Facilities & Office Admin Lead - Dynamic Battery Startup

company; Fremont (CA); On-site; USD 53,726 - 61,992; Full time

Job summary

Stealth Mode Battery Startup in Fremont, California, is seeking an Office Admin to support daily operations at our prototyping facility. This on-site role ensures a professional, well‑organized environment and coordinates site logistics, vendor access, and general administrative tasks during buildout and ongoing use.

The ideal candidate has at least 2 years of administrative or operations support experience, excellent organization and communication skills, and the ability to work independently

Qualifications

• 2+ years in an administrative or operational support role.
• Exceptional skills in organization, time management, and attention to detail.
• Clear and professional communication.
• Able to work independently in a dynamic and evolving environment
• Fast learner and able to pick up new technologies quickly (ie, Google Suite, Slack, Atlassian product suite, Box, Ramp)
• Must have reliable transportation for inter-office travel

Responsibilities

• Manage general front-office functions including; visitor check-in, deliveries, and coordinating onsite meeting needs.
• Oversee shipping and receiving workflows, ensuring timely handling of inbound/outbound materials.
• Support facility access management, including coordination of contractor schedules and access control during construction and installation phases.
• Handle procurement of office supplies, basic consumables, and food or catering for scheduled events or visiting teams.
• Coordinate with facilities and program teams on logistical tasks, site services, and vendor follow-ups.
• Maintain cleanliness and organization in shared areas (e.g., meeting rooms, kitchen, reception).
• Provide basic administrative support as needed to site teams.

Skills

Organization

Time management

Communication

Independent work

Tech-savvy

Tools

Google Suite

Slack

Atlassian tools

Box

Ramp

Job description

Stealth Mode Battery Startup in Fremont, California, is seeking an Office Admin to support daily operations at our prototyping facility. This on-site role ensures a professional, well‑organized environment and coordinates site logistics, vendor access, and general administrative tasks during buildout and ongoing use.

The ideal candidate has at least 2 years of administrative or operations support experience, excellent organization and communication skills, and the ability to work independently