TH Operations Coordinator I (DOO)

Samaritan Daytop Village; New York (NY); On-site; USD 62,000 - 76,000; Full time

Job summary

Samaritan Daytop Village in New York City is seeking an Operations Coordinator I to oversee the safe, efficient operation of a shelter site, including administrative, financial, food service, and security functions. You will supervise the program operations team and support the social service director to deliver high-quality services.

Candidates must have a High School diploma and at least 3 years of related management experience in shelter settings, plus the FDNY F-80 Certificate of Fitness for

Qualifications

• High School diploma or equivalent required.
• At least three years of related management experience in shelter settings.
• FDNY F-80 Certificate of Fitness for Coordinator of Fire Safety and Alarm Systems required.

Responsibilities

• Ensure compliance with federal, state, and NYC DHS regulations for physical plant and fire safety.
• Supervise program environment and enforce safety policies; maintain positive staff relations.
• Oversee daily operations, transportation, metro-card distribution, fire drills, attendance, front desk; supervise security.
• Ensure shelter units meet DHS/OTDA standards; update critical files.
• Track census and shelter status; monitor attendance and DHS Cares daily; assist budget with reconciliations.
• Review and approve staff time cards and vacation requests.
• Maintain adequate staff coverage at the facility.

Skills

Management experience

Shelter operations

Fire safety coordination

Staff supervision

Budget reconciliation

Policy implementation

FDNY F-80 Certificate of Fitness

Education

High School diploma or Equivalent

Job description

Overview

Operations Coordinator I

Non-Profit Supervisors Can Work Anywhere….The BEST Work with Us!

Salary: $68,959

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and the greater New York Area.

Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities so our success depends on those we employ.

The Role

The Operations Coordinator I, is responsible for ensuring the safe and efficient operations of an agency Shelter site by managing and monitoring administrative, fiscal, food services, physical plant safety and security, and transportation systems. This position supports a positive environment of care for persons served by ensuring a clean, hazard-free, and supportive environment for the effective delivery of quality services. In addition, this position supervises the program operation team and provides support to the social service director and staff. This work is carried out in support of the mission and goals of Samaritan Daytop Village.

**Please Note: Candidates Must have FDNY F-80- Certificate of Fitness for Coordinator of Fire Safety and Alarm Systems.**

Responsibilities

What You Will Do

• Ensures program adherence to Federal, State, and NYC Department of Homeless Service regulatory guidelines governing physical plant and fire/safety management.
• Manages and monitors program environment to ensure that regulatory guidelines and agency safety/security policies are followed and interpersonal and professional relationships remain positive.
• Manages and monitors daily operations, vehicle/transportation systems and client metro-card distribution, fire drills, children's school attendance and all building front desk activities. Maintain compliance with Health, Safety, and Risk Management Manual. Supervises onsite security guards, and visiting service providers for clients and agencies.
• Ensures all shelter units meet DHS and OTDA standards upon the client’s admission and shelter stay. Manage and update critical files as needed.
• Maintains program census and the status of all shelter units by monitoring client attendance, pass control, and the sign In and Out sheets and nightly roster. Ensures each family signs the nightly roster and their attendance is recorded in DHS Cares daily. Plus assists budget dept. with monthly reconciliation with Cares.
• Reviews and approves staff time cards and vacation requests by agency’s deadlines.
• Maintains adequate staff coverage at the assigned facility.

Qualifications

Who You Will Be

• Someone who has a High School diploma or Equivalent.
• At least Three (3) years of related management experience supervising staff in shelter/transitional or permanent supportive housing and experience working with the NYC Department of Homeless Services (DHS) or other similar city-operated organizations.
• FDNY F-80 Certificate of Fitness for Coordinator of Fire Safety and Alarm Systems
• Ability to implement and monitor policy and procedure in accordance with agency guidelines.
• Knowledge of NYC Department of Homeless Services regulations of physical plant management, food services management, and fire safety management

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