Facilities Coordinator (South Bay Region-7030)*Hybrid Remote Position*

EAH Housing; San Jose (CA); Hybrid; USD 80,000 - 130,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

403(b) Retirement Plan with 5% match

Vacation accrual & holidays

Flexible Work Schedule

Employee Wellness Program

Training Programs

Job summary

EAH Housing in San Jose, CA is seeking a Senior Maintenance/Facilities Coordinator to manage capital improvements, vendor relationships, and maintenance programs across the South Bay region (San Jose, Sunnyvale, Santa Clara and surrounding areas).

The role requires 3+ years in vendor negotiation, a valid California driver’s license, and the ability to transport maintenance supplies. Salary range is $80,000–$130,000 per year, with DOE considerations.

Qualifications

• High School Diploma or equivalent.
• Three years’ experience negotiating with vendors to obtain competitive pricing.
• Valid California Driver’s License as well as DMV clearance.
• Must have ready access to reliable vehicle and maintain own auto insurance.
• Vehicle must able to transport routine maintenance supplies.

Responsibilities

• Lead capital needs assessment coordination and supervisor responsibilities.
• Negotiate with vendors to obtain competitive pricing and manage service contracts.
• Coordinate capital improvement projects across properties and ensure bid packages meet requirements.
• Oversee vendor management, bid processes, and contract compliance.
• Support emergency planning and maintenance standards across properties.

Skills

Vendor negotiation

Driver's license

Education

High School Diploma or equivalent

Job description

Job Details

Posting Details

• • Posted on November 5, 2026

Locations

• San Jose, CA 95112, USA
  
• Hybrid
• Travel Required : Yes
• Senior Maintenance
• Full-Time
• Requisition #: FACIL004554

Description

Explore a career at EAH Housing.

Start or continue a career in real estate development and management with EAH Housing. We are looking for talented and skilled professionals as we expand our property portfolio throughout California and Hawai`i. As a mission-based nonprofit organization and industry leader for more than 50 years, we live up to our values, and work to create opportunities to empower people to live better lives. Join us and make a difference today.

What we offer

We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with a 5% match. We also offer generous vacation accrual, holiday schedule, and work schedule flexibility.
We believe in work / life balance.
15 days of vacation per year (which increases based on years of service)
10 paid sick days per year
12 paid holidays
Flexible Start Times (REM Onsite Positions)
We take care of our employees.
Competitive Salaries
403b Retirement Plan with with a match to every dollar you save for retirement, up to 5% of your pay
Employee Wellness Program
Comprehensive Medical Insurance Plans
Affordable Dental & Vision Insurance
Flexible Spending Account
EAP – Mental Health, Financial and Legal Services
$1,500 Employee Referral Program
EAH University, an in-house training program

Position is for a full-time Facilities Coordinator to work at EAH Corporate in the South Bay Region (San Jose, Sunnyvale, Santa Clara and surrounding areas). Qualified candidates will have 3+ years of experience negotiating with vendors to obtain competitive pricing and have a California Driver’s License as well as DMV clearance. Must have ready access to reliable vehicle and maintain own auto insurance. Vehicle must able to transport routine maintenance supplies. Salary range: $80,000 - $130,000 per year; hiring range for new employees is generally $80,000 - $105,000 per year, DOE. Please note an offer will take into consideration the experience of the final candidate and the current salary level of individuals working at EAH in a similar role.

For immediate consideration please apply to requisition FACIL01821 on our website at www.eahhousing.org

POSITION OVERVIEW

Responsible for managing, developing, implementing and operating company-wide programs related to capital expenditures and vendor relationships. In conjunction with the Company’s and individual owners’ goals and objectives, assures well-managed and –maintained buildings with emphasis on response to resident concerns as well environmental health and safety. This position provides support to Property Supervisors, REM Directors and Facilities Director on a variety of maintenance related projects.

COMPANY OVERVIEW

Established in 1968, EAH Housing is one of the largest and most respected nonprofit housing development and management organizations in the western United States. EAH develops low-income multifamily housing, manages more than 222 properties throughout in California and Hawai’i, and plays a leadership role in local, regional, and national housing advocacy efforts.

EAH Housing puts its core values into action every day as our staff of 700 people serves 25,000 residents in 87 municipalities. We offer competitive wages, comprehensive benefits, professional development, and invest in our employees through extensive training programs. Please visit our www.eahhousing.org to learn more about us, our culture, and how we strive to maintain excellence in everything we do.

