Facilities & Events Coordinator - On-Site Carrollton

International Flavors & Fragrances Inc.; Carrollton (TX); On-site; USD 46,000 - 64,000; Full time

Job summary

IFF Carrollton, TX is seeking a Facilities and Operations Coordinator to support facility services, vendor management and event logistics in alignment with our global standards.

You will be the workplace experience ambassador, coordinating safety requirements, onboarding, budgets and common areas, while collaborating with senior leaders, on-site staff and remote partners to ensure a seamless, compliant, and welcoming office environment.

Qualifications

• 2+ years proven experience in facilities administration or event planning and coordination.
• Excellent written and verbal communication skills.
• Strong interpersonal, organizational, communication, negotiation and leadership skills.
• Proficient in Microsoft Office applications; knowledge of purchasing systems and CMMS is a plus.
• General building and service knowledge (e.g., HVAC, janitorial services, security protocols).

Responsibilities

• Create and maintain an events calendar for corporate visitors and vendors.
• Purchase for Facilities via SAP, Zycus, and Simfoni.
• Assist with onboarding IFF employees.
• Support Facilities operations, including safety and environmental requirements.
• Coordinate and monitor vendors to ensure safety protocols and timely completion.
• Own common areas to ensure cleanliness and liaise with cleaning staff.
• Organize events and logistics for internal meetings, workshops, and customer meetings.

Skills

Communication

Interpersonal skills

Organizational skills

Leadership

Event planning

Vendor management

Facilities operations

Microsoft Office

Purchasing systems

CMMS

HVAC knowledge

Security protocols

Tools

SAP

Zycus

Simfoni

Job description

IFF Carrollton, TX is seeking a Facilities and Operations Coordinator to support facility services, vendor management and event logistics in alignment with our global standards.

You will be the workplace experience ambassador, coordinating safety requirements, onboarding, budgets and common areas, while collaborating with senior leaders, on-site staff and remote partners to ensure a seamless, compliant, and welcoming office environment.