Facilities Interior Project Manager II (Capital Project Manager II)

City of Portland; Portland (OR); Hybrid; USD 85,000 - 120,000; Full time

Job summary

The City of Portland is seeking an experienced Facilities Interior Project Manager II to lead interior design and tenant improvement projects for City facilities. You will oversee moves, furniture and finish standards, and collaborate with architects, engineers, and operations staff.

You will coordinate scopes, schedules, and budgets for projects ranging from small to medium scale, ensuring compliance with building codes and public procurement rules, while delivering high‑quality spaces for

Qualifications

• Experience in planning, coordinating, and managing interior design projects and moves (office tenant improvements).
• Knowledge of furniture, finishes, space planning, and design standards.
• Ability to develop scopes, manage budgets and schedules for design/construction projects.
• Familiarity with public procurement and contract administration.

Responsibilities

• Plan, coordinate, and oversee small- to medium-sized design, construction, renovation, and installation projects.
• Define project requirements and scopes with stakeholders and sponsors.
• Maintain interior design standards and as-built CAD drawings across facilities portfolio.
• Monitor budgets, schedules, change orders, and invoices to steward public funds.

Skills

Interior design

Move management

Interior finishes

Budget management

Project coordination

Communication

Education

Bachelor’s degree in interior design/architecture or related field

Professional certification (PMP, NCIDQ, LEED AP)

Tools

CAD software

Job description

The Position

Job Appointment: Full time, Regular

Work Schedule: Monday - Friday 8 am - 5 pm, alternate schedule may be available after probation.

Work Location: In-person with the option to work a hybrid schedule after probation. This position reports to 1120 SW 5th Ave, Portland, OR 97204. Remote work must be performed within Oregon or Washington. For more information, click here .

Union Representation: Professional Technical Employees, Local 17 - PROTEC 17. To view this labor agreement, please click here .

Starting Pay: The City of Portland follows the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.

Position Summary

Our Facilities Interior Project Manager II plays a critical role for the Facilities’ Moves, Additions and Construction (MAC) team within the Bureau of Fleet and Facilities. This position plans, coordinates, and manages small- to medium-sized design, construction, and renovation projects in City-owned and leased facilities, with a primary focus on commercial office tenant improvements.

Responsibilities include managing projects from initial scope development through design, procurement, construction, installation, and closeout; coordinating bureau and tenant moves; and supporting furniture, signage, and wayfinding packages and installations. The position also collaborates with bureau stakeholders to define project requirements, develop scopes of work, and establish project goals to support changing operational needs and workspace requirements.

In addition, the Facilities Interior Project Manager II maintains interior finish and furniture standards, technical specifications, and as-built CAD drawings across a portfolio of approximately 18 buildings. Success in this role requires strong project management and interior design expertise, sound financial judgment, effective move management, and the ability to build collaborative relationships through diplomacy, clear communication, and responsive customer service.

What You'll Get To Do

• Manage design and construction projects. Plan, coordinate, and oversee small- to medium-sized design, construction, renovation, and installation projects in City-owned and leased facilities. Exercise independent judgment to prioritize and manage multiple projects with varying scopes, schedules, budgets, and levels of complexity.
• Develop project scopes and coordinate stakeholders. Collaborate with bureau customers, project stakeholders, and City business partners to define project requirements, develop scopes of work, and establish project goals. Facilitate meetings and communicate with stakeholders and executive sponsors. Partner with Senior Capital Project Managers, architects, engineers, and Operations and Maintenance staff on projects requiring broader coordination or specialized expertise.
• Manage project budgets, schedules, and financial controls. Prepare and/or review design and construction cost estimates for projects typically ranging from $5,000 to $1 million. Develop and maintain project budgets and schedules, evaluate change orders, monitor expenditures, and process invoices and progress payments in a timely manner to ensure responsible stewardship of public funds.
• Coordinate procurement and contract administration. Support the procurement of design consultants, vendors, and contractors, and manage contracts and consultant and contractor performance to ensure project requirements, deliverables, schedules, and budgets are met.
• Oversee construction quality, safety, and compliance. Conduct regular site visits and review project deliverables and construction work to verify conformance with approved plans, specifications, applicable building codes, federal, state, and local laws, regulations, and City policies.
• Plan and coordinate bureau and tenant moves. Manage moves of varying sizes and complexity within City-owned and leased facilities, primarily office environments. Coordinate with bureau customers, City Technology staff, and other partners to support space transitions, minimize operational disruptions, and ensure furniture, equipment, and related installations are completed effectively.
• Maintain design standards and facility records. Develop, maintain, and update furniture, interior design finish standards, technical specifications, and as-built CAD drawings to support consistency, functionality, and effective space planning across the City’s facilities portfolio.
• Promote equity and inclusion. Foster an equitable and respectful workplace by recognizing diverse perspectives, supporting inclusive collaboration, and considering the needs of employees, facility users, and the broader community.

