Facilities & Environment of Care Manager - Full-Time; Day Shift

Watsonville-Community-Hospital; Watsonville (CA); On-site; USD 46,000 - 60,000; Full time

Job summary

Watsonville-Community-Hospital seeks a Facilities & EOC Manager for the Day Shift to supervise the physical plant, life safety, regulatory compliance, and safety operations across hospital facilities. The role leads the EOC Committee and ensures survey readiness through comprehensive documentation and reporting.

Key duties include managing capital projects, budgeting oversight, and coordination with Engineering and Bio Med to maintain preventive maintenance schedules and regulatory filings.

Qualifications

• High School Diploma or GED.
• 3 years progressively responsible secretarial/clerical experience.
• Advanced clerical/administrative training preferred.
• Proficient in operation of printer, fax, copier, multi-line telephone equipment and other standard business equipment.
• Ability to handle several issues simultaneously.
• Good communication (oral and written) and organizational skills required.
• Prepares capital project and equipment requisitions per hospital policy. Works with Director of Engineering to ensure up-to-date capital spread sheets and CER submissions.
• Monitors budgets of all departments under Plant Operations against monthly financial reports. Corrects discrepancies and generates monthly reports.

Responsibilities

• Oversee physical plant, life safety, regulatory compliance, and operational safety across healthcare facilities to ensure a safe environment for patients, staff, and visitors.
• Manage EOC Committee, assign subcommittees, and ensure timely submission of reports.
• Maintain documentation of EOC to ensure survey readiness; oversee PI activities and reports.
• Prepare quarterly and annual reports for EOC and safety committees; coordinate with QMRC and hospital leadership.

Skills

Communication

Organizational skills

Public relations

Budget monitoring

Documentation management

Team leadership

Education

High School Diploma or GED

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Facilities & Environment of Care Manager - Full-Time; Day Shift

Plant Operations and Main Full Time Management

3 days ago Requisition ID: 2852

Salary Range: $33.66 To $43.27 Hourly

Position Summary: The Facilities & EOC Manager oversees the physical plant, life safety, regulatory compliance, and operational safety of healthcare facilities such as hospitals, clinics, or residential care centers to ensure a safe environment for patients, staff, and visitors. This role has full oversight of the EOC Committee and is accountable for reports and activities of all subcommittees of the EOC. Manages all aspects of documentation of the EOC in ensuring the hospital is at survey readiness at all times. This includes management of all PI activities, assignment of other EOC members to subcommittees and their submissions of reports. Submits quarterly and annual reports as identified in the documentation schedule for the EOC. This includes the annual reports of the safety committee and the emergency preparedness subcommittee.

Job Requirements:

Education:

• High School Diploma or GED.

Desired Experience:

• 3 years progressively responsible secretarial/clerical experience.
• Advanced clerical/administrative training at a Community Hospital preferred
• Previous work experience and/or business training preferred.
• Proficient in operation of printer, fax, copier, multi-line telephone equipment and other standard business equipment.
• Ability to handle several issues simultaneously.
• Good communication (oral and written) and organizational skills required.
• Public relations skills, adaptability to changing conditions, tact and diplomacy.
• Prepares capital project and equipment requisitions per hospital policy. Works in support with the Director of Engineering to ensure up to date capital spread sheets and submission of CER's.
• Monitors budgets of all departments under Plant Operations against monthly financial reports. Corrects any discrepancies and generates monthly reports to the Director in a timely manner.
• Demonstrates ability to research service and parts requests issued by staff. Ensures that purchases are made in accordance with hospital policy.
• "Establishes and maintains effective record-keeping system. To include equipment history, projects, permits and regulatory agency-required documentation.
• Maintains the CMMS system for the facility. Ensures all work orders are entered and Engineering staff receive work assignments in a timely manner.
• Prepares management reports relating to work history by department, uncompleted work orders, statistics and monthly financial reports.
• Has oversight, authority and manages preventive maintenance schedules for engineering and bio med. Collaborates with engineering lead on assignments and schedules.
• Works with Engineering and Bio Med staff to keep up to date preventive maintenance procedures and policies and procedures.
• Manages all paperwork related to the EOC Committee. Ensures that reports are developed and generated in a timely manner. Participates with the county of Santa Cruz Emergency Management HPP team
• Maintains good telephone skills in accordance with department goals/policy.
• Schedules appointments, arranges meetings, and schedules use of conference room.
• Maintains and checks records and files in accordance to updates as submitted by WCH.
• Screens incoming correspondence or calls as requested or required, and refers to appropriate staff
• Explains supervisors/managers orders to others in the absence of the supervisors/managers.
• Has oversight of all EOC committee meetings, subcommittee groups and assigns other tasks to EOC members. Keeps minutes and creates reports associated with each aspect of the EOC functions.
• Monitors and Maintains all EOC books for completion of all PM's for Utilities
• Monitors and Maintains all EOC books for completion of all PM's for Medical equipment
• Monitors and Maintains all EOC books for completion of all regulatory maintenance as it pertains to Life Safety and Fire Safety
• Ensures that all documentation is completed in compliance with CMS, TJC and all other regulatory agencies
• Assists with Emergency Preparedness and reviews all quarterly and PI reports
• Sends all quarterly reports to QMRC
• Reviews the completion of the Annual Safety committee and Emergency preparedness reports and submits them to QMRC and the Hospitals Board Review
• Monitors weekly hazard rounds and ensures that all identified deficiencies have been corrected and are logged in the appropriate document. Ensures the timely completion of all identified deficiencies.