Facilities Field Supervisor

MIMCO; El Paso (TX); On-site; USD 85,000 - 115,000; Full time

Job summary

MIMCO seeks a Facilities Field Supervisor to lead the Field Coordinator/Inspections Team and oversee vendor management for a large portfolio of properties in Texas. You will drive maintenance programs, ensure sites are in good condition, and maintain strong relationships with tenants, leasing, vendors and partners.

The role requires a proven leader with 10+ years in facilities management, strong budgeting and invoicing skills, and the ability to manage multiple projects.

Qualifications

• Associate’s degree or certification in a relevant trade or technical program; Bachelor’s degree preferred.
• 10+ years of Facilities Management experience across HVAC, Electrical, Roofing, Plumbing, and Utilities.
• Financial analysis experience is a plus.

Responsibilities

• Define and develop solutions to support facility services and manage repair work orders.
• Hire, manage, train direct reports to meet objectives.
• Monitor, code and evaluate vendor invoices for due dates, scope creep and quality.
• Review invoice compliance with company requirements.
• Approve invoices in workflow.
• Negotiate maintenance contracts and maintain professional relationships.
• Develop 3/6/12 month maintenance schedules and budgets with reporting.
• Review inspections and summarize findings for senior leadership.
• Maintain properties to company standards.
• Track maintenance projects with weekly updates and photos.
• Manage Paylocity time-keeping for direct reports.

Skills

Leadership

Vendor management

Budgeting

Project management

Communication

Time management

Problem solving

Team supervision

Multitasking

Outsourcing facilities

Education

Associate degree or technical certificate

Bachelor's degree preferred

Tools

Outlook

YARDI

Excel

Word

Job description

Job Summary

The Facilities Field Supervisor will lead, oversee, and manage the Field Coordinator /Inspections Team and vendor requirement management. They are responsible for the ongoing facility maintenance of a large portfolio of properties locally and in neighboring Texas cities, maintaining good relationships with tenants, the internal real estate leasing department, vendors, partners, and other customers. This role combines independent work with team collaboration to support the quality and appearance of MIMCO properties. Mandatory leadership skills are required to direct team duties, responsibilities and expectations to deliver properties in a cost‑effective, efficient manner. The candidate must be comfortable leading multiple projects simultaneously and familiar with each property to answer questions about specific utilities and spaces at the center.

Description

Driving each property daily to ensure that scopes were completed and the site is in working order.

Requirements

Essential/Key Functions

• Define and develop solutions to support facility services and administer the distribution, management and completion of all facility repair service work orders
• Hire, manage, support and train all direct reports to ensure compliance with MIMCO direction and objectives
• Monitor, track, code and evaluate the invoices of all vendors to ensure they conform according to the contracted due dates, Scope of Work (managing scope creep), and expected quality
• Review invoice compliance with MIMCO LLC’s requirements
• Approve invoices assigned in workflow
• Approve and/or forward invoices for approval at the proper authority level
• Maintain a professional business relationship by directly and indirectly negotiating maintenance contracts and matters pertaining to facilities services
• Resolve facility problems amicably and effectively with tenants, vendors and MIMCO peers and counterparts, building good rapport with colleagues
• Find and onboard quality vendors to ensure competitive pricing
• Maintain all properties to the standards and direction set by MIMCO, LLC management
• Develop 3‑month, 6‑month and yearly preventative maintenance schedules, plans and budgets and provide reports as requested
• Review and measure inspections based on life‑left on property large‑ticket items (roof, parking lot, parking lot lights, fire suppression, HVAC, painting of building)
• Obtain bids for large preventative maintenance items that will be distributed to property authority level
• Budgetary responsibilities including expense control and invoice review and approval
• Work collectively with Property Management to address Landlord repair items in a timely manner
• Review routine and documented inspections of properties. Review results for large‑scale issues/projects from these inspections with the Facilities Vice President and summarize findings for senior leadership
• Ensure all issues identified are resolved by issuing a work order to track progress
• Review leases to verify MIMCO LLC’s responsibilities for Facilities Management
• Hold vendors accountable, write detailed scopes of work, RFPs and review contracts
• Follow all guidelines set by Facilities Vice President and COO including multiple proposals for larger projects, using software tools for RFPs and finding the most cost‑effective solutions for facilities projects
• Take appropriate and timely action when vendors fail to meet their obligations
• Ensure future and current projects are tracked on the Maintenance Project Tracker, including weekly updates and photos
• Manage all time‑keeping for direct reports in Paylocity, including PTO, corrections, schedules and overtime successfully
• Adhere to all company policies and procedures
• Perform other duties as assigned by management

Management Responsibilities

Field Coordinator, Inspection Team.

Minimum (Required) Qualifications

Education

• Associate’s degree or certification in a relevant trade or technical program.
• Bachelor’s degree is preferred but not required.

Experience

• 10+ years of Facilities Management experience to include HVAC, Electrical, Roofs, Asphalt, Concrete, Plumbing, Irrigation and Utilities.
• Financial analysis experience is a plus.

Knowledge, Skills And Abilities

• Ability to set priorities effectively
• Strong leadership and customer service skills
• Proven experience in outsourcing facilities
• Understanding of facility maintenance practices
• Knowledge of current trends in the field
• Excellent communicator
• Strong work ethic and practices
• Refined critical thinking skills
• Excellent time‑management and planning skills, organized with the ability to multitask, exceptional follow‑up skills and ability to meet deadlines
• Computer literate (Outlook, YARDI, Excel, Word)
• Ability to make decisions quickly, based upon analysis, experience, wisdom and judgment
• Flexible personality with the ability to deal with ambiguity and to think outside the box, providing continuous new ideas and process improvements
• Results‑oriented. Ability to execute and carry out strategic and operational plans.
• Talent developer with a good judge of character
• Bilingual in English and Spanish preferred, with the ability to communicate effectively both verbally and in writing in English.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical, Mental And Environmental Requirements

Constantly (C), Frequently (F), Occasionally (O), Rarely (R) – Job duties and physical requirements may vary. The role requires the ability to bend, squat, crawl, climb, kneel, sit, stand, walk, reach, push/pull, handle objects, operate motorized equipment, communicate orally, write, read/comprehend, perform calculations, and work in confined quarters, under noise, dust, fumes, moving machinery or overhead cranes as applicable. Regular shift duration is 5‑8 hours or 2‑5 hours, with up to 2 hours for occasional duties. Vision requirements include close and distance focus, peripheral, color, depth perception, and focus adjustment. The employee must be able to perform the essential functions of the job including lifting light (up to 25 lbs), moderate (25‑50 lbs), and heavy (over 50 lbs) loads.

Must Carry/Lift Loads Of

• Light (up to 25 lbs.)
• Moderate (25‑50 lbs.)
• Heavy (over 50 lbs.)

Reasonable Accommodation May Be Made To Enable Individuals With Disabilities To Perform The Essential Functions

The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Examples of reasonable accommodation may include:

• Additional modifying equipment or devices.
• Modified work schedules.
• Providing an interpreter (sign language).
• Making the work environment readily accessible to individuals with disabilities.