Facilities Operations Administrative Coordinator

Embry-Riddle; Daytona Beach (FL); On-site; USD 17,000 - 29,000; Full time

Benefits offered by this job

Time off

Tuition coverage

Retirement plan

Personal leave

Job summary

Embry-Riddle Aeronautical University is seeking an organized Facilities Administrative Assistant to support the Daytona Beach Campus Facilities Management department. You will handle administrative coordination, payroll processing, event support, utility management, and departmental operations across multiple facilities units.

The role requires strong organizational skills and a collaborative approach to support university events and projects.

Qualifications

• Education: High school diploma or GED.
• Area of concentration: Reading comprehension, business communication, or related administrative skills.
• Experience: Three to five years of administrative support experience.

Responsibilities

• Coordinate facilities support for special events, including work order creation, resource coordination, and billing support.
• Process and reconcile payroll and timecard records using Workday and AssetWorks.
• Manage the WEX fuel card program, elevator certifications, and departmental administrative assessments.
• Track, code, and process utility bills; maintain records and coordinate with vendors on billing issues.
• Assist leadership with maintenance project coordination, estimates, and departmental communications.
• Coordinate training registrations, certifications renewals, meetings, recognition programs, and events.

Skills

Microsoft Office

Communication

Time management

Customer service

Independent work

Education

High school diploma or GED

Tools

Workday

SharePoint

AssetWorks

Scheduler

Job description

Embry-Riddle Aeronautical University is seeking an organized Facilities Administrative Assistant to support the Daytona Beach Campus Facilities Management department. You will handle administrative coordination, payroll processing, event support, utility management, and departmental operations across multiple facilities units.

The role requires strong organizational skills and a collaborative approach to support university events and projects.