Facilities Manager

Jones Lang LaSalle Incorporated; Miami (FL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k) Matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated is seeking a facilities leader to proactively manage client relationships, site operations, and financial performance across Miami properties. The role focuses on delivering top-tier service, coordinating vendor performance, and driving cost efficiencies.

The position requires a Bachelor’s or Diploma in Facility/Property/Operations Management with 5+ years in facilities management and supervisory experience.

Qualifications

• Bachelor’s Degree or Diploma in Facility, Property or Operations Management is desirable.
• Minimum 5 years’ experience in facilities, property management or related field.
• At least five years of supervisory experience in a facilities management-related field, including client service, conference services, vendor contracts and/or related services.
• Proficiency in a range of information technology tools and platforms.
• Excellence in communication skills.
• Strong analytical, organizational and presentation skills.
• Knowledge of local health and safety requirements (Fire Safety Manager Accreditation an advantage).

Responsibilities

• Proactively develop and manage client relationships, ensuring that expected service levels are achieved and KPIs are met.
• Manage site operations, policies, procedures and contract scope, and support annual management planning.
• Lead cost control and budgeting activities, prepare spend reports, and assist with capital planning.
• Lead, manage and develop a professional team to deliver service excellence and onboard new staff.
• Coordinate vendor performance and escalate issues while ensuring compliance with safety and privacy policies.

Skills

Communication skills

Analytical skills

Organizational skills

Presentation skills

IT tools

Education

Bachelor's or Diploma in Facility/Property/Operations Management

Tools

IT tools and platforms

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

Client Relationships

Proactively develop and manage client relationships, ensuring that expected service levels are achieved. Comply with all requirements of the client contract and meet or exceed Key Performance Indicators. Deliver an exceptional quality of service to the client, as reflected by client feedback.

Service Delivery

Manage the site/s in accordance with all agreed policies, procedures and contract scope. Assist with the development and implementation of the annual management plan for the building/s. Identify opportunities for improved operation to drive efficiencies (process and cost) and make recommendations to the area manager for consideration. Responsible for mechanical, electrical, plumbing, carpentry, critical systems, HVAC, generator and others defined within the portfolio of respective sites. Ensure compliance with all health and safety, environment and risk management policies and procedures that relate to the site/s. Manage repairs and maintenance, minor works and other requests, tracking to completion. Support the move team during building moves, adds, and changes by attending site as required and acting as the building key point of contact/escalation. Manage vendor performance ensuring services are delivered in accordance with the contract and to agreed standards. Document and elevate instances of poor performance. Coordinate internally with other teams which may include fitness, food services, massage, transportation, security and capital projects. Lead projects for small scale construction activities. Support the sourcing SME and area managers through the vendor contract procurement process. Deliver portfolio management reports as required under the agreement with the client, and as requested.

Finance Management / Cost Control / Profitability

Achieve or exceed financial targets and ensure effective, efficient and economic operation of assigned responsibilities. Ensure that operational expenditure for the site/s is managed within agreed budgets and identify efficiencies where possible. Manage the annual budgeting and quarterly forecasting processes for the site/s under your management. Prepare current financial year budget spend reports (actual vs. budget, variance etc.). Manage payments to vendors where applicable, using available systems, complying with all relevant policies and procedures. Help to develop and approve the annual capital plan for each building, interfacing closely with the client representative. Ensure compliance within delegated financial and contractual authorities.

Leadership/Staff Management

Lead, manage, develop and supervise a professional friendly, creative, energetic, and detail oriented team in the delivery of service excellence. Provide excellent onboarding, training, and team building. Actively support an environment of teamwork, cooperation, performance excellence and personal success. Participate in the individual performance management program and personal development planning for members of the team. Align with facilities leadership team as a manager and act in a manager capacity at the site/s. Act as an ambassador for JLL, adopting and maintaining the firm’s core values of Teamwork, Ethics and Excellence.

Requirements

• Bachelor’s Degree or Diploma in Facility, Property or Operations Management is desirable.
• Minimum 5 years’ experience in facilities, property management or related field.
• At least five years of supervisory experience in a facilities management- related field, including client service, conference services, vendor contracts and/or related services.
• Proficiency in a range of information technology tools and platforms.
• Excellence in communication skills.
• Strong analytical, organizational and presentation skills.
• Knowledge of local health and safety requirements (Fire Safety Manager Accreditation an advantage).

Location

On-site – Miami, FL

Benefits

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Equal Employment Opportunity / Diversity

For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

Visa and Sponsorship

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.