Facilities Director

Arts Hacker; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Arts Hacker in New York seeks an experienced Facilities Director to oversee all building operations, planning, and budgets for a landmark campus in Central Manhattan. You will lead facilities staff, manage maintenance, safety programs, and major renovations, coordinating with architects, contractors, and vendors to minimize disruption to classes.

The ideal candidate has 6–8 years in facilities management, including leadership of renovations, strong budgeting skills, and excellent communication

Qualifications

• Six to eight years of facilities management experience, including 2+ years as a director.
• Strong knowledge of building codes, safety standards, and compliance.
• Experience managing renovations and coordinating architects/contractors.
• Excellent organizational and leadership abilities, plus analytical thinking.
• Solid budgeting, cost control, and vendor management skills.
• Effective verbal and written communication.
• Bachelor’s degree in facility management, engineering, business or related field.

Responsibilities

• Manage building maintenance and facilities staff.
• Oversee building systems: electrical, mechanical, fire safety, plumbing.
• Develop and manage facilities budget and approve contracts.
• Mitigate risk by maintaining equipment and safety compliance.
• Coordinate major renovations with architects, contractors and vendors.
• Plan HVAC, electrical and space refurbishments.
• Review utilities consumption and strive to minimize costs.
• Plan and coordinate use of space with Program Director.
• Communicate with Executive Director, faculty and Board on goals and priorities.

Skills

Facilities management

Budgeting

Leadership

Project coordination

Vendor management

HVAC systems

Safety compliance

Space planning

Education

Bachelor’s degree in facility management, engineering, business or related field

Job description

We are looking for an experienced Facilities Director to oversee all building related work, planning and budgets. Reporting to the Executive Director you will be responsible for preserving the good condition of the infrastructure and ensure that the facilities are safe, compliant with local building codes, regulations and laws, and functioning well. You will oversee and manage significant building-wide renovations, working with architects, construction managers, and outside vendors.

The ideal candidate will be a proactive self-starter who can identify and anticipate facility and personnel needs. Candidate will be extremely well organized, able to lead and work with a wide variety of people, and able to optimize the use of space and equipment while controlling operating costs.

About Us

We are an iconic art school in a well-used landmarked building in Central Manhattan, with approximately 1,500 students/day in attendance 7 days/week, operating from 8am to 9pm. We are planning to undergo a major HVAC overhaul and other renovations in the next 2-3 years. Experience with old buildings, renovations, and heavily-used facilities will set a candidate apart from the rest of the pool.

Facilities Director Responsibilities

• Manage building maintenance and facilities staff.
• Oversee the functioning of all building systems including electrical, mechanical, fire safety, plumbing and waste management.
• Develop and manage facilities budget and approve contracts.
• Mitigate risk by managing the upkeep of equipment and supplies to meet health and safety standards.
• Implement and ensure compliance with facilities policies and safety procedures.
• Manage maintenance and security staff and contractors involved in facility projects and delivery of services.
• Manages regular preventive maintenance on all building systems
• Plan and manage unique cleaning requirements and other maintenance schedules.
• Assess need/timing/budgets for repairs or renovations to building and equipment.
• Plan and coordinate all installations and refurbishments. (HVAC, telecommunications, electricity, etc.)
• Ensures that responses to all facility work orders are completed in a timely manner and efficiency
• Review utilities consumption and strive to minimize costs.

Plan and coordinate with Program Director all use of space.

• Work with faculty and staff to help forecast studio space, equipment, furniture needs.
• Work with faculty to accommodate unique lighting, storage and power needs in studios.
• Establish and maintain best practices for use of relevant hazardous materials.

Work with and communicate proactively with Executive Director, faculty, staff, and Board of Control to plan for short and long term goals and priorities as they pertain to the building.

• Plan for major HVAC overhaul and other renovations, including swing space, while minimizing disruptions to overall class programming.
• Work with architects, contracts & contractors, construction managers.

REQUIREMENTS

• Six to Eight years’ experience in facilities management with at least 2+ year’s as a Facilities Director.
• Well versed in technical/engineering operations and facilities management best practices.
• Experience with managing and coordinating significant building-wide renovations and working with architects, construction managers, outside vendors.
• Excellent organizational and leadership skills and good analytical/critical thinking skills.
• Knowledge of basic accounting and finance principles.
• Excellent verbal and written communication skills.
• BSc/BA in facility management, engineering, business administration or relevant field.
• Relevant professional qualifications (e.g. CFM) will be an advantage.
• Interest in art and art making is a big plus