Facilities Coordinator II

TDIndustries, Inc.; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

TDIndustries, Inc. is seeking a Facilities Coordinator II in Houston to manage vendor invoices, purchase orders, and related financial tasks. You will review and approve transactions to meet month-end deadlines and support customer billing and reporting.

The role requires accuracy, strong organizational skills, and effective communication with vendors and internal teams to resolve discrepancies and ensure timely processing.

Qualifications

• Accounts payable or accounting experience preferred.
• Strong attention to detail and proven accuracy.
• Excellent organizational, communication, and follow-up skills.
• Comfortable communicating directly with vendors and customers to resolve issues.
• Proficiency with Microsoft Office, general computer applications, and maintenance management systems.

Responsibilities

• Process, review, and approve vendor invoices with accuracy.
• Create, verify, maintain, and close purchase orders with correct data.
• Perform PO cleanup and resolve missing or unused POs.
• Research and resolve invoice discrepancies and service issues.
• Communicate with vendors by phone and email for corrections and information.
• Assist with vendor setup and required documentation.
• Prepare and submit MWBE reporting to customers.
• Provide backup support to Customer Service and payroll tasks as needed.
• Maintain coordination between customers, vendors, employees, technicians, and management.

Skills

Accounts payable

Attention to detail

Organizational skills

Vendor communication

MS Office

Tools

Maintenance management system

MS Office

Job description

Job Summary

The Facilities Coordinator II is responsible for the accurate and timely processing of vendor invoices, purchase orders, credits, vendor communications, and related financial transactions. This position plays a critical role in supporting customer billing, reporting, and month-end deadlines by ensuring all invoices and transactions are properly reviewed, approved, and completed by the assigned deadline period.

Essential Duties

• Process, review, and approve vendor invoices with a high level of accuracy and attention to detail.
• Create, verify, maintain, and close out purchase orders, ensuring correct locations, task codes, categories, and supporting information.
• Perform ongoing PO cleanup, including identifying missing POs and canceling or closing unnecessary POs.
• Research and resolve invoice discrepancies such as incorrect amounts, missing POs, incorrect locations, or service/material issues.
• Communicate directly with vendors by phone and email to obtain corrections, updated forms, credits, and other required information.
• Assist with vendor setup and updates, including collecting required documentation.
• Verify vendor credits and ensure they are applied to the correct location or account.
• Prepare and distribute tax exemption certificates as needed.
• Work with internal departments to identify invoice owners and obtain information needed for timely processing.
• Assist with intracompany service requests by providing accurate information to the Service Department and coordinating with technicians and vendors.
• Prepare and submit monthly MWBE reporting to customers.
• Ensure all AP responsibilities are completed accurately and by required deadlines to support customer billing, reporting, and month-end processes.
• Provide backup support to Customer Service as needed, including issuing POs to technicians and vendors, assisting with payroll, uniform orders, employee badging, technician questions, phone/email coverage, and customer requests.
• Maintain effective communication and coordination between customers, vendors, employees, technicians, and management.

Minimum Requirements

• Previous accounts payable or accounting experience preferred.
• Strong attention to detail and proven accuracy.
• Excellent organizational, communication, and follow-up skills.
• Comfortable communicating directly with vendors and customers to resolve issues.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and ability to work independently and as part of a team.
• Proficiency with Microsoft Office, general computer applications, and maintenance management systems.

Grow Your Career with TDIndustries

Founded in 1946, TDIndustries is a premier, employee-owned Mechanical, Electrical, and Plumbing (MEP) company delivering full-lifecycle building solutions—from design and construction to service and facilities maintenance. We power critical environments like hospitals, schools, data centers, stadiums, and commercial buildings across Texas and the Southwest.

Our Partners (employees) are the core of our success. As an employee-owned company, you have a voice, a stake, and a clear path to grow. Recognized by FORTUNE Magazine as a "100 Best Company to Work For", we invest in top training, career development, and a culture built on trust and servant leadership.

Join a growing team where your skills matter, and your future is built to last.

At TDIndustries, we believe opportunity should be built — and shared — by all. Whether you work with tools or technology, in the field or the office, we hire and grow people based on skill, potential, and integrity — never labels. We value the diverse paths that bring people to our team and welcome Partners of all backgrounds, including differences in race, color, religion, sex, gender identity or expression, sexual orientation, age, ability, military service, and more. What matters most is how we work together to build excellence.