Facilities Manager

LADD Inc.; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

LADD Inc. in Cincinnati, OH seeks a Facilities Manager to oversee building operations, safety, sustainability, lease management, and capital project execution.

You will lead maintenance scheduling, vendor management, budget involvement, and compliance efforts across multiple sites, ensuring timely inspections and adherence to regulations. Strong project management and communication skills are essential.

Qualifications

• Associates or Bachelor's degree plus 3-4 years in facilities management.
• High School Diploma plus 7+ years in facilities management.
• Strong knowledge of mechanical, electrical, HVAC, and safety practices.

Responsibilities

• Manage facility and vendor relationships.
• Draft and implement maintenance schedules.
• Oversee fleet vehicle management.
• Assist in budgeting and billing reconciliation.
• Reconcile facility invoices and credits.
• Lead project management and strategic facilities planning.
• Improve facilities processes and digital maintenance portal.
• Ensure compliance and safety across sites.
• Coordinate emergency procedures and drills.
• Stay current with industry practices and training.

Skills

Facilities management

Project management

Budgeting

Safety compliance

Vendor management

Communication

Multitasking

Reading docs

Education

Associate's or Bachelor’s degree

High School Diploma

Tools

Facility management software

Project management software

Job description

Responsible for supporting the functionality, safety, and sustainability of buildings, grounds, infrastructure, real estate, and equipment of the organization; provides services such as lease management and administration, capital project planning and management, and property and equipment maintenance.

Responsibilities

• Effective Process Management & Operations
  • Facility and vendor management
  • Drafts and implements routine maintenance schedules
  • Fleet Vehicle Management
  • Participates in creation of budget and ensures adherence (includes billing and utilization as necessary)
  • Reconciles credit cards and facility invoices.
  • Project Management and Strategic Facilities Plan
• Facilities Process Improvement
  • Establish and maintain a digital maintenance supporting portal
  • Prioritize facilities request and complete thorough and timely follow through
  • Review and complete monthly, quarterly and annual safety and property inspections across all LADD facilities.
• Compliance and Quality
  • Responsible for facilities compliance, safety, & security
  • Completes and submits reports accurately within established timeframes
  • Proactively collaborates with all LADD departments and regulatory agencies
  • In collaboration with Compliance and HR, ensures First Aid equipment is purchased, maintained, and stored properly across all sites
  • Review and manage Emergency Procedures, including fire drills, evacuations, and lockdowns.
  • Represents LADD to the public in a positive manner as appropriate
• Stays up to date on industry practices and ensures appropriate ongoing training of current staff
• Keeps up-to-date on all relevant training and certifications
• Other duties as assigned

SKILLS AND EDUCATION

• Associates/Bachelor’s degree and 3-4 years of facilities management experience or;
• High School Diploma or equivalent and 7+ years of facilities management
• Well-versed in mechanical, plumbing, electrical, HVAC, and facilities management best practices
• Must have a good working knowledge of maintenance systems including electric, HVAC, plumbing and carpentry and preventative maintenance that includes the repair and/or replacement of assets.
• Demonstrated experience with project management, business management or construction management
• Ability to manage multiple, complex projects simultaneously
• Demonstrated ability to meet deadlines, communicate delays, clarify ambiguous situations
• Experience using facility management or project management software
• Must have ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.