Facilities & Guest Experience Coordinator

Insomniac Events; Calabasas (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

Insomniac Events is seeking a hands-on Facilities Coordinator to support Calabasas HQ operations. The role covers front office, guest experience, and maintenance tasks to keep the office welcoming, secure, and well kept.

You'll join a collaborative team, share coverage with front desk and facilities, and own specific areas to ensure consistency and accountability. The job requires a proactive, service-minded individual with strong organization.

Qualifications

• Proven experience as Facilities Assistant or receptionist.
• Strong customer service background.
• Proficient with MS Office and Google Suite.
• Self-starter with proactive attitude.
• Willing to perform physical tasks.
• Bilingual Spanish preferred.

Responsibilities

• Greet guests and provide a friendly, professional reception.
• Answer and forward calls promptly and courteously.
• Maintain lobby, reception area, and front entrance presentation.
• Monitor office access and sign-in compliance.
• Coordinate daily building walkthroughs for safety and cleanliness.
• Assist with event setup, moves, and furniture adjustments.
• Process facilities-related expenses and track incidents.
• Provide general HR administrative support as needed.

Skills

Customer service

MS Office

Google Workspace

Self-Starter

Office equipment

Bilingual Spanish

Organizational skills

Multitasking

Job description

Insomniac Events is seeking a hands-on Facilities Coordinator to support Calabasas HQ operations. The role covers front office, guest experience, and maintenance tasks to keep the office welcoming, secure, and well kept.

You'll join a collaborative team, share coverage with front desk and facilities, and own specific areas to ensure consistency and accountability. The job requires a proactive, service-minded individual with strong organization.