The Ideal Candidate Profile

• Brings knowledge of interior design and move management. Understands commercial interior design, move management, furniture selection and installation, interior finishes, space utilization, and workplace functionality.
• Has relevant education, training, or professional credentials. May have a degree in interior design, interior architecture, architecture, project management, construction management, move management, or a related field, or a professional certification such as PMP, NCIDQ, or LEED AP. These qualifications are valued but not required.
• Demonstrates sound financial and budget management. Develops reliable cost estimates, monitors project expenditures, evaluates change orders, and makes informed decisions that support effective stewardship of public funds.
• Manages projects from planning through completion. Coordinates scope development, design, procurement, scheduling, construction, furniture and equipment installation, and project closeout while maintaining established budgets, timelines, and quality standards.
• Prioritizes safety, quality, and regulatory compliance. Applies relevant building codes, construction standards, safety requirements, and public procurement practices throughout project planning and delivery.
• Incorporates sustainability into project decisions. Identifies opportunities to improve energy efficiency, apply green building practices, select appropriate materials, and enhance the long‑term performance of City facilities.
• Communicates effectively and builds collaborative partnerships. Engages diverse stakeholders with diplomacy and professionalism, navigates competing needs, resolves concerns constructively, and maintains productive working relationships.
• Exercises initiative and adapts to changing priorities. Works independently, anticipates challenges, evaluates options, and adjusts plans as needed to keep multiple projects moving forward.
• Advances equity and inclusion. Values diverse perspectives and considers how design, construction, and space‑planning decisions affect employees, facility users, and the community.

To Qualify

• Experience managing design and construction project budgets typically ranging from $5,000 to $1 million, including cost estimating, expenditure monitoring, change order evaluation, and responsible stewardship of public funds.
• Experience with commercial interior design, furniture packages and installations, and the planning and coordination of office or tenant moves.
• Experience applying project management principles and practices to commercial interior construction projects, including scope development, planning, coordination, scheduling, contract administration, and budget management.
• Experience ensuring construction projects comply with applicable federal, state, and local laws, building codes, regulations, and public procurement requirements.
• Ability to communicate effectively and diplomatically with diverse stakeholders, navigate differing needs and perspectives, and establish and maintain effective working relationships.
• Ability to exercise initiative and sound judgment while managing multiple projects with varying scopes, priorities, and levels of complexity.

Applicants Must Also

• Possess a valid state driver's license and acceptable driving record at the time of hire.
• Have the ability to pass a Portland Police Level I background check

Although not required, you may have one or more of the following

• Bachelor’s degree or professional certification in interior design/architecture, project management, construction management, or a related field.
• Professional Certification (PMP, NCDIQ, LEED AP, WELL, etc.)

Additional Information

• How to Apply Videos and Workshops
• City of Portland Core Values
• HRAR-3.01 - Recruitment Processes
• Veteran Preference Information
• Total Compensation and Benefits
• Language Pay Differential Eligibility

Questions? We're here to help!

We’re committed to providing a fair, inclusive, and accessible hiring process. If you need assistance with your application or would like to request a reasonable accommodation due to a disability, pregnancy, or religious belief, please contact the recruiter listed below.

TroyLynn Craft, Senior Recruiter

[e-mail]

Bureau of Human Resources