Facilities Maintenance Manager

FirstDay Foundation; San Antonio (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

FirstDay Foundation is seeking a Facilities Maintenance Manager to oversee custodial services, general maintenance, repair, and appearance of assigned facilities. You will supervise staff and ensure compliance with local and federal laws and organizational policies.

Key duties include inspections, preventative maintenance programs for HVAC, electrical, and building systems; managing budgets, vendor contracts, and repair requests; coordinating space planning and training; and generating reports

Qualifications

• High School diploma or related field experience preferred.
• Valid driver’s license and ability to travel 40%.
• Advanced computer skills (Word, Outlook, Excel) required.
• Familiarity with power tools and equipment; OSHA knowledge.
• Experience with facility maintenance, repairs, and compliance.

Responsibilities

• Complete routine property inspections and address maintenance needs.
• Establish preventative maintenance schedules for HVAC, electrical, and building systems.
• Manage vendor bids, contracts, and coordination with contractors.
• Supervise custodial staff and maintenance technicians; plan work schedules.
• Maintain repair records, budgets, and cost of repairs.
• Oversee space planning, moves, and coordination with departments.

Skills

Office software (Word, Outlook, Excel)

Fleet management

Asset tracking software

Attention to detail

Effective communication

Independent judgement

Customer service

Education

High School diploma or related field experience

Tools

Fleet management software

Job description

It’s a great feeling to work for a company that does so much good for others around the world!

Education

High School diploma or Related field experience preferred

Experience

Experience and knowledge of facility maintenance and inspection activities, and in the proper functioning, coordination, operation of custodial services. Enhanced knowledge of repair and maintenance of commercial building equipment to include plumbing, electrical work, carpentry, and HVAC systems as well as related safety standards and practices.

Supervises

Custodial Staff and Maintenance Technicians

Summary

The Facilities Maintenance Manager is responsible for activities related to the custodial services, general maintenance, repair, and appearance of assigned facilities. Additionally, the Facilities Maintenance Manager works with assigned employees to ensure they are following all local and federal state laws and regulations along with organization policies.

Facilities Maintenance Management

• Completes routine property inspections to prevent/identify compliance with building codes, permits and regulations and to address poor appearance, malfunctions, or concerns for prompt repair. Completes appropriate repairs or coordinates repairs with outside contractors.
• Suggests efficiency ideas, cost reduction measures, and helps implement changes within facility maintenance.
• Establishes preventative maintenance schedules for all assigned systems, equipment, and buildings including Heating, Ventilation, and Air Conditioning (HVAC) Systems, fire protection systems, electrical and energy management, and building components (roof, interior and exterior floors/walls, doors, paved surfaces, and landscaping).
• Identifies and maintains database of necessary spare parts, supplies and materials in a clean and orderly location.
• Assists in facilities planning to include physical layout and space allocation, office moves, and coordination with departments / contractors for reconfiguring space, furniture and equipment.
• Manages the property management help desk system. Receives and evaluates repair requests from tenants and staff to determine if repairs should be performed in-house or through a contracted service.
• Solicits bids from vendors, negotiate pricing and timeframes and secures contracts with vendor. Works with contractors and outside vendors.
• Documents repair request completion to include time requirements, repair/parts costs, and notification of completion to appropriate parties. Maintains detailed records on all facilities including repair records, preventative maintenance schedules, and cost of repair.
• Plans, assigns, and supervises general custodial and maintenance staff and functions.
• Inspect buildings and facilities for cleanliness, completed work, and needed repairs.
• Plans, prepares, and approves staff work schedules; reviews and approves leave requests, performs performance management, and prepares reports of work activities. Maintains records related to inspections, maintenance, personnel, and budgets.
• Orders and inventories stock to ensure that supplies and equipment are available in adequate amounts and that all equipment is in working order.
• Instructs staff in work policies and procedures, and the use and maintenance of cleaning materials, chemicals, and equipment.
• Interview and select custodial staff and maintenance technicians.
• Prepare budgets for staff, equipment, and supplies.
• Participate in planning and coordinating training programs.

Administrative Functions

• Track resources, leases, contract agreements and other relevant items for quality assurance, as requested.
• Manage the purchase order and expense reporting system including tracking and processing receipts and invoices, contacting vendors, contractors, suppliers, and the Accounting Office.

Measurable Deliverables

• Complete quarterly inspections of all FirstDay managed properties and others as assigned.
• Quarterly checks of preventative maintenance logs.

Other Responsibilities

• Assists with the development of facilities maintenance budgets including technical and cost/benefit justification.
• Participates in the design, coordination and management of construction projects as needed.
• Attends and/or conducts a variety of meetings that serve to improve the maintenance of FirstDay Foundation facilities.
• When necessary, represents the Property and Construction Management Department on matters of facility maintenance with other departments and controlled entities.
• Perform other job duties as assigned by VP of Property and Construction Management and/or Executive Leadership.

Requirements

• Possess a valid driver’s license, work eligibility status, and have a good driving record.
• Must pass all background checks.
• Advanced computer skills (including Word, Outlook, Excel).
• Familiarity with standard power tools and equipment.
• Previous experience with fleet management and/or related asset tracking software system.
• Possess working knowledge of OSHA and safety rules and regulations pertaining to property management and abide by same.
• Ability to handle complex, critical tasks, requiring independent judgement.
• Strong attention to detail and able to prioritize within strict guidelines.
• Must possess a thorough understanding of finance and accounting.
• Excellent communication and customer service skills.
• Must be flexible and willing to answer calls and work outside of normal business hours.
• Excellent interpersonal skills.
• Time required to travel: 40% (site visits, training, and auditing required)

English (United States)

If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex,or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.