Facilities Operations & Maintenance (O&M) Project Manager

South Dade Air Conditioning & Refrigeration, Inc.; New York (NY); On-site; USD 145,000 - 155,000; Full time

Job summary

South Dade Air Conditioning & Refrigeration, Inc. is seeking an Operations and Maintenance Project Manager to provide on-site management for a contracted government facility in New York.

You will supervise facility staff, oversee building systems, manage preventive/predictive maintenance, and coordinate subcontracted services to ensure contract compliance and high-quality service delivery. The role requires proactive leadership, technical expertise, and the ability to manage multiple projects

Qualifications

• 10+ years O&M experience, 8+ years in management.
• Experience managing large facilities (≥500,000 sq ft).
• Experience managing subcontracted specialty services.
• CMMS proficiency for building management, inventory, and work orders.
• Ability to manage multiple projects and task orders.
• MS Office proficiency.
• Bilingual (English/Spanish) and OSHA-30 certification (preferred).
• Must be able to obtain HSPD-12 federal security clearance.

Responsibilities

• Provide on-site management, supervision, and coordination of facility staff.
• Serve as client liaison and Quality Control Representative for contract scope.
• Oversee preventive/predictive maintenance and CMMS usage.
• Procure and manage outsourced contracts and supplies via bids.
• Maintain reporting of facility performance, billing, and client reports.
• Inspect regularly to verify service quality by staff and subcontractors.
• Manage alterations and capital projects, including bids and scopes.
• Develop and maintain Building Operating Plan and ensure safe MEP operation.
• Oversee projects like HVAC, roofing, plumbing upgrades.
• Ensure compliance with safety programs and client policies.
• Maintain records of maintenance tasks, inventory, budgets, and subcontractor performance.
• Handle POs and invoicing reconciliations.
• Provide training to on-site contractor personnel.
• Be available for after-hours emergencies.
• Maintain updated blueprints and manuals.
• Identify energy-saving measures.
• Coordinate design reviews, bidding, and major capital improvements.
• Perform monthly property inspections and documentation.
• Liaise with client employees and occupants.
• Perform other related duties as assigned.

Skills

CMMS proficiency

MS Office

Project management

Leadership

Communication

Bilingual English/Spanish

Emergency responsiveness

Education

Associate or Bachelor’s degree (preferred)

PMP or FMP certification (preferred)

OSHA-30 certification (preferred)

Tools

CMMS

Microsoft Office (Word, Excel, Adobe)

Job description

• Location One Bowling Green,New York, NY, 10004,United States
• Base Pay $145,000.00 - $155,000.00 / Year
• Employee Type Exempt
• Travel 25%
• Manage Others Yes

Contact information

• Name Robert S Newberry
• Email [e-mail]

Description

Why Work at SDAC?

SDAC is an award-winning contractor delivering facilities management services for complex federal environments. We offer leadership roles onlarge, high-profile O&M contracts, with autonomy, resources, and the opportunity to make measurable impact across multiple sites.

Job Summary

The Operations and Maintenance Project Manager will provide complete on-site management, coordination, and oversight for a contracted government facility. This includes supervising facility staff, overseeing all building systems and equipment, managing preventive and predictive maintenance, subcontracted services, and ensuring compliance with contractual obligations. This role requires proactive leadership, technical expertise, and a commitment to quality service delivery.

Key Responsibilities

• Provide complete on-site management, supervision, and coordination of facility employees, including HVAC mechanics, electricians, general maintenance technicians, and custodial staff.
• Serve as the primary Point of Contact and Quality Control Representative for the client, ensuring compliance with contract scope and specifications.
• Oversee and administer preventive/predictive maintenance and repairs, energy management, and the use of the CMMS system.
• Procure and manage outsourced service contracts and supplies through competitive bidding, ensuring final approval by senior leadership.
• Maintain accurate and timely reporting of facility performance, billing processes, and monthly/quarterly/annual client reports.
• Conduct regular inspections to assess service needs and verify the quality of work by staff and subcontractors.
• Manage alteration and construction projects, including reviewing plans, preparing scopes and RFPs, soliciting bids, analyzing contractor qualifications, and overseeing project execution.
• Develop and maintain the Building Operating Plan and ensure all MEP systems operate safely and efficiently.
• Supervise and support additional projects such as HVAC system replacements, roofing, plumbing repairs, and system upgrades.
• Ensure compliance with safety programs, client policies, codes, regulations, and best practices.
• Maintain accurate records of maintenance tasks, inventory, budgets, and subcontractor performance.
• Execute reconciliation processes for POs and Invoicing within established deadlines.
• Provide leadership and training to on-site contractor personnel, fostering a culture of service excellence.
• Be available for after-hours emergencies and special events as needed.
• Maintain updated mechanical, electrical, and structural blueprints and manuals.
• Identify and implement energy-saving and preventive maintenance measures.
• Coordinate project design reviews, bidding, and negotiations for major capital improvements.
• Perform monthly property inspections and maintain complete documentation.
• Act as liaison with the client’s employees, visitors, and occupants, fostering positive relationships.
• Perform other related duties as assigned by the company or client.

Qualifications

• Minimum 10 years of related O&M experience, with at least 8 years in a managerial role for commercial/government buildings.
• Experience managing large commercial or federally owned facilities (minimum 500,000 sq ft).
• Experience with managing subcontracted specialty services (e.g., water treatment, fire safety, elevator services).
• Proficiency with CMMS systems for building management, inventory control, and work orders.
• Demonstrated ability to manage multiple simultaneous projects and task orders.
• Senior Mechanical/Building Engineer or other relevant certifications (preferred).
• Proficiency in Microsoft Office (Word, Excel, Adobe) and knowledge of standard business and accounting practices.
• A bility to learn and navigate new software platforms (i.e. accounting and HR information system software).
• Excellent data gathering, analytical, and communication (oral and written) skills.
• Ability to respond to after-hours emergency calls.
• Associate or bachelor’s degree (preferred).
• PMP or FMP certification (preferred).
• Bilingual (English/Spanish) and OSHA-30 certification (preferred).
• Must be able to obtain HSPD-12 federal security clearance.

SDAC is an Equal Opportunity Employer.

All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.