Facilities Manager

Broward; Fort Lauderdale (FL); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

FRS retirement

Medical/dental/vision insurance

Life insurance

Paid holidays (14)

Professional training

Job summary

The Broward Constitutional Tax Collector’s Office seeks an experienced Facilities Operations Manager to lead maintenance activities and ensure safe, continuous operations in Broward County. The role emphasizes efficiency, compliance, and service to the public.

You will coordinate with staff and external vendors, manage records and budgets, and support public meetings and emergency operations. A strong background in facilities administration in a public sector setting is preferred.

Qualifications

• Assists with and supports facilities operations and records.
• Proficient in MS Office and basic procurement/documentation.
• Experience in government or public works is preferred.
• Ability to manage budgets and prepare summaries.

Responsibilities

• Administer and monitor the facilities work order and asset management system; track requests, prioritize assignments, and generate reports
• Coordinate with maintenance staff, supervisors, and external vendors to ensure timely completion of service requests
• Assist with procurement activities, including purchase requisitions, invoices, contract tracking, and vendor documentation in accordance with government policies
• Maintain facilities records, including inspections, permits, warranties, licenses, and compliance documentation
• Track operational budgets, expenditures, and service costs; prepare summaries and reports for leadership
• Schedule inspections, preventive maintenance activities, and vendor services
• Support facility readiness for public meetings, elections, special events, and emergency operations
• Respond to internal service inquiries and provide customer-focused support to departments and the public
• Assist with capital projects by tracking timelines, documentation, and coordination efforts
• Prepare correspondence, reports, and presentations for department leadership
• Ensure adherence to records retention, public records, and transparency requirements

Skills

Administrative support

Facilities management

Public administration

Microsoft Office

Education

Associate’s degree or equivalent experience

Tools

Work order system

Asset management system

Job description

The Broward Constitutional Tax Collector’s Office ensures accountability, transparency, and direct service to the residents of Broward County. Every dollar collected is managed with integrity and efficiency, strengthening public trust and delivering essential services that touch every resident’s life.

Why Join Us?

When you become part of our team, you’ll enjoy:

• Competitive pay
• Robust benefits package including: Florida Retirement System (FRS) participation, medical/dental/vision insurance, life insurance and legal services
• Generous paid time off, including 14 paid holidays
• Professional training and opportunities for career advancement
• The reward of serving your community while building a stable career in public service

The Facilities Operations Manager coordinates all facility maintenance activities to ensure safety and continuity of operations.

Essential Functions

• Administer and monitor the facilities work order and asset management system; track requests, prioritize assignments, and generate reports
• Coordinate with maintenance staff, supervisors, and external vendors to ensure timely completion of service requests
• Assist with procurement activities, including purchase requisitions, invoices, contract tracking, and vendor documentation in accordance with government policies
• Maintain facilities records, including inspections, permits, warranties, licenses, and compliance documentation
• Track operational budgets, expenditures, and service costs; prepare summaries and reports for leadership
• Schedule inspections, preventive maintenance activities, and vendor services
• Support facility readiness for public meetings, elections, special events, and emergency operations
• Respond to internal service inquiries and provide customer-focused support to departments and the public
• Assist with capital projects by tracking timelines, documentation, and coordination efforts
• Prepare correspondence, reports, and presentations for department leadership
• Ensure adherence to records retention, public records, and transparency requirements

Requirements

Qualifications and Experience

• Associate’s degree in Business Administration, Public Administration, Facilities Management, or a related field (or equivalent experience)
• Three (3) years of administrative or operational support experience, preferably in facilities, public works, or a government environment
• Proficiency in Microsoft Office (Word, Excel, Outlook) and work order or asset management systems
• Knowledge of basic procurement, budgeting, and recordkeeping practices

Work Conditions

Physical Ability: Tasks require the ability to lift 50 or more pounds, and require use of ladders, tools, and other repair equipment as needed. May require extended crouching or leaning during repair.

Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals, and to communicate orally and in writing.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.