Facilities Director

Theuniversityunion; Redwood Valley (CA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive Wages

Health, Dental and Vision Insurance

Employer Matching 401k up to 3%

Generous PTO & Holidays

AD&D & Life Insurance

Meal Discounts

Job summary

The Facilities Director at Coyote Valley Casino Resort leads the Tribal Facilities and Housing Departments, ensuring safe, compliant, and well-maintained properties. This exempt, on-site role requires coordinating with tribal agencies, managing staff, and directing long-range planning and grant-funded programs.

Responsibilities include budgeting, reporting, asset management, and liaison with federal and state entities to support tribal housing and facilities initiatives.

Qualifications

• Bachelor's degree or equivalent with relevant field experience.

Responsibilities

• Oversee Facilities Department operations, staffing, budgeting and compliance.

Skills

Budget development

Staff supervision

Communication skills

Project management

Microsoft Excel

Education

Bachelor's degree in related field

Associate's degree in related field

10 years-related experience with management & high school diploma

Tools

Project Management Software

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

• Location 7601 North State St,Redwood Valley, CA, 95470,United States
• Base Pay $75,000.00 - $85,000.00 / Year
• Employee Type Full Time Exempt
• Manage Others Yes

• Name Human Resources
• Phone [phone]
• Email [e-mail]

Why work in Mendocino County

Step back in time thousands of years by exploring our ancient redwood groves. Taste the wonders of alchemy in our myriad distilleries, wineries, and breweries. Let the everyday world fall behind as you make your way through mist-shrouded hills and valleys. The magic is real, and we invite you to discover it in every corner of this place we call home.

Why work for Coyote Valley Casino Resort

• Competitive Wages
• Premium Health, Dental and Vision Insurance
• Employer Matching 401k up to 3%
• Industry Leading PTO Accruals
• Rolling Holiday Option
• AD&D
• Basic Life w/ buy-up Option
• Critical Illness Coverage
• Daily Employee Meal Discounts
• Bereavement & Personal Leave
• Air-Med Emergency Medical Air Transport
• Generous Cell Phone Stipend for Qualifying Positions
• Plus much more

About the Tribe

The Coyote Valley Band of Pomo Indians(“Tribe”) is a federally-recognized Indian Tribe located in Redwood Valley, Mendocino County, California. The Coyote Valley Reservation(“Reservation”) is 120 miles north of San Francisco and seven miles north of the town of Ukiah. The rural community of Redwood Valley is in the heart of California’s wine country, nestled among rolling hills of oak trees and vineyards. The beautiful Mendocino Coast is a fifty-mile drive west, and the famous “Avenue of the Giants” Redwood National Forest is a two-hour drive north on Highway 101. Lake Mendocino is a short five-mile drive south, and Clearlake is a twenty-five-mile drive southeast.

The Tribe operates several governmental departments, including tribal police, education, health, housing, social services, recreation, and environmental protection. In addition, the Tribal Government operates a Tribal administration complex that provides administrative support, accounting and fiscal accountability, and human resources functions for the Tribe. The Tribe also maintains a learning center, a swimming pool, a gymnasium, and parks.

Our tribal corporations own two gaming facilities, a convenience store and gas station, and a hotel. The tribe's purpose is to reach total economic self-sufficiency, enhancing the quality of life of our Tribal members while making positive contributions to the greater community.

Job Summary

The Facilities Director is responsible for the overall management and operation of the Facilities Department, including the maintenance, acquisition, replacement, and stewardship of Tribal facilities, housing, lands, grounds, and utility systems. This position oversees daily facilities and housing operations, departmental staff, asset management, maintenance programs, safety compliance, and long-range planning to ensure Tribal properties are safe, functional, and well-maintained. The Facilities Director develops and administers departmental budgets, advises Tribal Administration on facility and housing needs, and identifies funding opportunities to support departmental goals. The position is responsible for the development, implementation, administration, compliance, and reporting of facilities and housing grants, programs, and services, and serves as the primary liaison with federal, state, local, and Tribal agencies regarding facilities and housing matters. Additionally, the Facilities Director serves as the Housing Director and Government Landlord for all Tribal residences, ensuring compliance with housing regulations, program requirements, and Tribal housing policies while supporting the long-term sustainability of Tribal facilities and housing resources.

This is not a remote position. Hours are subject to the tribe's needs and may vary based on project deadlines and/or emergencies. The Facilities Director must be on-site during regular business hours.

