Facilities & Mail Operations Specialist

Florida Cancer Specialists & Research Institute; Pensacola (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Tuition reimbursement

401K match

Pet insurance

Legal insurance

Job summary

Florida Cancer Specialists & Research Institute is seeking a Facilities & Supplies Specialist to support daily mailroom operations, receiving, processing, and distributing mail, packages, and supplies across the facility.

You will coordinate with Procurement, manage toner and office supplies, issue badges, monitor building access through cameras, and assist with safety and emergency procedures while delivering responsive service to staff and vendors.

Qualifications

• Minimum education requirement: High School Diploma.
• At least one year of customer service experience.
• Experience communicating with service employees, vendors, visitors, and delivery personnel.
• Proficiency with basic computer skills, emails, online shipping and purchasing/receiving systems.

Responsibilities

• Receive, document, sort, and distribute mail, packages, freight, office supplies, and vendor shipments to the appropriate departments.
• Process outgoing mail and shipments, including metering and labeling for FedEx/UPS/USPS.
• Coordinate with Procurement and internal departments to verify proper receiving and routing of items.
• Issue badges for new employees and visitors and support building access procedures.
• Monitor building entrances and security cameras to support safety and access control.
• Assist with vending refunds and other clerical/front-office duties as needed.

Skills

Interpersonal skills

Communication skills

Problem solving

Time management

HIPAA knowledge

Education

High School Diploma

Tools

Email systems

Online shipping systems

Purchasing systems

Receiving systems

Office applications

Job description

Florida Cancer Specialists & Research Institute is seeking a Facilities & Supplies Specialist to support daily mailroom operations, receiving, processing, and distributing mail, packages, and supplies across the facility.

You will coordinate with Procurement, manage toner and office supplies, issue badges, monitor building access through cameras, and assist with safety and emergency procedures while delivering responsive service to staff and vendors.