Facilities & MRO Administrative Coordinator

Woodhaven Furniture; Cairo (GA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Medical, Dental, and Vision Insurance

401(k)

Company-paid Life Insurance

Paid Time Off

Employee Discounts

Job summary

Woodhaven Enterprises LLC in Cairo, GA is seeking a highly organized Facilities & MRO Administrative Coordinator to support Maintenance, Facilities, and EH&S teams. You will manage administrative tasks and MRO purchasing, ensuring parts and services are available to minimize downtime.

The role requires two years of related experience, strong Microsoft Office and ERP skills, and excellent organization. Collaboration with vendors, accounting, and maintenance staff is essential to keep operations

Qualifications

• At least two years of administrative experience in manufacturing, maintenance, or facilities.
• Experience using Microsoft Office applications and an ERP system.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate administrative and purchasing activities for Maintenance, Facilities, and EH&S teams.
• Create and track purchase orders within the ERP system.
• Monitor inventory levels of maintenance parts and supplies.

Skills

Administrative experience

Organizational skills

Communication

Attention to detail

Tools

Microsoft Office

ERP system

Job description

Facilities & MRO Administrative Coordinator

Woodhaven Enterprises LLC | Cairo, GA

Woodhaven Furniture is seeking a highly organized and dependable Facilities & MRO Administrative Coordinator to support our Maintenance, Facilities, and Environmental Health & Safety (EH&S) teams. This position is responsible for coordinating the administrative and purchasing activities that keep our facilities operating efficiently and our maintenance team supplied with the materials they need to minimize downtime. The ideal candidate enjoys working in a fast-paced manufacturing environment, has excellent attention to detail, and takes pride in keeping projects, inventory, and documentation organized.

In this role, you will serve as the central point of coordination for Maintenance, Repair, and Operations (MRO) purchasing and administrative support. You will create and track purchase orders within the ERP system, monitor inventory levels of maintenance parts and supplies, coordinate with vendors on pricing and deliveries, and ensure that equipment, materials, and services are available when needed. You will also maintain accurate records, assist with budget tracking, support preventive maintenance scheduling, and help organize documentation related to facilities projects and EH&S compliance.

Success in this position requires strong communication and follow-through. You will work closely with maintenance technicians, department managers, accounting, purchasing, and outside vendors to ensure requests are completed accurately and on time. Whether you're resolving a delivery issue, updating maintenance records, or tracking monthly department expenses, your work will directly contribute to the efficiency and success of our manufacturing operation.

To be successful in this role, candidates should have at least two years of administrative experience in a manufacturing, maintenance, or facilities environment, along with experience using Microsoft Office applications and an ERP system. Strong organizational skills, attention to detail, the ability to manage multiple priorities, and a customer-service mindset are essential. Experience with MRO purchasing, inventory management, preventive maintenance programs, or EH&S documentation is preferred.

At Woodhaven Furniture, we value individuals who take initiative and enjoy improving processes. This position offers the opportunity to become an important member of our operations team, supporting the people and systems that keep our facilities running safely and efficiently. Every purchase order processed, inventory item tracked, and maintenance schedule maintained helps ensure our production teams have what they need to deliver quality products to our customers.

We offer a competitive compensation and benefits package designed to support you both professionally and personally, including:

• Competitive salary
• Medical, Dental, and Vision Insurance
• 401(k)
• Company-paid Life Insurance
• Paid Time Off
• Employee Discounts

If you're looking for an opportunity to use your organizational skills, administrative experience, and problem-solving abilities in a manufacturing environment where your work truly makes a difference, we'd love to hear from you.