Facilities Manager

Mittleman Jewish Community Center; Portland (OR); On-site; USD 80,000 - 100,000; Full time

Job summary

The Facilities Manager at the Mittleman Jewish Community Center provides hands-on leadership for our shared campus, including a 9.4 acre site and 125,000 sq ft building shared with Portland Jewish Academy.

Responsibilities include maintaining facilities, custodial operations, contractor projects, OSHA compliance, and acting as a liaison to our campus security team. This role leads the Maintenance team to keep the campus safe, welcoming and functional.

Qualifications

• Typically 3–5 years of facilities and custodial operations experience with supervisory responsibility.
• Strong knowledge of facility systems, safety standards and local laws.
• Proven ability to lead teams, communicate effectively, and manage multiple priorities.

Responsibilities

• Oversees maintenance, repairs, and operation of building systems (mechanical, HVAC, electrical, safety, pools).
• Builds work schedules, prioritizes maintenance requests, and manages project timelines.
• Coordinates daily operations of the Maintenance Team and outsourced custodial contractors.
• Manages external contractors for renovations and HVAC projects.
• Ensures compliance with safety regulations (OSHA, fire/life safety, chemical protocols).
• Supports SOP development, operating budgets, and long-range facility planning.
• Communicates with Executive Director/Finance Director about facility needs and events.

Skills

Facilities management

Supervisory experience

OSHA compliance

Vendor management

Communication

Budgeting

Education

Bachelor's degree in Facilities Management or related field

College degree or equivalent experience

Tools

MS Office

Job description

CLASSIFICATION:

Exempt under the Fair Labor Standards Act (FLSA)

POSITION TYPE + EXPECTED HOURS OF WORK:

Full-time

SALARY RANGE:

$80,000 - $100,000

REPORTS TO:

Finance Director

SUPERVISORY RESPONSIBILITIES:

Oversees Maintenance Team

The MJCC is open to everyone and we welcome applicants from all backgrounds!

POSITION OVERVIEW:

The Facilities Manager provides hands-on leadership on our shared 9.4 acre campus and over 125,000 square foot building. The building is shared by two separate 501(c)(3) non-profits, Mittleman Jewish Community Center (MJCC) and Portland Jewish Academy (PJA). The MJCC is an inclusive community center and gathering space that includes a fitness facility with full amenities, two swimming pools, locker rooms, rental spaces and more. PJA is an infant-8th grade independent school that strives to ensure an academically rich environment with varying programming throughout the calendar year. This position is responsible for ensuring that our campus is operationally safe, welcoming, functional, and ready for everything from an ordinary day to a major community event, and serves as the leader of the Maintenance team. In addition to utilizing strong organizational and prioritization skills to manage day-to-day facility maintenance, custodial operations, and contractor projects, this role oversees organization-wide OSHA compliance and serves as a liaison to our contracted campus security team.

WORKING HERE:

This position is part of the “shared staff,” meaning that you, while formally employed by one organization, serve the needs of both the MJCC and PJA on a shared campus. Full-time employees are eligible to participate in our Medical plans (fully or partially employer paid depending on the plan you select), optional Dental, LTD and life insurance plans and a 401k plan. Full-time employees also receive a free family membership to the MJCC and discounts on paid programming. We provide a generous time off and sick leave package, as well as honoring both federal and Jewish holidays with up to 24 paid holidays annually. If you cannot take the day off on a holiday, it may be floated to another day and used at that time.

TYPICAL EXAMPLES OF WORK:

(These examples represent the essential functions of the position. They are not inclusive of all the duties the position may perform.)

• Operations + Project Organization
  • Oversees the maintenance, repair, and operational integrity of building mechanical, HVAC, electrical, fire/life safety, elevator, and pool/aquatic systems.
  • Leverages strong organizational and multi-tasking skills to build work schedules, prioritize daily maintenance requests, and establish project completion timelines.
  • Coordinates and evaluates daily operations for the Maintenance Team, including outsourced custodial contractors.
  • Manages external contractors for facility renovations, electrical work, HVAC projects, and other facility projects.
  • Ensures full organizational compliance with local, state, and federal safety regulations, including OSHA standards, fire/life safety, and chemical protocols.
  • Assists in developing departmental Standard Operating Procedures (SOPs), operating budgets, and long-range facility plans.
• Maintains clear, proactive written and verbal communication with the Executive Director, Finance Director and other relevant staff regarding facility needs and event coordination.
• Provides supportive, hands-on leadership to coach, mentor, train, and develop staff for optimal performance and growth.
• Weaves strong communication skills into daily operations to foster trust, accountability, active listening, and strong teamwork across all shifts.
• Ensures full organizational compliance with local, state, and federal safety regulations, including OSHA standards, fire/life safety, and chemical protocols.
• Leads and chairs the campus-wide Safety Committee, coordinating regular safety meetings, hazard assessments, and campus safety initiatives.

QUALIFICATIONS

: Any combination of experience and training that demonstrates the ability to perform the duties of the position is qualifying. This would typically include:

• Required Qualifications
  • 3 to 5 years of progressively responsible facilities and custodial operations experience, including at least 3 years of progressive supervisory experience.
  • Deep knowledge of facility maintenance, mechanical systems, custodial standards, relevant local, state and federal laws (fire, backflow, etc.) and OSHA compliance/workplace safety standards.
  • Proven experience building, leading, and mentoring teams in a collaborative, trust-building work environment.
  • Strong written, verbal and interpersonal skills, with the ability to interact effectively with diverse staff, students, leadership, and community members.
  • Exceptional organizational, time-management, and prioritizing skills.
  • Proficiency with basic computer software (email, word processing, spreadsheets).
  • Ability to pass Oregon Fingerprinting and Criminal Background Check
  • Must be flexible and willing to work a varied schedule, including evenings, weekends and/or holidays, as necessitated by the needs of the two organizations.
• Preferred Qualifications
  • Certified Pool Operator (CPO) Certification.
  • College degree in Facilities Management, Custodial Management, or a related field (or an equivalent combination of education and experience).
  • Fluency in Spanish.
  • Experience in a school, fitness facility or aquatics facility.

PHYSICAL + COGNITIVE REQUIREMENTS

• Physical Demands: Heavy manual labor required, including frequent lifting/carrying up to 50 pounds, and occasional lifting/carrying up to 100 pounds.
• Mobility & Environment: Ability to walk on uneven surfaces, climb stairs/ladders, bend, stoop, crouch, kneel, and crawl. Comfortable working in wet environments (pools, showers, locker rooms), low-visibility areas, high-noise areas, and varying weather conditions. Must wear steel-toed boots.
• Cognitive & Communication Skills: High degree of emotional intelligence, sound judgment, and problem-solving ability under operational pressure. Strong multi-tasking skills with the ability to organize complex workflows and communicate instructions clearly.

ABOUT US:

The Mittleman Jewish Community Center is a vital institution for Jewish culture and identification, proud to offer its programs and services to everyone. For more than 100 years, the MJCC has offered educational, social, cultural and recreational programs.

The MJCC and all its affiliated programs welcome all children, families and staff regardless of their religious affiliation. The MJCC is an Equal Employment Opportunity Employer and welcomes applications from diverse candidates and candidates who support diversity