Facilities Officer

Scotiabank; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Scotiabank in Dallas is looking for a Facilities Coordinator to support the Dallas office, ensuring supplies, space management and smooth operation of daily facilities activities.

You will coordinate with vendors, manage records and relocations, and assist with maintenance tasks while maintaining a customer-focused, compliant work environment.

Qualifications

• Experience in managing facilities or complex offices.
• Knowledge of purchase order processing and approvals.
• Banking or broker-dealer experience is a plus.

Responsibilities

• Maintain supplies and verify receipts.
• Keep stationery and storage areas neat.
• Stock and tidy work areas and pantries.
• Coordinate Records Management with offsite archives.
• Provide vendor chaperoning for premises matters.
• Coordinate shredding and document destruction.
• Assist seat moves and setup of new equipment.
• Aid with repairs and hardware like ceilings and drawers.
• Support telephone system maintenance and onsite problem resolution.

Skills

Facilities management experience

PO processing knowledge

Banking industry experience

Job description

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Global Banking and Markets

Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank’s strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.

Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.

Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!

Purpose

• Contributes to the overall success of the Facilities Department in support of the Dallas office for the Bank of Nova Scotia.
• Ensures individual goals, plans, initiatives are agreed with the Senior Facilities Manager and executed in support of the Facilities team’s strategy and objectives.
• Ensures all activities conducted are following governing regulations, internal policies and procedures.
• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Champions a high-performance environment and contributes to an inclusive environment.

What You'll Do

• Ensure that adequate levels of supplies are maintained, including ordering and unpacking and verifying receipt of supplies.
• Ensure that the stationery room and storage areas are kept neat and in an orderly fashion.
• Ensure that work areas and pantries are sufficiently stocked, in working order and kept tidy and clean.
• Coordinates all aspects of Records Management with the offsite archives, including record maintenance and storage retrieval of archives.
• Provide support services such as vendor chaperoning for premises related matters.
• Coordinate shredding services to collect documents from various departments to ensure proper destruction.
• Assists departments with seat moves as well as the arrangement and removal of furniture and equipment and set up of any new equipment.
• Assist with work area repairs such as broken drawers, replacement of ceiling tiles, door handle adjustments.
• Supports the maintenance of the Bank’s telephone system, including installing and relocating phones and fax lines where required. Provide immediate onsite support for problem resolutions on IP phones, fax lines and headsets.

What You'll Bring

• Experience in managing facilities or complex offices preferred
• Knowledge of purchase order processing and approval protocols necessary
• Banking or broker dealer experience is a positive

Working Conditions

The incumbent is required to lift heavy boxes, supplies, equipment, and furniture and to work with tools. Occasionally, work is done in dirty, dusty environments therefore, comfortable maintenance clothes are recommended. In processing paperwork, there is a necessity for attention to detail and orderliness. The levels of stress will vary depending on the immediacy and seriousness of a particular issue. Overtime is sometimes necessary. The incumbent is required to work outside of normal working hours for phone installations and seat relocations.

At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture.

What's in it for you?

Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.