring quality, coverage, and accessibility
• Serve as a point of coordination between vendors, internal teams, and leadership for ongoing and urgent needs
• Support project execution through communication, scheduling, and vendor alignment

Skills

Facilities operations

Property management

Operations coordination

Vendor management

Work order management

Scheduling

Microsoft Office

Asana

Team collaboration

Travel willingness

Tools

Asana

Microsoft Office

Teams

Job description

Gersh Autism is seeking a Facilities Coordinator to partner with the Facilities Department, managing day-to-day operations across all locations and ensuring safety, efficiency, and alignment with company standards.

Responsibilities include overseeing work orders, coordinating vendors, maintaining asset lists, scheduling, insurance support, SOP development, file management, and support for new location openings; candidates should have 3–5+ years in facilities ops and be willing to travel.