Facilities Operations & Maintenance Coordinator

U.S. Facilities, Inc; Troy (MI); On-site; USD 50,000 - 70,000; Full time

Job summary

U.S. Facilities, Inc. in Troy, MI is seeking a Facilities Maintenance Coordinator to support the Critical and Maintenance teams.

This desk-based role manages CMMS data, coordinates vendor logistics, and tracks work orders from creation to invoice processing, helping keep facilities safe, reliable, and welcoming for occupants. The ideal candidate has a high school diploma, strong computer skills, and experience with building systems, with the ability to juggle multiple tasks while meeting KPIs.

Qualifications

• High school diploma or equivalent.
• Willingness to work overtime, holidays, weekends and various shifts.
• At least three years of experience in commercial building maintenance or related field.
• At least five years of experience operating hardware and software including HVAC, security systems, Microsoft Office, work order systems and smartphones.
• Experience using a computer in an iOS environment.

Responsibilities

• Provide daily administrative support to Facilities Services, including scheduling, data entry, and reporting.
• Lead weekly meetings with Critical and Maintenance teams to review tickets and project status.
• Coordinate vendor logistics and serve as admin contact for external vendors.
• Assist in developing and scheduling preventive maintenance programs.
• Enter, schedule, and track preventive and corrective work orders in the CMMS; monitor progress to completion.
• Coordinate invoice processing and maintain financial records for work orders.
• Organize maintenance logs, safety/compliance documentation, supplier files, permits, and site records.
• Prepare weekly reports for Account Manager on maintenance activities, KPIs, and trends.
• Ensure compliance with client contract requirements and meet KPIs.
• Deliver high-quality service reflected in client feedback.

Skills

CMMS management

Vendor coordination

Data entry

Scheduling

Reporting

Multitasking

Problem solving

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

CMMS

Work order systems

iOS computer use

Job description

U.S. Facilities, Inc. in Troy, MI is seeking a Facilities Maintenance Coordinator to support the Critical and Maintenance teams.

This desk-based role manages CMMS data, coordinates vendor logistics, and tracks work orders from creation to invoice processing, helping keep facilities safe, reliable, and welcoming for occupants. The ideal candidate has a high school diploma, strong computer skills, and experience with building systems, with the ability to juggle multiple tasks while meeting KPIs.