Facilities Operations Administrative Assistant

Radford University; Radford (VA); On-site; USD 38,000 - 42,000; Full time

Job summary

Radford University’s Facilities Management seeks an Administrative Assistant to provide comprehensive support to leadership and a complex university operation. The role coordinates HR transactions, purchasing, budgeting, and reporting to keep daily operations efficient and compliant.

The position requires strong organizational and communication skills, proficiency with MS Office, and the ability to handle confidential information with discretion while collaborating with facilities directors,

Qualifications

• Experience providing administrative and/or programmatic support in a complex organization.
• Ability to coordinate multiple administrative and operational functions and manage deadlines.
• Discretion with confidential personnel, financial and organizational information.
• Proficiency with MS Office (Word, Excel, Outlook) and related information-management systems.
• Ability to compile and analyze operational, personnel, purchasing, budget, and inventory records and reports.
• Knowledge of purchasing, accounting and budgeting processes and documentation.
• Excellent organizational and communication skills, both written and oral.
• Ability to prepare professional correspondence and reports with high accuracy.
• Ability to work independently while coordinating with leadership and stakeholders.
• Ability to provide professional customer service and referrals for Facilities programs.

Responsibilities

• Provide administrative and operational support to Facilities Management and leadership.
• Coordinate HR transactions, purchasing, budget and reporting activities.
• Maintain departmental records and information management.
• Prepare reports, meeting materials, and correspondence with accuracy.
• Support coordination with vendors, campus departments, and stakeholders.

Skills

Administrative support

Office management

Prioritization

Confidential information handling

Microsoft Office

Records management

Purchasing & budgeting knowledge

Communication skills

Independent work

Customer service

Tools

Banner

eVA

Cognos

PeopleAdmin

SSB/EPAF

Job description

Title: Facilities Operations Administrative Assistant

Application Review Date:November 12, 2026

Campus Location: Radford City - Main Campus

Job Description

This position provides comprehensive administrative and operational support to Facilities Management and its leadership team. The position supports the effective day-to-day operation of a complex university facilities organization through coordination of human resources transactions, purchasing and procurement activities, budget and financial processes, operational and regulatory reporting, equipment and inventory records, executive administrative functions, and departmental information management.

The position exercises independent judgment and initiative in coordinating multiple priorities, maintaining confidential personnel and financial information, preparing and analyzing reports, monitoring administrative processes, maintaining accurate departmental records, and responding to the needs of Facilities employees, university departments, vendors, and other stakeholders.

The position provides confidential administrative support to the Associate Vice President for Facilities Management and works collaboratively with Facilities directors, managers, supervisors, and university administrative offices to support departmental operations and ensure timely completion of administrative requirements.

Required Qualifications

• Considerable knowledge of administrative and office management practices and procedures, with experience providing administrative and/or programmatic support in a complex organization.
• Demonstrated ability to coordinate multiple administrative and operational functions, establish priorities, manage competing deadlines, and maintain accurate records and documentation.
• Demonstrated ability to exercise sound judgment, initiative, discretion, and independent decision-making within established policies and procedures.
• Demonstrated ability to handle confidential and sensitive personnel, financial, and organizational information with discretion.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and related database or information-management systems.
• Demonstrated ability to compile, review, analyze, and maintain operational, personnel, purchasing, budget, inventory, and other administrative records and reports.
• Knowledge of purchasing, accounting, budget, and administrative processes sufficient to review transactions, identify discrepancies, maintain appropriate documentation, and support departmental operations.
• Excellent organizational, customer service, interpersonal, oral, and written communication skills.
• Demonstrated ability to prepare professional correspondence, reports, spreadsheets, meeting materials, and administrative documents with a high degree of accuracy and attention to detail.
• Ability to work independently while effectively coordinating with Facilities leadership, supervisors, employees, university departments, vendors, and other stakeholders.
• Ability to provide responsive and professional customer service, assess administrative requests, and make appropriate referrals regarding Facilities programs and services.
• Demonstrated ability to work effectively with individuals from diverse backgrounds and at varying levels of an organization.

Preferred Qualifications:

• Experience providing administrative or operational support within Facilities Management, physical plant operations, construction, maintenance, engineering, property management, or a similarly complex service-oriented environment.
• Knowledge of university and Commonwealth of Virginia administrative, purchasing, travel, financial, human resources, and records-management policies and procedures.
• Working knowledge of Banner, eVA, Cognos, PeopleAdmin, SSB/EPAF, or comparable enterprise administrative systems.
• Experience processing or supporting purchasing, procurement, travel, budget, payroll/timekeeping, and human resources transactions.
• Experience maintaining operational databases, equipment and inventory records, vehicle or fleet information, utilities data, personnel records, or comparable organizational reporting systems.
• Experience supporting senior-level administrators and coordinating calendars, meetings, correspondence, reports, special projects, and institutional reporting requirements.
• Experience preparing and analyzing spreadsheets, financial information, operational reports, and management reports.

Is this position Grant Funded:No

Is this position restricted:No

Is this position 100% telework:No

Hours Per Week:40

Months per Year:12

Statement of Economic Interest Required:No

FLSA Status:Non-Exempt

Work Classification:Classified Staff

Normal Work Schedule:Monday-Friday, 8 a.m. - 5 p.m.

Employee Classification: Admin & Office Spec III

Department: FM Administration

Salary:$38,000 - $42,000

Department Contact Name: Jennifer Hendrix

Department Contact Phone:[phone]

Department Contact Email:[e-mail]

Equal Opportunity Statement: Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142.

Reasonable Accommodation Statement

If you are an individual with a disability and desire accommodation in the application process please contact the hiring department.

Criminal Background Check Statement

Radford University is committed to ensuring a safe and secure environment for all employees, students, volunteers, and stakeholders. As part of our hiring and screening process, we conduct criminal background checks in compliance with Virginia Code § 19.2-389 and other applicable state and federal laws. Successful candidates will be required to have a criminal background check.