Facilities Manager: Multi-Building Ops & Procurement

Essen Healthcare; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Essen Health Care seeks a capable Facility Manager to oversee day-to-day facility operations for the SRB building in New York, including purchasing, mail management, and general facility needs. This role supports consolidating purchasing across three buildings to improve efficiency, cost control, and consistency.

The ideal candidate is highly organized, service-oriented, and experienced in facilities operations, procurement coordination, and vendor management, with 3–5+ years of relevant

Qualifications

• 3–5+ years of experience in facilities management, office operations, or purchasing coordination.
• Experience managing purchasing and inventory processes.
• Strong organizational and problem-solving skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office and inventory or purchasing systems.
• Ability to manage multiple priorities in a fast-paced environment.
• High school diploma or equivalent required; Bachelor’s degree preferred.

Responsibilities

• Oversee daily facility needs for the SRB building, ensuring a safe, clean, and functional work environment.
• Coordinate repairs, maintenance requests, and space needs with vendors and internal teams.
• Conduct routine facility inspections and address issues proactively.
• Manage purchasing for supplies, equipment, and facility-related needs for the SRB building.
• Support the consolidation of purchasing across the three buildings to streamline ordering and reduce costs.
• Track inventory levels and ensure adequate stock of office and facility supplies.
• Work with Finance and Procurement to ensure purchasing follows company policies and budgets.
• Oversee mailroom operations including receiving, sorting, and distributing mail and packages.
• Ensure timely and accurate delivery of internal and external correspondence.
• Coordinate shipping and courier services as needed.
• Serve as the primary point of contact for facility-related vendors (maintenance, cleaning, security, supplies, etc.).
• Monitor vendor performance and elevate issues as needed.
• Assist with negotiating and managing service contracts.
• Develop standardized processes for purchasing, mail management, and facility support.
• Identify opportunities to improve efficiency and reduce operational costs.
• Maintain documentation of procedures and workflows.
• Ensure compliance with safety standards, building regulations, and company policies.
• Support emergency preparedness and response procedures.

Skills

Facilities Management

Office Operations

Purchasing Coordination

Vendor Management

Inventory Control

Procurement

Customer Service

Communication

MS Office

Problem Solving

Education

High School Diploma

Bachelor's degree preferred

Job description

Essen Health Care seeks a capable Facility Manager to oversee day-to-day facility operations for the SRB building in New York, including purchasing, mail management, and general facility needs. This role supports consolidating purchasing across three buildings to improve efficiency, cost control, and consistency.

The ideal candidate is highly organized, service-oriented, and experienced in facilities operations, procurement coordination, and vendor management, with 3–5+ years of relevant