Facilities & Grounds Shop & Fleet Coordinator

Penland School of Craft; Penland (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player in craft education is looking for a Facilities & Grounds Shop Coordinator to enhance the operational efficiency of its facilities. This full-time role involves managing daily operations, maintaining the school’s fleet, and ensuring a productive work environment. The ideal candidate will possess strong organizational skills, a hands-on approach, and the ability to communicate effectively. This position offers a vibrant work atmosphere, competitive pay, and a comprehensive benefits package, making it an exciting opportunity for those passionate about craft education and community engagement.

Benefits

Medical Plans

Dental Insurance

Vision Insurance

Retirement Plan

Generous Vacation

Free Classes

Meals During Programming

Qualifications

• Two years experience in fleet or facilities management preferred.
• General knowledge of facility maintenance and organizational processes.

Responsibilities

• Coordinate daily operations and projects for the facilities and grounds department.
• Manage office and shop environments to support staff efficiency.

Skills

Organizational Skills

Time Management

Communication Skills

Problem Solving

Adaptability

Education

High School Diploma

Certifications in First Aid and CPR

Tools

Microsoft Office Suite

Google Suite

Job description

Penland, NC

Make lives meaningful through making.

Who We Are

Penland School of Craft is an international center for craft education offering residential workshops, residencies, community education programs, and exhibitions. Located on 420 acres in the NC Mountains, Penland has 16 teaching studios and 60 historic and contemporary buildings. We are an equal-opportunity employer with a staff of 50+. Penland operates with a $54 million endowment and an annual operating budget of $8.4 million. We are located about an hour northeast of Asheville, NC.

Our Commitment to Equity, Diversity, and Inclusion

At Penland School of Craft, we believe that fostering a climate of equity, inclusion, diversity, and antiracism are essential to our work. We are committed to creating a campus community free of discrimination, and we welcome everyone who supports this commitment.

Black, Indigenous, Latine, Asian, and other people who identify as people of color or BIPOC individuals are encouraged to apply, as are people holding other marginalized identities related to gender, sexual orientation, ability, and class background.

Reports to: Director of Facilities & Grounds

Department: Facilities & Grounds

Supervision: None

Employment Status: Full-time

FLSA Status: Non-Exempt

Last Updated: April 18, 2025

Position Summary

The F&G Shop & Fleet Coordinator is essential to the facilities and grounds department (F&G) by smoothly coordinating daily operations and projects. They are responsible for the department’s office and shop environments, support F&G administrative processes, and manage the school’s fleet. Organization, adaptability, analysis, attention to detail, collaboration, dependability, safety awareness, and organizational sensitivity are characteristics central to this position. They report to and work closely with the director of F&G and collaborate with the department’s managers and staff. This is an administrative and technical position. This is a full-time, year-round, non-exempt, benefits-eligible position.

Primary Responsibilities

• Work closely with the facilities & grounds director and teammates to ensure smooth and safe running, maintenance, and improvement of the school’s infrastructure.
• Manage and maintain a productive office and shop environment that puts other staff members in a position to succeed. Maintain shop equipment in clean, good working condition with proper calibrations and setup. Keep trash and recycling areas clean and in good order. Maintain supply stocks.
• Establish, maintain, and communicate well-documented, clear, and safe procedures related to F&G’s office, shop, fleet, and administrative systems.
• Provide direct and indirect support to the director of facilities and grounds with capital and operational budget preparation, tracking and reconciliation.
• Contact and coordinate with external service providers to schedule repair work and ensure timely completion.
• Complete or schedule general maintenance and repairs to the Penland fleet (including vans, golf carts, mules, trucks) and maintenance equipment (tractor, forklift, skid steer, etc.).
• Complete purchasing and invoicing for office, shop, and fleet operations as required.

Qualifications

• A general understanding of the field of craft.
• Two years experience with fleet, facilities, or a campus-type environment. Professional experience in a nonprofit or school environment is preferred but not required.
• General knowledge and experience with facility and grounds maintenance preferred.
• Demonstrated skills related to organizational processes and procedures. Knowledge of equipment use and supply inventory required.
• Prior experience in vehicle and equipment maintenance, troubleshooting, and repair required.
• Efficient time management and organizational skills.
• Ability to effectively communicate in oral and written communications.
• Practical experience using Microsoft (Word, Excel, Powerpoint) and Google Suite products. Must have working knowledge of spreadsheet management software.
• Certifications in first aid, CPR and hazardous waste will be required upon hire.
• Must have a valid driver’s license and clean driving record.
• Must have a thick skin, a good sense of humor, and a hands-on philosophy.

Physical Demands

While performing this job’s duties, the employee must regularly sit and work at a computer. The employee is frequently required to use hands and fingers, to handle and touch objects, tools, or controls, in addition to being able to talk fluently and hear. The employee is frequently required to perform physical work outdoors. The employee is frequently required to stand, walk, bend, and handle hazardous materials. The employee must occasionally lift and move objects weighing up to 75 pounds or more. Close vision for inspection and computer use; as well as standard vision requirements for operating motor vehicles.

We take care of our staff through a wide range of benefits. For your wellness, we offer multiple medical plans, vision, dental, long-term disability, life insurance, retirement, and an EAP program. Benefits include generous vacation, sick, extended sick, and floating holiday leave programs, limited access to studios, free classes, meals during programming, and other discounts. We have other generous benefits that we can explore more during the interview process.

Compensation

This is a full-time, year-round, benefits-eligible position. The starting wage for this non-exempt position is negotiable within the range of $17.70 - $20.00, based on the applicant’s skills and experience they bring to the position. This is a 40-hour week position, totaling 2080 hours annually. It will occasionally see overtime. Additionally, this position may be eligible for an on-call stipend once trained. Employees at Penland enjoy competitive pay, attractive benefits, and a lively, creative work environment.

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