Facilities & General Affairs Specialist

Mobis - OH; Hallett (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Mobis - OH is hiring for an General Affairs/Administrative role focused on day-to-day office operations, events, travel, security, and asset management. The role supports the GA Manager and coordinates across departments to ensure smooth facility functioning.

Key responsibilities include managing leases, insurance, invoicing, vendor negotiations, and IT asset tracking, with emphasis on cross-functional collaboration and reliable data handling.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred.
• Data entry and document management skills required.
• Proficiency in MS Office Suite preferred.
• Familiarity with ERP systems preferred.
• Strong communication and interpersonal skills required.
• 3+ years in General Affairs, HR, or administrative roles preferred.
• Experience working with cross-functional teams preferred.

Responsibilities

• Handle day-to-day company events, office management and travel arrangements.
• Manage physical security and company property as directed by GA Manager.
• Coordinate visitors, meetings and VIP preparations.
• Assist with vehicle lease administration, insurance, and related reports.
• Process invoices in SAP and One Mobis as needed.
• Arrange apartment leases for long-term visitors and negotiate pricing.
• Oversee office supplies, mail, FedEx, beverages, and vending services.
• Inventory office furniture and update asset records.
• Oversee facility management including janitorial, security, and landscaping.
• Coordinate contract negotiations with vendors and monitor costs.
• Manage cell phone inventory, policies, and IT asset tracking.
• Maintain plant contact lists and print business cards/nameplates as needed.
• Manage utilities, recycling, and waste management; coordinate vendor pickups.
• Arrange installation and management of conference room AV, CCTV, and access controls.
• Maintain visitor logs and security records for audits.

Skills

Data entry

Document management

MS Office proficiency

Strong communication

Interpersonal skills

Cross-functional collaboration

Education

High school diploma or equivalent

Bachelor’s Degree (preferred)

Tools

ERP systems

Job description

Mobis - OH is hiring for an General Affairs/Administrative role focused on day-to-day office operations, events, travel, security, and asset management. The role supports the GA Manager and coordinates across departments to ensure smooth facility functioning.

Key responsibilities include managing leases, insurance, invoicing, vendor negotiations, and IT asset tracking, with emphasis on cross-functional collaboration and reliable data handling.