Facilities Coordinator I

TechDigital Group; Madison (WI); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to support and enhance the administration functions within their Facilities group. This role is pivotal in ensuring that all equipment is properly enrolled, maintained, and calibrated according to established standards. You will manage preventive maintenance schedules, oversee documentation processes, and facilitate training on Standard Operating Procedures. The ideal candidate will have strong decision-making skills and experience in equipment validation, making a significant impact in a professional office environment. Join this dynamic team to help maintain high standards of operational excellence.

Qualifications

• 3+ years' experience in facilities management and equipment maintenance.
• Strong decision-making and team management skills are essential.

Responsibilities

• Coordinate preventive maintenance and manage work orders effectively.
• Create and revise SOPs while ensuring compliance with regulations.

Skills

Intermediate PC skills

Decision-making ability

Team management

Equipment/System Validation

Writing protocols and SOPs

Education

High School Diploma

Associates Degree

Tools

Microsoft Word

Microsoft Excel

Job description

Client : Aldevron

Position Summary

Supports and coordinates all administration functions within the Facilities group to ensure that equipment is enrolled, maintained, and calibrated properly on schedule and per SOP's. Assists with coordination and planning of corrective work orders and preventative maintenance activities. Additionally, creates and revises Standard Operating Procedures (SOPs).

Essential Functions

Responsible for operation of the Regulatory Asset Management Program, including the following:

1. Generate monthly preventive maintenance and calibration schedules
2. Prepare all documentation and ensure completion of follow-up activities including documentation updates, creation of electronic records, approvals, close-out, activity re-scheduling, customer notification and archiving
3. Manage maintenance work orders, including work order generation and ensuring all follow-up activities are complete, including complete documentation, approvals, close-out, and customer notification and archiving
4. Maintain parts inventory
5. Document the use of spare parts in all preventive maintenance and corrective maintenance work orders
6. Maintain asset database, including equipment enrolments, status changes, PM, and calibration program updates
7. Generate and distribute system reports
8. Maintain controlled departmental records
9. Schedule and coordinate preventive maintenance work with contractors and customers
10. Facilitate SOP training to contractors. Ensure training is current with latest SOP revision
11. Create Building Maintenance System monthly trending graphs on all GMP equipment and reconcile GMP alarms daily
12. Assist in writing and revising facility SOP's and appropriate procedures to ensure high reliability of department documentation and procedures
13. Provide administrative support to Facilities maintenance department during shutdowns and other major planned work activities
14. Perform other duties and responsibilities as assigned by Facilities Director
15. All employees are responsible for the general upkeep of work and shared spaces
16. Punctual and regular attendance is required of all employees

Reasonable Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the position.

Supervisory Responsibility

N/A

Travel

N/A

Qualifications

Experience:

3+ years' experience

Education

High School Diploma or equivalent required or Associates Degree

Skills & Knowledge

• Must possess intermediate PC skills specifically Word, Excel
• Strong decision-making ability, capable of setting and balancing priorities
• Experience managing teams and complex projects
• Experienced in Equipment/System Validation/Qualification Activities
• Experienced in Life Cycle Deliverables
• Experienced in writing protocols and SOPs, involvement in Change Control and CAPA activities

Abilities

• Ability to problem solve and troubleshoot systems in a manufacturing environment
• Ability to interact cross-functionality across the organization
• Ability to be proactive and build strong partnerships
• Ability to multi-task while maintaining routine on-going activities

Working Conditions

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.