RESPONSIBILITIES

Capital Improvement Projects

• Updates the company’s capital improvement paperwork to include a more comprehensive set of documents for sending out RFPs with adequate specifications, comparing bids, executing contracts and implementing change orders.
• Reviews capital improvement projects that exceed $5,000 for all California properties. Ensures bid packages contain all required documentation, including any required insurance binder, and that bids are comparable before presenting to the Facilities Director or REM Director for approval. May act as liaison between contractors and Property Supervisor to provide project specifications, obtain competitive bids, and ensure execution of company-approved contracts as needed.
• As assigned, inspects properties to identify capital improvement needs and prepares comprehensive report.
• Oversees vendor contract administration (including scope of work, request for proposals, bids, deliverables, and evaluation of vendor performance). Approves workmanship of projects completed prior to issuance of vendor payments, as requested by a Property Supervisor.
• Maintains a copy of all capital improvement work completed at each property in the corporate files.
• Maintains a copy of all capital improvement work, by vendor, in a set of vendor files, which may be kept in electronic formant.
• Contributes to individual property budget preparation as needed by soliciting bids to assist in determining future capital improvement costs.
• Serves as consultant for reserve replacement accounts and annual budgets.
• Leads implementation of EAH’s environmental sustainability initiative at the property level.

Meeting Coordination / Participation

• Coordinates and leads monthly meetings with Maintenance Supervisors for purposes ensuring that properties establish and adhere to established EAH maintenance standards.
• Attends monthly REM meetings. Stays involved with outside groups, including Tri-County, AHMA, etc. as to benchmark best practices in the industry.
• Assists Manager with inspections, as needed, such as annual unit inspections or regulatory agency inspections.

Vendor Management

• Assists Resident Manager / Property Supervisor in evaluating progress inspections of on-site work performed by outside contractors including Asbestos Remediation and other related Hazardous Materials Abatement vendors.
• Negotiates with vendors to obtain the best possible pricing for goods and services. Check references on new vendors.
• Sets up and maintains roster of national vendor accounts.
• Provides input for the selection of contract services, vendor negotiation of service agreements and is involved in the day-to-day monitoring of vendor performance to assure full compliance with standards established within the service agreement. Adheres to all corporate-required purchasing policies and controls, including, but not limited to, all outside contractor bids, budgets, and schedules.

Emergency Evacuation Plans

Works with the Property Supervisors to develop individualized emergency plans for each property.

New Development / Acquisitions

• Actively participates in the process of opening a new property or taking over an acquired property, including working with Real Estate Development staff to ensure positive transition.
• Assists Real Estate Development Department during the construction/acquisition phase of each project, and for the creation of a vendor book for all properties that includes warranty information, item specifications, colors, etc.

Other

• Maintains confidentiality of resident, applicant, and or employee information.
• Attends mandatory trainings and meetings.
• Actively participates in EAH’s Injury and Illness Prevention Plan, and leads training efforts to prevent injury of maintenance staff.
• Regular and predictable attendance.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Supervises Capital Needs Assessment Coordinator

• Orients new employees to position.
• Trains staff on emergency procedures and employee safety.
• Approves timesheets and time-off requests.
• Sets and oversees employee work schedules.
• Provides performance feedback to employees, including coaching, counseling and disciplining.
• Conducts regular meetings for discussions, problem solving, encouraging, and training.

QUALIFICATIONS

High School Diploma or equivalent. Three years’ experience negotiating with vendors to obtain competitive pricing. Valid California Driver’s License as well as DMV clearance. Must have ready access to reliable vehicle and maintain own auto insurance. Vehicle must able to transport routine maintenance supplies.

CRIMINAL BACKGROUND CHECK REQUIREMENTS

EAH Housing conducts criminal background checks on all candidates who have received a conditional job offer. Once you have received such an offer, you will be required to submit and pass our criminal background requirements.EAH also verifies education and employment history. Any verified discrepancy (resume or online application) may delay your background check results and/or affect your eligibility to work at EAH.Please be advised that certain roles may also require fingerprinting due to legal requirements. If onsite housing is a requirement of the position, any household members over 18 years of age who will be living onsite with the candidate must also undergo a criminal background check and tenant screening. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with EAH.

DRUGTESTING

EAH Housing requires all candidates who have received a conditional job offer to submit to drug testing within 72 hours from acceptance of our job offer.EAH Housing does not test for marijuana/cannabis. Satisfactory completion of drug testing is a requirement of employment with EAH.

EAH Housing is an EEO Employer. CA BRE #00853495 | HI RB-16985

INDEAH

Travel Required

Yes . May travel to properties located in the South Bay Area.

Qualifications

Behaviors

Preferred

Team Player : Works well as a member of a group

Functional Expert : Considered a thought leader on a subject

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Dedicated : Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Self-Starter : Inspired to perform without outside help

Goal Completion : Inspired to perform well by the completion of tasks

Financial : Inspired to perform well by monetary reimbursement

Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Required

High School or better.

Experience

Required

3 years: Negotiating with vendors to obtain competitive pricing

Preferred

Knowledgeable in General Maintenance Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.