Facilities & Office Operations Lead

The Nichols Companies

Columbia (MD)

On-site

USD 42,000 - 65,000

Full time

6 days ago

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Benefits offered by this job

401k

Health Insurance (medical, dental, and

PTO

Tuition Reimbursement

Job summary

Nichols Contracting, Inc. (NCI) is a family-owned construction and contracting firm headquartered in Columbia, MD, seeking a full-time Office Manager to run the daily operations of our Columbia headquarters.

You will own facilities, vendor relationships, budgeting, systems, and administrative workflows, acting as the connective tissue between HQ staff, field teams, building management, and office vendors. The ideal candidate will have 3+ years in office management, strong customer service,

Qualifications

High school diploma or equivalent required; associate or bachelor’s degree preferred.
Experience in office management, facilities coordination, or a similar administrative role.
Strong customer service, communication, and multitasking skills.

Responsibilities

Oversees day-to-day operations of the Columbia office, including facilities, equipment, supplies, and workspace readiness.
Manages vendor relationships, contracts, and service levels; negotiates terms and pricing.
Tracks office expenses and budgets; processes expenses per accounting procedures.
Maintains SOPs and digital filing systems; improves administrative workflows.
Coordinates travel, calendars, and event logistics for staff and leadership.
Supports HR processes including onboarding logistics and office policy communication.
Ensures health, safety compliance and emergency procedures for the office.
Acts as HR liaison for employee lifecycle logistics and office-related support.