The Responsibilities

Facilities Administrative Duties

• Perform technical analyses to determine the condition, maintenance needs, and operational costs of Tribal facilities, housing units, lands, and infrastructure.
• Develop funding strategies utilizing grants, private financing, and other funding opportunities to support facilities improvements, housing initiatives, and departmental programs.
• Prepare and maintain a comprehensive Facilities Department Plan, annual work plans, and departmental budgets for Tribal Council approval.
• Advise Tribal Administration regarding funding needs, maintenance priorities, asset replacement schedules, and resource allocation necessary to support Tribal facilities and housing operations.
• Manage grant funds, private financing, procurements, recordkeeping, and compliance requirements in an effective and timely manner.
• Ensure compliance with grant requirements, contracts, Tribal policies, federal regulations, and funding agency reporting obligations.
• Prepare monthly, quarterly, annual, and special reports for the Executive Director, Tribal Council, Tribal Elders' Council, funding agencies, and other stakeholders as required.
• Organize, direct, and oversee daily operations of Tribal facilities, housing, grounds, utilities, maintenance services, improvements, and modernization activities to ensure facilities remain safe, sanitary, functional, and well-maintained.
• Develop and implement short- and long-range departmental goals, objectives, strategic plans, transportation and safety plans, policies, procedures, and operational standards; monitor program effectiveness and implement improvements as necessary.
• Design, establish, supervise, and maintain staffing structures necessary to effectively accomplish departmental goals and responsibilities.
• Represent the Tribe and coordinate with governmental agencies, funding organizations, utility providers, contractors, vendors, consultants, and community partners regarding facilities and housing matters.
• Maintain accurate asset inventories, maintenance records, facility condition assessments, and departmental documentation.

Housing Duties

13. Maintain a thorough working knowledge of Tribal rental leases, the Tribal Housing Ordinance, housing policies and procedures, HUD grant agreements, federal regulations, and applicable housing program requirements.

14. Evaluate housing program operations, recommend procedural improvements, provide technical assistance, and support continuous program development.

15. Ensure housing health and safety standards are established, maintained, and enforced.

16. Continuously evaluate housing policies and recommend updates to meet the needs of Tribal Members and comply with applicable regulations.

17. Conduct annual housing needs assessments and maintain housing priority and waiting lists.

18. Coordinate and supervise annual housing inspections and ensure rental leases, tenant files, income certifications, and occupancy records remain current and compliant.

19. Oversee housing program compliance, reporting requirements, resident relations, lease administration, and housing records management.

Emergency Response and Support Duties

• Attend disaster preparedness and emergency response training provided by Tribal, federal, state, and local agencies.
• May serve as a Disaster Service Worker during emergencies and disaster response events.
• Ensure planned and emergency maintenance activities are performed to maintain safe, habitable, and operational facilities and housing units.
• Assist in the development, implementation, and updating of the Tribal Hazard Mitigation Plan and other emergency preparedness activities.

Other Duties Assigned

• Coordinate and participate in Tribal events and community activities.
• Travel as necessary to accomplish departmental and Tribal goals and objectives.
• Be available to work evenings, weekends, and emergency response situations as needed.
• Maintain professional conduct and positively represent the Tribe at all times.
• Maintain strict confidentiality of all departmental, housing, personnel, and Tribal records.
• Perform other duties as assigned.

Minimum Qualifications

• To perform this job successfully, an individual must have at least:
• A Bachelor's Degree and at least 5 years of experience in a related field; or
• An Associate's Degree in a related field,and least 7 years of experience in a related field; or
• 10 years of experience in a related field with management experience and a High School Diploma;
• 2 years of grants management experience preferred;
• 2 years of realty experience preferred;
• Experience using Project Management Software preferred.
• Ability to read and understand financial documents (budgets, cash flow, income statements, etc);
• Ability to develop, read, and interpret legal documents (policies, resolutions, contracts, ordinances, government regulations, etc);
• Strong interpersonal communication skills;
• Comfortable with technology that allows the Tribal Council to conduct collaborative meetings and quickly make executive decisions;
• Must have the ability to travel as necessary;
• Must have the ability to communicate effectively and to work with Native Americans and government representatives; and
• Must have a valid Driver's License, be insurable, and own transportation.

Skills, Knowledge and Abilities

• Knowledge of administrative principles and methods, including goal setting, program and budget development and implementation and employee supervision;
• Knowledge of applicable legal guidelines and standards affecting Tribal administration;
• Knowledge of principles and practices of budget development and administration;
• Knowledge of social, political, and environmental issues influencing program administration;
• Extensive knowledge and experience in conflict resolution;
• Ability to write effective reports and make public presentations;
• Experience in fiscal management and budgeting;
• Extensive knowledge in Microsoft Excel, Word, Power Point, and Outlook; and

Language Skills

• Ability to communicate effectively (both written and orally).

Reasoning Ability

• Must have the ability to deal effectively and interact well with tribal members and employees.
• Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The employee is also regularly required to stand, walk, sit, lift up to 25 lbs. and use their hands and fingers, so as to handle or feel objects, tools or controls.

The work environment characteristics described here are representative of those an Employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low to moderate. Must be able to work in a fast paced environment where a high degree of concentration is necessary to perform the required job duties.

Other Information

1.Must pass pre-employment drug testing (for illegal drugs). Must pass a background investigation.

2.Preference in filling vacancies is given to qualified member of the Coyote Valley of Pomo Indian Tribe or qualified Native American candidates in accordance with the Indian Preference Act (Title 2, U. S Code Section 472 and 473) and the Indian Self Determination Act (Public Law 93-638). Coyote Valley Tribal Operations is an equal opportunity employer. The Coyote Valley Tribal Office is also committed to achieving full equal opportunity without discrimination based on race, religion, color, sex, national origin, politics, marital status, physical disability, age or sexual orientation. All information shown as representations of current conditions is subject to change. No guarantees are expressed or implied. The Coyote Valley Tribal Operations are an “at will” employer.

3.Must be sensitive to the needs of the Indian community, our culture and traditions.