Facilities Support Administrator

Woodward, Inc.; Niles (IL); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

401(k) match (4.5%)

Annual stock contribution (5%)

Tuition reimbursement and training

Paid holidays

Medical, dental, and vision insurance

Paid parental leave

Employee Assistance Program

Job summary

Woodward, Inc. is seeking a Facilities Support Administrator to manage scheduling, work orders, records, assets, and procurement. The role requires coordinating with technicians and internal teams in a fast-paced environment, ensuring data accuracy and timely maintenance responses. On-site, Monday–Friday, 7:30 a.m.

to 3:30 p.m. CT. Responsibilities include maintenance coordination, supply management, inspections, and vendor support, with a focus on accurate record keeping and compliance with

Qualifications

• Experience coordinating facilities activities and maintenance.
• Ability to manage records, vendor coordination and inventory.
• Strong communication and organizational skills required.

Responsibilities

• Maintenance Coordination: schedules and tracks routine maintenance.
• Supply Management: orders and manages office supplies inventory.
• Facility Inspections: conducts regular safety and maintenance checks.
• Vendor Support: coordinates with service providers for facility needs.
• Record Keeping: maintains facility operation records and logs.

Skills

Communication

Organizational Skills

Data Entry

Time Management

Attention to Detail

Basic Computer Proficiency

Customer Service

Team Collaboration

Procedural Compliance

Problem Identification

Job description

Woodward is committed to creating a great workplace for all team members. Our company and its members are committed to acting with integrity, being respectful and accountable to one another, and staying humble and driven, while maintaining the highest professional and ethical standards.

We are steadfastly committed to attracting the best talent across our communities creating a rewarding workplace. Together we are fulfilling our purpose to design and deliver energy control solutions our partners count on to power a clean future.

Woodward supports our members’ wellbeing and regularly benchmarks with other companies in our industry to offer an extensive Total Reward package for this position. Salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Estimated annual base pay: $18.27- $24.04

All Levels are eligible for the benefits below:

• All members included in annual cash bonus opportunity.


• 401(k) match (4.5%)


• Annual Woodward stock contribution (5%)


• Tuition reimbursement and Training/Professional Development opportunities for all members


• 12 paid holidays


• Industry leading medical, dental, and vision Insurance upon date of hire


• Vacation / Sick Time / Vacation Buy-up / Short Term Disability / Bereavement leave.


• Paid parental leave.


• Adoption Assistance


• Employee Assistance Program, including mental health benefits.


• Member Life & AD&D / Long Term Disability / Member Optional Life


• Member referral bonus


• Spouse / Child Optional Life / Optional AD&D / Healthcare and Dependent Care Flexible Spending


• Voluntary benefits, including:
  
  
  • Home / Auto Insurance discounts
  
  
  • Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave
  
  
  
  

Are you ready to make your mark?

We are hiring a Facilities Support Administrator! On a day to day-to-day basis, this person manages scheduling, work orders, records and asset management, vendor and contractor coordination, procurement, invoice verification, and maintenance data accuracy. This is a fast-paced role that supports emergency repair coordination, short-notice vendor scheduling, and close collaboration with technicians, the supervisor, and other internal teams. At times, the role requires an all-hands-on-deck mindset, including helping with practical day-to-day tasks to support the facilities team.

Key Responsibilities:

• Maintenance Coordination: Schedules and tracks routine maintenance activities for office facilities to ensure optimal functionality.


• Supply Management: Orders and manages inventory of office supplies, ensuring availability and timely restocking.


• Facility Inspections: Conducts regular inspections of facilities to identify and report any maintenance or safety issues.


• Vendor Support: Assists in coordinating with vendors and service providers for facility related services and repairs.


• Record Keeping: Maintains accurate records of facility operations, including maintenance logs and inventory records.

Key Skills:

• Communication: Clearly and effectively transmits information verbally and in writing to colleagues and stakeholders.


• Organizational Skills: Maintains orderly files and records to support facility operations.


• Data Entry: Accurately inputs and manages facility related data using standard software applications.


• Time Management: Prioritizes and completes tasks within designated timeframes to ensure smooth facility operations.


• Attention to Detail: Ensures precision in maintaining facility records and following established procedures.


• Basic Computer Proficiency: Utilizes standard office software and facility management systems to perform daily tasks.


• Customer Service: Provides courteous and efficient support to internal or external facility users.


• Team Collaboration: Works effectively with team members to support overall facility management objectives.


• Procedural Compliance: Adheres to established protocols and guidelines in performing facility support tasks.


• Problem Identification: Recognizes and reports routine issues following predefined procedures to maintain facility functionality.

This position is on-site Monday through Friday, 7:30 a.m. to 3:30 p.m. CT.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). All applicants must be U.S. Persons within the meaning of the ITAR and EAR, or eligible to obtain all required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce. The ITAR defines a U.S. Person as a U.S. citizen or national, lawful permanent resident (i.e., 'Green Card holder'), or a protected person (e.g., asylee, or refugee).

Woodward is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex (including sexual orientation and gender identity), national origin, age, disability, protected veteran status, or any other category protected under federal, state, or local laws.

Coordinate office seating arrangements while maintaining accuracy using AutoCAD (preferred).