Facilities Coordinator: CMMS & Multi-Site Ops (Flexible)

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 56,000 - 78,000; Full time

Benefits offered by this job

generous parental leave policies

flexible working arrangements

group life insurance

permanent health insurance

dedicated support to help you find the

Job summary

Catholic Charities of the Archdiocese of St. Louis is seeking a Facilities Coordinator to support facilities operations across all ministries. You will serve as the CMMS administrator, tracking requests, maintenance, and preventive tasks while coordinating with staff and vendors.

Reporting to the Senior Director of Facilities Operations, you will ensure documentation, communication, and follow-through across campuses, without supervisory authority. This is a full-time on-site role in St.

Qualifications

• Associate’s degree or 2 years of equivalent professional experience required.
• 3–5 years of facilities coordination, operations, or administrative experience preferred.
• Experience with CMMS platforms and multi-site environments preferred.
• Disaster planning knowledge/experience required.

Responsibilities

• Serve as the primary administrator for the CMMS across all ministries.
• Monitor, track, and follow up on maintenance work orders to ensure timely completion and closure.
• Assist with tracking preventive maintenance schedules and documentation.
• Generate basic CMMS status and compliance reports.
• Coordinate communication between facilities staff, site leaders, and vendors.
• Assist with scheduling facilities meetings, walkthroughs, inspections, and vendor visits.
• Monitor and follow up on facilities-related emails on behalf of the Senior Director of Facilities.
• Assist the Senior Director of Facilities by sending emails, scheduling services, and coordinating vendors on the Senior Director’s behalf.
• Track vendor proposals, service reports, and completion documentation.
• Ensure facilities documentation is collected and organized.
• Assist with tracking facilities-related insurance claims.
• Maintain organized records related to maintenance, vendor work, and claims.
• Provide administrative and coordination support to the Senior Director of Facilities as assigned.

Skills

CMMS experience

Facilities coordination

Disaster planning

Education

Associate’s degree

Tools

CMMS platforms

Job description

Catholic Charities of the Archdiocese of St. Louis is seeking a Facilities Coordinator to support facilities operations across all ministries. You will serve as the CMMS administrator, tracking requests, maintenance, and preventive tasks while coordinating with staff and vendors.

Reporting to the Senior Director of Facilities Operations, you will ensure documentation, communication, and follow-through across campuses, without supervisory authority. This is a full-time on-site role in St.