Facilities Manager/Coordinator

Samaritan Daytop Village; New York (NY); On-site; USD 64,000 - 78,000; Full time

Job summary

Samaritan Daytop Village is seeking a Facilities Manager/Coordinator to ensure the facility stays well-maintained, clean, and compliant with regulatory standards. This role includes managing the maintenance and custodial contracts, coordinating with staff, and serving as the 24-hour on-call point for emergencies in a large health and human services setting.

The role requires a solid background in facilities management (plumbing, electrical, HVAC, boiler ops), relevant certifications, and strong

Qualifications

• High school diploma with 5+ years facilities management experience (plumbing, electrical, HVAC, boiler ops).
• Associate's degree plus 3+ years facilities management experience.
• FDNY F-80 Certificate required for coordination of Fire Safety and Alarm System.
• FLSD Fire Life Safety Director based on facility need.
• Computer literacy including Microsoft Office Suite.

Responsibilities

• Oversee day-to-day management of the Maintenance and Custodial Services contract.
• Communicate contract requirements to Maintenance Services contractor and monitor performance.
• Prepare work orders and transmit to maintenance contractor.
• Verify repairs and record in database.
• Conduct regular inspections of client dormitories and common areas.
• Act as 24-hour on-call contact for emergencies.
• Ensure preventive maintenance and custodial services follow schedules.
• Coordinate with Program Staff to correct physical plant deficiencies identified by oversight bodies.
• Coordinate with Central Office to address violations and document resolution.
• Attend DOB and ECB hearings when required.
• Implement Quality Assurance procedures for service delivery.
• Provide regular supervision to assigned staff.

Skills

Facilities management

MS Office

Diversity experience

Fire safety coordination

Education

Associate's Degree in Operations Management or related field

FDNY F-80 Certificate of Fitness

FLSD F-89 Fire Life Safety Director

Job description

Overview

Facilities Manager/Coordinator

Non-profit staff can work anywhere…. The BEST work with us!

Salary: $71,080

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and the greater New York Area.

Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities so our success depends on those we employ.

The Role

Under the general direction of the Program Director, The Facilities Manager/Coordinator ensures that the facility is properly maintained and kept, at all times, in a clean and sanitary condition, that all applicable regulatory requirements regarding the physical plant are strictly adhered to, and that all physical plant deficiencies are properly addressed and corrected promptly.

Responsibilities

What You Will Do

• Provides day-to-day management of the Maintenance and Custodial Services contract


• Communicates all aspects of contract requirements to the Maintenance Services contractor and monitors performance to ensure that all requirements are being met


• Prepares work order requests and transmits them to the maintenance contractor


• Verifies satisfactory completion of all repairs and records them in the database


• Conducts regular inspections of client dormitories and common areas


• Acts as Samaritan’s 24-hour on‑call point of contact for emergency repairs


• Ensures that preventive maintenance and custodial services are performed following approved schedules


• Coordinates with Program Staff with respect to correction of physical plant deficiencies identified as a result of OTDA, Callahan, and other oversight inspection processes


• Coordinates with Central Office staff in addressing violations and obtaining all documentation required to have them successfully removed from the record


• Attends Department of Buildings and Environmental Control Board hearings when required


• Implements Quality Assurance procedures to ensure appropriate service delivery


• Provides regularly scheduled individual/group supervision to assigned staff

Qualifications

Who You Will Be

• Someone with a High School diploma with a minimum of five years of facilities management experience (plumbing, electrical, HVAC, and boiler operations, etc.)

or

• Associate's Degree in Operations Management or related field with a minimum of three (3) years of facilities management experience (plumbing, electrical, HVAC, and boiler operations, etc.)


• FDNY F-80 Certificate of Fitness for coordination of Fires Safety and Alarm System required.


• FLSD F-89 Fire Life Safety Director based on facility need.


• Computer literacy including proficiency in Microsoft Office Suite.


• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.