Facilities Operations Manager/Program Manager

The Building People Career Center; Alexandria (VA); On-site; USD 110,000 - 150,000; Full time

Job summary

The Building People Career Center seeks a senior Facilities Operations & Management lead to guide and direct O&M across multiple sites. You will review plans for constructability and regulatory conformance, and drive innovation in work processes.

Strong organizational and teamwork skills are essential to succeed in this high-autonomy role. You will oversee budgets, safety, and maintenance programs, coordinating with clients and contractors to ensure reliable operations and continuous improvement

Qualifications

• Strong organizational and teamwork skills.
• Ability to provide functional guidance and direction across multiple sites.
• Proven problem-solving abilities and innovative process design.
• Experience reviewing project plans and conformance to regulatory requirements.

Responsibilities

• Oversee O&M support for all contracts and ensure continuous operation of building systems.
• Provide functional guidance and technical direction to staff and vendors.
• Manage compliance for MEP, facilities safety, and related standards with PMs.
• Lead budget creation and participation in operating budget processes.
• Coordinate communications with clients and contract teams, virtually and in person.
• Develop and implement maintenance SOPs and process improvements.
• Monitor contractor performance and oversee QA/QC programs.
• Respond to emergencies and service calls with timely actions.

Job description

Position Description/Summary:

Assigned to provide functional guidance and direction in Facilities Operations & Management. Provides technical guidance and administrative direction to multiple sites and buildings. The successful candidate must have strong organizational and teamwork skills, proven problem-solving abilities, and the desire to innovate designs as well as the work processes. Will also be responsible for the review of project plans and specifications for constructability, conformance to regulatory agency requirements and productivity improvement. Provides consultation and guidance to large and complex project work areas as required. Performs duties with a high degree of latitude, exercising independent judgment and reason.

Duties:

• Oversee the O&M support provided to all Business Line (BL) contracts and continuous operation of all building systems, inclusive of critical infrastructure
• Provides functional guidance and technical direction
• Manage and ensure industry compliance requirements for all aspects of MEP, FLS, VTE and OSHA through direct engagement with Program and Project Managers
• Supervisory and management support to Program/Project Managers, engineers and maintenance staff
• Create and routinely update a documented plan that includes preventive, predictive and reactive maintenance procedures
• Develop and implement SOP's, MOP's and other processes as appropriate across all BL contracts
• Participate regularly in client-facing and contract team communications virtually and in-person
• Lead, create and manage O&M budget and participate in overall operating budget process at both corporate and contract levels
• Oversight of both management and performance evaluation for contractors/vendors; monitor and document performance in partnership with QC team
• Ensure timely and effective response to emergencies and service calls across the BL
• Coordinate directly with corporate Safety and Occupational Health Manager regularly
• Lead and organize ongoing technical, safety, and operational process training programs and procedures
• Participate in business development growth opportunities to include solicitation review, RFP support, proposal input, site walks and pricing submissions
• Review essential contractual documents such as Scope of Work, Request for Proposal (RFP) and Information Report
• Ultimately responsible for proper operation of all mechanical, electrical, plumbing and associated control systems across the BL at optimal specified performance levels
• Support and oversee large, complex facilities and maintenance projects
• Contributes to the organization through strategy definition and implementation of directed initiatives
• Ensure that appropriate levels of clear and timely communication are occurring with customers at the contract level
• Ensures contracts are maintained and services are scheduled as needed to maintain continuity of operations
• Works with building occupants and safety personnel to understand the critical needs and risk of losses associated with operations performed in each area of the building and develop plans to mitigate risks
• Tracks corrective actions and follows up with client and contract team until issue(s) are satisfactorily resolved
• Ensures contact procedures are in place for unscheduled system interruptions, equipment malfunctions, or emergency response is required, and updated regularly
• Provides technical assistance during emergency response incidents as necessary
• Develops common guidelines and procedures for effective quality assurance/quality control (QA/QC) programs
• Monitors execution methodology on projects to learn from improvements and to promote continuous improvement
• Support the creation of a work environment that fosters openness, trust, communication, teamwork, empowerment, innovation, and job satisfaction
• Provides leadership and guidance to all BL team members