Facilities Coordinator (OKC)

Ottobock SE & Co. KGaA; Oklahoma City (OK); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical

Vision

Health savings accounts

Flexible spending account options

Company-paid life insurance

Paid time off

Company holidays

Floating holidays

100% company-paid short & long-term disability

Job summary

Ottobock SE & Co. KGaA is seeking a Facilities Coordinator to join our Oklahoma City team (onsite M-F). This role requires managing facilities and workplace operations across multiple U.S. locations, ensuring efficient and safe work environments.

The ideal candidate will have over 3 years of experience in facilities management and excellent organizational skills. We offer comprehensive benefits including medical, vision, and paid time off.

Qualifications

• 3+ years of experience in facilities management, workplace operations, or office administration.
• Experience supporting multiple office locations or geographically dispersed portfolios.
• Strong organizational skills with the ability to manage competing priorities.

Responsibilities

• Coordinate and respond to facilities work orders.
• Maintain tracking systems and documentation for facilities requests.
• Support daily workplace operations across multiple office locations.

Skills

Facilities management

Workplace operations

Office administration

Vendor management

Communication skills

Tools

Microsoft Office

Job description

We are looking for a Facilities Coordinator to join our team in Oklahoma City, OK (onsite M-F).

We are open to additional locations for the right candidate! (Buford, GA | Charlotte, NC | Columbia, SC | Austin, TX) Note: only 1 position available

The Facilities Coordinator is responsible for coordinating facilities, workplace operations, and administrative services across multiple U.S. office locations. This role ensures safe, efficient, and well-maintained work environments by managing work orders, vendors, office services, and fleet administration while maintaining compliance with Ottobock N.A. standards.

Duties & Responsibilities

• Coordinate and respond to facilities work orders from U.S. sites, ensuring timely resolution through vendor and stakeholder communication.
• Maintain tracking systems, documentation, and status reporting for all facilities requests.
• Support daily workplace operations across multiple OBNA office locations.
• Coordinate procurement of furniture, fixtures, equipment (FF&E), and fire and life safety equipment.
• Obtain and distribute Certificates of Insurance (COIs) as required.
• Coordinate vendors and monitor performance and compliance.
• Process invoices, expense documentation, and reconciliations.
• Administer fleet records, scheduling, and accident documentation.
• Meet productivity, quality, and Corporate Compliance standards.
• Perform other duties and special projects as assigned.

Qualifications

• 3+ years of experience in facilities management, workplace operations, office administration, or a related field
• Experience supporting multiple office locations or a geographically dispersed portfolio
• Ability to manage priorities across sites with different needs and stakeholders
• Experience coordinating with remote vendors and property management across regions and time zones
• Experience managing facilities vendors, including pest control, landscaping, and building maintenance
• Experience with fleet administration, asset management, or similar operational responsibilities preferred
• Strong organizational skills with the ability to manage competing priorities
• Ability to work independently while collaborating effectively with cross‑functional teams
• Strong communication, customer service, and stakeholder management skills
• Proficiency in Microsoft Office and administrative systems

Benefits

• Medical
• Vision
• Health savings accounts with employer contribution
• Flexible spending account options
• Company-paid life insurance policy
• Paid time off
• Company holidays
• Floating holidays
• 100% company-paid short & long-term disability