Facilities Coordinator

Ottobock SE & Co. KGaA; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical

Vision

Health savings accounts

Flexible spending account options

Company-paid life insurance policy

Paid time off

Company holidays

Floating holidays

100% company-paid short & long-term disability

Job summary

Ottobock SE & Co. KGaA is seeking a dedicated Facilities Coordinator to join our team in Austin, Texas. This role involves managing facilities operations across multiple office locations, ensuring efficiency and compliance with company standards.

Candidates should have over 3 years of relevant experience in facilities management or office administration. Duties include responding to work orders, vendor coordination, and maintaining documentation for workplace operations. We offer a competitive benefits package.

Qualifications

• 3+ years of experience in facilities management or related field.
• Experience coordinating with remote vendors across regions.
• Strong organizational skills to manage competing priorities.

Responsibilities

• Coordinate and respond to facilities work orders.
• Support daily workplace operations across multiple locations.
• Manage vendors and monitor performance and compliance.

Skills

Facilities management

Workplace operations

Office administration

Vendor management

Communication skills

Tools

Microsoft Office

Job description

For more than a century Ottobock has pursued the mission of helping people living with limb loss or mobility challenges regain or maintain their freedom of movement. We do this through the development of leading prosthetic, orthotic and wheelchair innovation and an unwavering commitment to delivering superior patient care experiences. As a growing healthcare company, we continue to invest in both our people and new service offerings. With more than 10,000 employees worldwide and 1,100 across North America, we are dedicated to advancing the O&P industry and improving the lives of the people served by it.

We are looking for a Facilities Coordinator to join our team in Austin! (onsite M-F)

The Facilities Coordinator is responsible for coordinating facilities, workplace operations, and administrative services across multiple U.S. office locations. This role ensures safe, efficient, and well-maintained work environments by managing work orders, vendors, office services, and fleet administration while maintaining compliance with Ottobock N.A. standards.

Duties & Responsibilities

• Coordinate and respond to facilities work orders from U.S. sites, ensuring timely resolution through vendor and stakeholder communication.
• Maintain tracking systems, documentation, and status reporting for all facilities requests.
• Support daily workplace operations across multiple OBNA office locations.
• Coordinate procurement of furniture, fixtures, equipment (FF&E), and fire and life safety equipment.
• Obtain and distribute Certificates of Insurance (COIs) as required.
• Coordinate vendors and monitor performance and compliance.
• Process invoices, expense documentation, and reconciliations.
• Administer fleet records, scheduling, and accident documentation.
• Meet productivity, quality, and Corporate Compliance standards.
• Perform other duties and special projects as assigned.

Qualifications

• 3+ years of experience in facilities management, workplace operations, office administration, or a related field
• Experience supporting multiple office locations or a geographically dispersed portfolio
• Ability to manage priorities across sites with different needs and stakeholders
• Experience coordinating with remote vendors and property management across regions and time zones
• Experience managing facilities vendors, including pest control, landscaping, and building maintenance
• Experience with fleet administration, asset management, or similar operational responsibilities preferred
• Strong organizational skills with the ability to manage competing priorities
• Ability to work independently while collaborating effectively with cross‑functional teams
• Strong communication, customer service, and stakeholder management skills
• Proficiency in Microsoft Office and administrative systems

Medical

Vision

Health savings accounts with employer contribution

Flexible spending account options

Company-paid life insurance policy

Paid time off

Company holidays

Floating holidays

100% company-paid short & long-term disability