Facilities Manager

Salvation Army; Tulsa (OK); On-site; USD 70,000 - 90,000; Full time

Job summary

The Salvation Army is seeking a Facilities Manager to plan, schedule, supervise, and monitor day-to-day maintenance of buildings, vehicles, grounds, and equipment. You will lead maintenance, security, janitorial, warehouse, and housekeeping teams, manage contracts, and ensure safety and SOP compliance.

You will direct preventative maintenance, fleet operations, and property improvements, while coordinating with Directors and Program Managers to allocate resources and control costs.

Qualifications

• Ten years progressively responsible experience performing skilled maintenance and repair work for commercial buildings and grounds, with at least five years in a supervisory capacity.
• Valid driver’s license required.
• Forklift certification or ability to obtain is required.
• Comprehensive knowledge of facilities maintenance, safety procedures and budgeting.

Responsibilities

• Plan, schedule, assign and supervise maintenance and grounds staff.
• Oversee preventative maintenance of mechanical, electrical, HVAC systems and vehicles.
• Manage vehicle fleet records, inspections and repairs.
• Monitor expenditures to ensure budget compliance and cost efficiency.
• Ensure security, safety and operational standards across facilities and grounds.

Skills

Maintenance

Supervision

Budget management

Safety compliance

Vehicle operation

Tools

Forklift

Job description

Plan, schedule, supervise, and monitor the day-to-day general maintenance and repair of TSA buildings, vehicles, grounds, and equipment. Plans, schedules, assign and supervise the work of subordinate maintenance, security, janitorial, warehouse, and housekeeping personnel. Negotiates, supervises, and monitors all contracted maintenance services. Ensures all equipment remains in proper working order and compliance with standard operating procedures and safety standards. Participates in more difficult and/or complex repair work. Operates a Salvation Army vehicle to pick up and/or deliver materials. Maintains an inventory of all Salvation Army property and administers a departmental budget.Manage Facility (85%)Plans, schedules, assigns and supervises the work of subordinate maintenance and grounds staff. Trains and instructs employees in the proper methods and procedures; monitors work in progress and upon completion to ensure accuracy, completeness, and compliance with established policies and procedures; prepares and processes required personnel paperwork; Coach, counsel and manage performance.Prioritizes maintenance and repair requests.Plans, supervises, and monitors the preventative maintenance of all mechanical, electrical, utility equipment and appliances; schedules and conducts routine inspections of vehicles, kitchen appliances, maintenance tools and equipment, as well as heat and air conditioning, elevators, telephone, security, and fire alarm systems on a routine basis to ensure the long life of the same.Supervises the maintenance and security of Salvation Army Area Command maintenance and EDS vehicles; ensures that proper preventative maintenance and repairs are done in a timely and cost-effective manner; prepares, organizes, and maintains vehicle files.Supervises the maintenance of grounds, including mowing, snow removal and overall outdoor presentation. Directs the maintenance of structures, fixtures, and décor through additions, repairs, adjustments, painting, or replacement; monitors system controls to ensure all systems are performing as designed (HVAC, water heaters, lighting, etc.) to maintain overall facility appearance.Supervises the day-to-day operations of the warehouses; coordinates with all Directors and Program Managers when necessary to distribute pallets to correct areas for storage; ensures that all supplies, commodities, etc., brought to warehouse, and/or staging areas are used for the benefit of area command.Provides oversight of Salvation Army fleet operations, including maintaining vehicle inventories, coordinating preventive maintenance and repairs with each unit, tracking registrations and annual inspections, maintaining fleet records, and ensuring all locations comply with established vehicle maintenance, safety, and operational standards.Ensures and supervises the day-to-day security operations; maintains keys to buildings and equipment, logging out keys, restricting access to keys by unauthorized personnel, and ensuring that terminated employees’ keys are returned to key cabinet.Develop and Maintain a Preventative Maintenance Schedule program for applicable vehicles, equipment, and machinery.Reviews, monitors, and approves expenditures to ensure compliance with budget constraints. Identifies departmental charges for projects to identify and correctly account for expenditures by department.Participates in loss control and safety programs to improve and control injury and loss experiences.Other Responsibilities (15%)Brings non-routine property and maintenance concerns to the attention of Facilities Director.Performs other related work as required.Ten years progressively responsible experience performing skilled maintenance and repair work for commercial buildings and grounds with at least five years in a supervisory capacity, or any equivalent combination of training and experience with provides the required knowledge, skill, and abilities.Certifications/LicensesValid Driver’s LicensesForklift