Facilities & Office Operations Specialist

MOBIS North America; Toledo (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

MOBIS North America is seeking a General Affairs professional to handle daily office operations, events, travel and security. The role includes coordinating visitors, managing leases, insurance, invoices and vendor contracts, and ensuring smooth facility performance.

You will oversee office supplies, mail, furniture inventory, security systems, and IT asset tracking, while supporting leadership with project-based GA tasks and cross-functional collaboration.

Qualifications

• High school diploma or equivalent required; Bachelor's preferred.
• Data entry and document management skills required.
• Proficiency in MS Office Suite preferred.
• Familiarity with ERP systems preferred.
• Strong communication and interpersonal skills required.
• 3+ years in General Affairs, HR, or administrative roles preferred.

Responsibilities

• Handle day-to-day events, office management and travel arrangements.
• Coordinate visitors, meetings and VIP preparations.
• Manage car leases, insurance, invoices and related reporting.
• Process invoice payments in SAP and One Mobis as needed.
• Arrange apartment leases for long-term visitors and negotiate prices.
• Oversee office supplies, mail, vending and furniture inventory.
• Manage facility security, janitorial, landscaping and repairs.
• Assist with insurance renewals, payments and claims.
• Arrange travel, flights, cars and hotel accommodations as required.
• Maintain cell phone inventory and administer device policies.

Skills

Data entry

MS Office

ERP systems

Communication

Cross-functional

GA/administrative experience

Education

Bachelor's degree in Business Administration or related field

Tools

SAP

One Mobis

Job description

MOBIS North America is seeking a General Affairs professional to handle daily office operations, events, travel and security. The role includes coordinating visitors, managing leases, insurance, invoices and vendor contracts, and ensuring smooth facility performance.

You will oversee office supplies, mail, furniture inventory, security systems, and IT asset tracking, while supporting leadership with project-based GA tasks and cross-functional collaboration.